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Agenda for City Council Meeting - FINAL

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AMENDED AGENDA *
CITY COUNCIL REGULAR MEETING AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
SEPTEMBER 16, 2025
 		   COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
             3:00 P.M.
 
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

 
1.
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.
ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DAGGETT
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER GARCIA
COUNCILMEMBER HOUSE
COUNCILMEMBER MATTHEWS
COUNCILMEMBER SPENCE
 
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.
OPEN CALL TO THE PUBLIC

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
5.
PROCLAMATIONS AND RECOGNITIONS
 
A.
Proclamation: Arbor Day
 
 
STAFF RECOMMENDED ACTION:
 

Read and present the proclamation. 
 
View Agenda Item
B.
Proclamation: Constitution Week 
 
 
STAFF RECOMMENDED ACTION:
 

Read and present the proclamation. 
 
View Agenda Item
C.
Proclamation: Hispanic Heritage Month
 
 
STAFF RECOMMENDED ACTION:
 

Read and present the proclamation.
 
View Agenda Item
6.
COUNCIL LIAISON REPORTS
 
7.
APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.
Consideration of Appointments: Commission on Diversity Awareness
 
 
STAFF RECOMMENDED ACTION:
 
  1. Mayor Daggett to make one appointment.
  2. Councilmember House to make one appointment.
 
View Agenda Item
8.
LIQUOR LICENSE PUBLIC HEARINGS

Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.

STAFF RECOMMENDED ACTION:
  1. Open the Public Hearing
  2. Staff Presentation
  3. Council Questions
  4. Public Comment
  5. Close Public Hearing
  6. Council Deliberation and Action
The City Council has the option to:
  1. Forward the application to the State with a recommendation for approval;
  2. Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
A.
Consideration and Action on Liquor License Application: Lauren Kay Merrett "Megh Indian Cuisine", 1435 S Milton Rd. Series 12 (Restaurant), New License
 
 
STAFF RECOMMENDED ACTION:
 
  1. Forward the application to the State with a recommendation for approval;
  2. Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
View Agenda Item
B.
Consideration and Action on Liquor License Application: Nicole Alexandra Edwards "Flagstaff KOA", 5803 N. US HWY 89 Series 010 (Beer and Wine Store), New License
 
 
STAFF RECOMMENDED ACTION:
 
  1. Forward the application to the State with a recommendation for approval;
  2. Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
View Agenda Item
9.
CONSENT AGENDA

All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
 
A.
Consideration and Approve a Purchase: Approve a cooperative purchase with Ron Turley Associates, Inc. dba RTA, in the amount of $93,363.57, plus the current local tax rate, annually, for Fleet Management Annual Software and Implementation for the Public Works Fleet Section for an initial term of three (3) years.
 
 
STAFF RECOMMENDED ACTION:
 
  1. Approve a cooperative purchase with Ron Turley Associates, Inc. dba RTA, in the amount of $93,363.57, plus the current local tax rate, annually, for Fleet Management Annual Software and Implementation for the Public Works Fleet Section for an initial term of three (3) years; and
  2. Authorize the City Manager to execute all necessary documents.
 
View Agenda Item
B.
Consideration and Approval of Contract:  Flaglights LLC, dba Holiday Cheer for the City's Holiday Lights and Decoration Program in the amount of $88,125.00
 
 
STAFF RECOMMENDED ACTION:
 
  1. Approve the annual service agreement via amendment four (4) with Flaglights LLC, dba Holiday Cheer and execute an $88,125.00 contract
  2. Authorize the City Manager to execute the necessary documents
 
View Agenda Item
C.
Approval of a Cooperative Purchase: Approve a cooperative purchase contract with Vertosoft, LLC in the amount of $534,810.20, plus the current local tax rate, for the OpenGov Procurement/Contracts Software for a period of five (5) years.
 
 
STAFF RECOMMENDED ACTION:
 
  1. Approve a cooperative purchase contract with Vertosoft, LLC in the current fiscal year for OpenGov Procurement/Contracts Implementation and Annual Software Fees of $122,223.50, plus the current local tax rate; and
  2. Approve four (4) subsequent years of a cooperative purchase with Vertosoft, LLC for OpenGov Procurement/Contracts Software Fees for Annual Maintenance of $412,586.70, plus the current local tax rate; and
  3. Authorize the City Manager to execute all necessary documents.
 
View Agenda Item
D.
Consideration and Approval of Grant Award Ratification: Approve the ratification of the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant Agreement in the amount of $226,471.64 for the Northern Arizona Street Crimes Task Force (METRO Unit).
 
 
STAFF RECOMMENDED ACTION:
 

Approve the ratification of the grant agreement from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $226,471.64 for FY2025-26.
 
View Agenda Item
E.
* Council Confirmation of Direction: Council met in executive session on September 2, 2025 to consult with and give instructions and direction to its legal counsel regarding revised terms and conditions in federal grant agreements and potential direction regarding compliance with the same to continue review of federal grant requirements and ensure compliance.
 
 
STAFF RECOMMENDED ACTION:
 

Direct staff to follow City Council instruction and direction given in executive session  to continue review of federal grant requirements and ensure compliance.
 
View Agenda Item
F.
Council Confirmation of Direction: Council met in executive session on September 16, 2025 to consult with and give instructions and direction to its legal counsel regarding legal advice on Desert Mountain Energy, to evaluate all options to protect the city's resources, up to and including potentially refiling litigation against Desert Mountain Energy and defend any related new counter-claims.
 
 
STAFF RECOMMENDED ACTION:
 

Direct staff to follow City Council instruction and direction given in executive session to evaluate all options to protect the city's resources, up to and including potentially refiling litigation against Desert Mountain Energy and defend any related counter-claims.
 
View Agenda Item
10.
ROUTINE ITEMS
 
A.
Consideration and Adoption of Ordinance No. 2025-14: An ordinance of the City Council of the City of Flagstaff, ratifying the grants of easements and real property; and formally accepting grants of easements and real property; providing for severability, authority for clerical corrections, and establishing an effective date
 
 
STAFF RECOMMENDED ACTION:
 
  1. Read Ordinance No. 2025-14 by title only for the final time
  2. City Clerk reads Ordinance No. 2025-14 by title only (if approved above)
  3. Adopt Ordinance No.2025-14
 
View Agenda Item
B.
Consideration and Adoption of Resolution No. 2025-42 and Ordinance No. 2025-16:  A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-25-00041 - Single Use Residential in the Commercial and Public Facility Zones and Adaptive Reuse Incentives" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code. 
 
 
STAFF RECOMMENDED ACTION:
 
  1. Adopt Resolution No. 2025-42
  2. Read Ordinance No. 2025-16 by title only for the final time
  3. City Clerk reads Ordinance No. 2025-16 by title only (if approved above)
  4. Adopt Ordinance No. 2025-16
 
View Agenda Item
C.
Consideration and Approval of Municipal Services Accounts, Miscellaneous Account Receivable, and Insufficient Funds Write-offs: Delinquent and Uncollectible Accounts for Fiscal Year 2024-25.
 
 
STAFF RECOMMENDED ACTION:
 

Approve the write-off of delinquent and uncollectible Municipal Services accounts, Miscellaneous Account Receivables, Transaction Privilege Tax accounts and Insufficient Funds in the combined amount of $22,456.46.
 
View Agenda Item
11.
PUBLIC HEARING ITEMS
  1. Open the Public Hearing
  2. Presentations (Staff and/or Applicant)
  3. Council Questions
  4. Public Comment
  5. Close the Public Hearing
  6. Council Deliberation and Action
 
A.
Consideration and Adoption of Resolution No. 2025-46 and Ordinance No. 2025-19:  A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-25-00028 - High Occupancy Housing Update" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code.
 
 
STAFF RECOMMENDED ACTION:
 

At the September 16, 2025, Council Meeting:
1. Read Resolution No. 2025-46 by title only for the first time
2. City Clerk reads Resolution No. 2025-46 by title only (if approved above)
3. Read Ordinance No. 2025-19 by title only for the first time
4. City Clerk reads Ordinance No. 2025- 19 by title only (if approved above)

At the October 7, 2025, Council Meeting:
5. Adopt Resolution No. 2025-46
6. Read Ordinance No. 2025-19 by title only for the final time
7. City Clerk reads Ordinance No. 2025-19 by title only (if approved above)
8. Adopt Ordinance No. 2025-19
 
View Agenda Item
B.
Consideration and Adoption of Ordinance No. 2025-17: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 13.82 acres of real property located at 2951 S Masonic Lane, from the Rural Residential (RR) zone within the Resource Protection Overlay Zone (RPO) and Suburban Commercial (SC) zone within the RPO to the Medium Density Residential (MR) zone within the RPO, providing for severability, authority for clerical corrections, and establishing an effective date.
 
 
STAFF RECOMMENDED ACTION:
 
  1. Read Ordinance No. 2025-17 by title only for the final time
  2. City Clerk reads Ordinance No. 2025-17 by title only (if approved above)
  3. Adopt Ordinance No. 2025-17
 
View Agenda Item
12.
REGULAR AGENDA
 
A.
Consideration and Adoption of Resolution No. 2025-45:  A resolution of the Flagstaff City Council, authorizing the execution of the Pinehaven Development Agreement between the City of Flagstaff and RODG DT PINE HAVEN HORIZONTAL LLC related to the development of approximately 13.82 acres of real property generally located at 2951 S Masonic Lane and establishing an effective date.
 
 
STAFF RECOMMENDED ACTION:
 
  1. Read Resolution No. 2025-45 by title only
  2. City Clerk reads Resolution No.2025-45 by title only (if approved above)
  3. Adopt Resolution No. 2025-45
 
View Agenda Item
B.
Consideration and Adoption of Resolution No. 2025-21:  A resolution adopting the amended Flagstaff Water Services Enforcement Response Plan (ERP) to include updates to language and various job titles.
 
 
STAFF RECOMMENDED ACTION:
 
  1. Read Resolution No. 2025-21 by title only
  2. City Clerk reads Resolution No. 2025-21 by title only (if approved above)
  3. Adopt Resolution No. 2025-21
 
View Agenda Item
13.
DISCUSSION ITEMS
 
A.
Discussion of financial planning for future considerations including a potential public safety ballot measure

 
 
STAFF RECOMMENDED ACTION:
 

Provide any additional direction on a potential public safety ballot measure and consideration of a Citizen Review Committee
 
View Agenda Item
14.
FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.
Future Agenda Item Request (F.A.I.R.): A Citizen Petition: Endorse the Plant Based Treaty to address the role of food in our climate crisis 
 
 
STAFF RECOMMENDED ACTION:
 

Council Direction
 
View Agenda Item
15.
OPEN CALL TO THE PUBLIC
 
16.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
17.
ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________, at ________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this ________ day of ________________________, 2025.

__________________________________________
Stacy Saltzburg, MMC, City Clerk                                          
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.