CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY OCTOBER 7, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Housing America Month
STAFF RECOMMENDED ACTION:
Read and present the Proclamation.
B.
Proclamation: Domestic Violence Awareness Month
STAFF RECOMMENDED ACTION:
Read and present the Proclamation.
C.
Proclamation: Indigenous Peoples' Day
STAFF RECOMMENDED ACTION:
Read and present the Proclamation.
6.
COUNCIL LIAISON REPORTS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Housing Commission
STAFF RECOMMENDED ACTION:
- Councilmember Aslan to make one appointment to a Builders and Real Estate Professional - Realtor position.
8.
LIQUOR LICENSE PUBLIC HEARINGS
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
- Open the Public Hearing
- Staff Presentation
- Council Questions
- Public Comment
- Close Public Hearing
- Council Deliberation and Action
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.
Consideration and Action on Liquor License Application: John Stephan Dolan "The Porch Flagstaff", 360 W. Forest Meadows Street, Series 12 (Restaurant), New License
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
9.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: Approval of cooperative purchase from RWC International DBA RWC Group for Public Works and Water Services Divisions under State of Arizona - Arizona Department of Transportation (ADOT) Contract No. CTR069476 in the amount of $626,043.42
- One (1) 10-wheel plow truck - Public Works - $430,647.12
- One (1) 6-wheel dump truck - Water Services - $195,396.30
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase of one (1) plow truck for the Streets section and one (1) dump truck for Water Services from RWC International for the amount of $ 626,043.42; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: Ratify Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for the construction of a Snow Removal Equipment Building (SREB) - Phase 2.
STAFF RECOMMENDED ACTION:
Ratify the Grant Agreement with the Federal Aviation Administration for the Airport Snow Removal Equipment Building - Phase 2 for grant funds in the amount of $5,772,047.
C.
Consideration and Approval of Contract: Cooperative purchase through State of Arizona cooperative contract #CTR062609 with MSS Business Transformation Advisory, Inc. for CAD/RMS Migration Consulting.
STAFF RECOMMENDED ACTION:
- Approve a cooperative purchase through State of Arizona cooperative contract #CTR062609 with MSS Business Transformation Advisory, Inc. in the amount of $150,000, plus the current local tax rate; and
- Authorize the City Manager to execute all necessary documents.
D.
Consideration and Approval of Contract: Approve the Software Agreement with Emphasys Computer Solutions, Inc. in the amount of $363,406.00, plus the current local tax rate for Elite Cloud Migration.
STAFF RECOMMENDED ACTION:
- Approve the five-year Software Agreement with Emphasys Computer Solutions, Inc. (Emphasys) for implementation and software maintenance in the amount of $363,406.00, plus the current local tax rate; and
- Authorize the City Manager to execute all necessary documents.
E.
Consideration and Approval of Meeting Cancellations: Work Session of November 11, 2025 and Work Session of November 25, 2025
STAFF RECOMMENDED ACTION:
Cancel the Work Session of November 11, 2025 and Work Session of November 25, 2025
F.
Consideration and Approval of Contract: Five-year contract through Cooperative Contract
Sourcewell #101223-AXN for the AXON Officer Safety Plan Bundle.
STAFF RECOMMENDED ACTION:
- Approve the five-year contract for the AXON Officer Safety Plan Bundle in the amount of $3,579,459.40 through Cooperative Contract Sourcewell #101223-AXN to AXON for the AXON AB4 Flex POV, the AXON Taser 10 equipment and related software licenses. In FY 2025-26 we will be required to pay $486,338.29 and $773,280.26 every year after for four (4) years; and
- Authorize the City Manager to execute the necessary documents.
G.
Consideration and Approval of Contract: This contract with
SWCA, Incorporated DBA SWCA Environmental Consultants, will initiate an update to the Greater Flagstaff Region
Community
Wildfire
Protection
Plan.
STAFF RECOMMENDED ACTION:
- Staff recommends City Council approve this contract with SWCA with payment not to exceed $259,390.00.
- Authorize the City Manager to execute all necessary documents.
H.
Consideration and Approval of Contract: This contract with SWCA will implement heritage surveys required for prescribed fire clearance across priority areas of the Flagstaff Ranger District, Coconino National Forest.
STAFF RECOMMENDED ACTION:
- Staff recommends City Council approve this contract with SWCA with payment not to exceed $1,210,591.00.
- Authorize the City Manager to execute all necessary documents.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2025-46 and Ordinance No. 2025-19: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-25-00028 - High Occupancy Housing Update" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code.
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2025-46
- Read Ordinance No. 2025-19 by title only for the final time
- City Clerk reads Ordinance No. 2025-19 by title only (if approved above)
- Adopt Ordinance No. 2025-19
B.
Consideration and Approval of Planned Residential Development allowances and modifications to Engineering Standards: STL 405, LLC requests Planned Residential Development (PRD) allowances and Engineering modifications for "STL 405 – Pine Canyon Expansion", a 54-lot subdivision on 77.7 acres in the Rural Residential (RR) Zone within the Resource Protection Overlay (RPO).
STAFF RECOMMENDED ACTION:
Approve the use of PRD standards subject to the following conditions:
- If a conditional use permit for the golf course facility is not granted, all reference to the golf course use must be removed on all future submittals and an alternative PRD design element shall be elected by the applicant. The Planning Director shall determine compliance with the design element elected.
Approve the requests for modifications to Engineering Standards #1-4 subject to the following conditions:
- Civil engineering plans and final plat for STL 405 Pine Canyon Expansion must meet the recommended conditions of approval as written in the City Engineer Response to Engineering Modification Requests dated May 22, 2025.
Deny the request for modification to Engineering Standards #5 as written in the City Engineer Response to Engineering Modification Requests dated May 22, 2025.
11.
PUBLIC HEARING ITEMS
- Open the Public Hearing
- Presentations (Staff and/or Applicant)
- Council Questions
- Public Comment
- Close the Public Hearing
- Council Deliberation and Action
A.
Consideration and Adoption of Resolution No. 2025-54, Resolution No. 2025-55, and Ordinance No. 2025-21: A resolution of the Flagstaff City Council, repealing Resolution No. 2017-03 related to ParkFlag District fees; repeal of conflicting resolutions; and establishing an effective date; a resolution of the Flagstaff City Council declaring as a public record that certain documents filed with the City Clerk and entitled "2025 ParkFlag Code Amendments"; and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, to establish parking and permit fees for the ParkFlag District, and Title 9 Traffic, to update provisions related to the Comprehensive Parking Management Program and duties of the Office of the Parking Manager; providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
At the October 7, 2025 Council Meeting:
1) Read Resolution No. 2025-54 by title only
2) City Clerk reads Resolution No. 2025-54 by title only (if approved)
3) Read Resolution No. 2025-55 by title only
4) City Clerk reads Resolution No. 2025-55 by title only (if approved)
5) Read Ordinance No. 2025-21 by title only for the first time
6) City Clerk reads Ordinance No. 2025-21 by title only (if approved above)
At the October 21, 2025 Council Meeting
7) Adopt Resolution No. 2025-54
8) Adopt Resolution No. 2025-55
9) Read Ordinance No. 2025-21 by title only for the final time
10) City Clerk reads Ordinance No. 2025-21 by title only (if approved above)
11) Adopt Ordinance No. 2025-21
12.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2025-48: A resolution of the Flagstaff City Council, approving an amendment to the Intergovernmental Agreement between the Summit Fire and Medical District; the Highlands Fire District; and the City of Flagstaff for joint hiring and promotional processes.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-48 by title only
- City Clerk reads Resolution No. 2025-48 by title only (if approved above)
- Adopt Resolution No.2025-48
B.
Consideration and Adoption of Resolution No. 2025-52 and Ordinance No. 2025-20: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona declaring as a public record that certain document filed with the City Clerk and entitled "2025 Amendments To Flagstaff City Code, Title 13, Engineering Design Standards And Specifications For New Infrastructure" and an Ordinance of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 13, Engineering Design Standards And Specifications For New Infrastructure.
STAFF RECOMMENDED ACTION:
At the October 7, 2025, Council Meeting:
1. Read Resolution No. 2025-52 by title only
2. City Clerk reads Resolution No. 2025-52 by title only (if approved above)
3. Read Ordinance No. 2025-20 by title only for the first time
4. City Clerk reads Ordinance No. 2025-20 by title only (if approved above)
At the October 21, 2025, Council Meeting:
1. Adopt Resolution No. 2025-52
2. Read Ordinance No. 2025-20 by title only for the final time
3. City Clerk reads Ordinance No. 2025-20 by title only (if approved above)
4. Adopt Ordinance No. 2025-20
1. Read Resolution No. 2025-52 by title only
2. City Clerk reads Resolution No. 2025-52 by title only (if approved above)
3. Read Ordinance No. 2025-20 by title only for the first time
4. City Clerk reads Ordinance No. 2025-20 by title only (if approved above)
At the October 21, 2025, Council Meeting:
1. Adopt Resolution No. 2025-52
2. Read Ordinance No. 2025-20 by title only for the final time
3. City Clerk reads Ordinance No. 2025-20 by title only (if approved above)
4. Adopt Ordinance No. 2025-20
C.
Consideration and Adoption of Resolution No. 2025-51: A resolution of the Flagstaff City Council establishing an amount of effluent/reclaimed water to be released into the Rio de Flag subject to advanced water purification technogical options, regulations and availability.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-51 by title only
- City Clerk reads Resolution No. 2025-51 by title only (if approved above)
- Adopt Resolution No. 2025-51
D.
Consideration and Adoption of Resolution No. 2025-50: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement (IGA) between the State of Arizona through the Arizona Department of Transportation and City of Flagstaff for the Arizona State Match Advantage for Rural Transportation (AZ SMART) Match Reimbursement for the Downtown Mile Safety and Connectivity Improvement Project.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-50 by title only
- City Clerk reads Resolution No. 2025-50 by title only (if approved above)
- Adopt Resolution No. 2025-50
E.
Consideration and Adoption of Resolution No. 2025-49: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement for a Cooperative Purchasing Agreement between the Arizona Board of Regents for and on behalf of Northern Arizona University to pursue a range of clean energy projects to meet carbon neutrality goals.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-49 by title only
- City Clerk reads Resolution No. 2025-49 by title only (if approved above)
- Adopt Resolution No. 2025-49
F.
Consideration and Adoption of Resolution No. 2025-47: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement (IGA) between the City of Flagstaff and the State of Arizona, acting by and through the Arizona Department of Transportation (ADOT) for the design and construction of a traffic signal at the intersection of W. Route 66 and Woody Mountain Road.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-47 by title only
- City Clerk reads Resolution No. 2025-47 by title only (if approved above)
- Adopt Resolution No.2025-47
G.
Consideration and Adoption of Resolution No. 2025-53: A resolution of the Flagstaff City Council, authorizing the acquisition of real property interests necessary for the Rio De Flag Flood Control Project, a public use; providing for delegation of authority, condemnation authority, repeal of conflicting resolutions, and establishing an effective date
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-53 by title only
- City Clerk reads Resolution No. 2025-53 by title only (if approved above)
- Adopt Resolution No. 2025-53
13.
DISCUSSION ITEMS
A.
Micromobility Share: Update and Scope Discussion
STAFF RECOMMENDED ACTION:
Staff seek direction on whether to begin work to allow one micromobility share operator to conduct business in Flagstaff. This would entail planning for an operator permit and permit fee, and then issuing a request for proposals (RFP).
If Council would like to proceed, staff request feedback on the proposed requirements for a micromobility share operator.
14.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Matthews to place on a future agenda a discussion about not tying the rezoning process with site or concept plans.
STAFF RECOMMENDED ACTION:
Council Direction
B.
Future Agenda Item Request (F.A.I.R.): A Citizen Petition: Requesting Council pass a Resolution to support the Back from the Brink Campaign on Nuclear Weapons.
STAFF RECOMMENDED ACTION:
Council Direction
15.
OPEN CALL TO THE PUBLIC
16.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
17.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________, at ________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this ________ day of ________________________, 2025. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.