NOTICE AND AGENDA
| HERITAGE PRESERVATION COMMISSION WEDNESDAY NOVEMBER 19, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. |
PUBLIC COMMENT PROTOCOL
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The public can submit comments that may be read at the dais by a staff member to the
Commission liaison, SDechter@flagstaffaz.gov
1.
Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Heritage Preservation Commission and to the general public that, at this regular meeting, the Heritage Preservation Commission may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Roll Call
| NOTE: One or more Commission Members may be in attendance telephonically or by other technological means. |
| EMILY DALE, CHAIR ALYCIA HAYES, VICE CHAIR JESSE DOMINGUEZ VACANT |
AMY HORN BERNADETTE BURCHAM DUFFIE WESTHEIMER |
3.
LAND ACKNOWLEDGEMENT
The Heritage Preservation Commission humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
The Heritage Preservation Commission humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
Open Call to the Public
At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.
At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.
5.
APPROVAL OF MINUTES
A.
APPROVAL OF MINUTES
Approval of the minutes from the regular meeting on September 17, 2025. Agenda - View Meetings (All) (5812119934)
Approval of the minutes from the regular meeting on September 17, 2025. Agenda - View Meetings (All) (5812119934)
STAFF RECOMMENDED ACTION:
6.
PUBLIC HEARING
A.
402 W. Birch Ave. Certificate of Appropriateness
PROPERTY INFORMATION:
Address: 402 W. Birch Ave.
Assessor's Parcel Number: 103-11-013
Property Owner: George and Holly Averbeck, Averbeck Family Trust
Applicant: Anne Mead, Architect, Updesign Studio
City Staff: Lauren Clementino, HPO
Assessor's Parcel Number: 103-11-013
Property Owner: George and Holly Averbeck, Averbeck Family Trust
Applicant: Anne Mead, Architect, Updesign Studio
City Staff: Lauren Clementino, HPO
REQUESTED ACTION:
Approve a Certificate of Appropriateness to construct a new one bedroom, one bathroom Accessory Dwelling Unit (ADU) above a new garage at 402 W. Birch Ave. (APN 103-11-013), with access from Sitgreaves St. This new structure would be detached from the existing single-family dwelling structure. This request also includes adding a partially covered front porch and patio to the existing single-family dwelling structure and fencing modifications. This property is in the Townsite Historic Design Review Overlay Zone and is a non-contributing property within the Flagstaff Townsite Historic Residential District.
RECOMMENDED ACTION:
Staff recommends that the Heritage Preservation Commission approve the Certificate of Appropriateness for the proposed plans for a new detached accessory dwelling unit and garage, adding a partially covered front porch and patio to the existing single-family dwelling structure, and fencing modifications.
B.
418 S. Leroux St. Phase 2 Cultural Resource Study
PROPERTY INFORMATION:
Address: 418 S. Leroux St.
Assessor's Parcel Number: 103-15-021
Property Owner: Flag Holdings LLC
Applicant: David Carpenter
City Staff: Lauren Clementino, HPO
Assessor's Parcel Number: 103-15-021
Property Owner: Flag Holdings LLC
Applicant: David Carpenter
City Staff: Lauren Clementino, HPO
REQUESTED ACTION:
Approve the Phase 2 Cultural Resource Study and additional LiDAR (Light Detection and Ranging) documentation, and approve the additional mitigation of creating an interactive 3D model map.
RECOMMENDED ACTION:
Approve the Phase 2 Cultural Resource Study and additional LiDAR documentation as meeting the required research and documentation required for a Phase 2 Cultural Resource Study and approve the additional mitigation of creating an interactive 3D model map.
The house at 418 S. Leroux St. is a contributor to the Flagstaff Southside Historic District listed on the National Register of Historic Places. The historic-age outbuilding on the parcel has not been previously evaluated. The property owner plans to demolish the existing structures and redevelop the parcel. A Phase 2 Cultural Resource Study is required when major impacts (including demolition) are proposed for a significant resource that has integrity and when no other mitigation measures are proposed that would maintain the significance and integrity of the resource. A Phase 2 Cultural Resource Study includes all of the contents of a Phase 1 Cultural Resource Study plus complete text descriptions, as-built plans, and archival grade photography that fully document all physical aspects of the resource, including its setting.
The submitted Phase 2 Cultural Resource Study includes the required study elements as well as LiDAR scans of the existing structures. The Phase 2 report, as-built plans, and a photo log of the archival photographs are attached to the agenda. Due to the large file sizes and format, the archival photographs and LiDAR scans are not attached to the agenda and are instead available by request from the Heritage Preservation Officer.
As an additional mitigation step, Cornerstone proposes to LiDAR scan the building materials during demolition to document and preserve the structural and architectural details. The resulting interactive 3D model will illustrate construction methods, materials, and historical context, and may be shared with the City of Flagstaff for public access and potential use in documenting other Southside historic structures.
The house at 418 S. Leroux St. is a contributor to the Flagstaff Southside Historic District listed on the National Register of Historic Places. The historic-age outbuilding on the parcel has not been previously evaluated. The property owner plans to demolish the existing structures and redevelop the parcel. A Phase 2 Cultural Resource Study is required when major impacts (including demolition) are proposed for a significant resource that has integrity and when no other mitigation measures are proposed that would maintain the significance and integrity of the resource. A Phase 2 Cultural Resource Study includes all of the contents of a Phase 1 Cultural Resource Study plus complete text descriptions, as-built plans, and archival grade photography that fully document all physical aspects of the resource, including its setting.
The submitted Phase 2 Cultural Resource Study includes the required study elements as well as LiDAR scans of the existing structures. The Phase 2 report, as-built plans, and a photo log of the archival photographs are attached to the agenda. Due to the large file sizes and format, the archival photographs and LiDAR scans are not attached to the agenda and are instead available by request from the Heritage Preservation Officer.
As an additional mitigation step, Cornerstone proposes to LiDAR scan the building materials during demolition to document and preserve the structural and architectural details. The resulting interactive 3D model will illustrate construction methods, materials, and historical context, and may be shared with the City of Flagstaff for public access and potential use in documenting other Southside historic structures.
7.
GENERAL BUSINESS
A.
Training on Current Planning Development Applications
STAFF RECOMMENDED ACTION:
Discussion only.
B.
Historic Signs and Facades Grant Tracking - November 2025 Update
STAFF RECOMMENDED ACTION:
Discussion only.
8.
REPORTS
A.
APPROVALS
1.
204 W. Birch Ave. Certificate of No Effect
Permit Number(s): PZ-25-00187, OTC-25-02762
Address: 204 W. Birch Ave.
Type of Approval: Certificate of No Effect
Approval Date: September 15, 2025
Address: 204 W. Birch Ave.
Type of Approval: Certificate of No Effect
Approval Date: September 15, 2025
2.
205 S. Park St. Phase I Cultural Resource Study Resubmittal
Permit Number(s): PZ-25-00111
Address: 205 S. Park St.
Type of Approval: Phase I Cultural Resource Study
Approval Date: September 29, 2025
Address: 205 S. Park St.
Type of Approval: Phase I Cultural Resource Study
Approval Date: September 29, 2025
3.
Starlight Trail Letter Report Cultural Resource Study
Permit Number(s): PZ-25-00202
Address: SE Corner of Woody Mountain Rd. and Interstate 40
Type of Approval: Letter Report Cultural Resource Study
Approval Date: October 8, 2025
Address: SE Corner of Woody Mountain Rd. and Interstate 40
Type of Approval: Letter Report Cultural Resource Study
Approval Date: October 8, 2025
4.
5950 E. Walnut Canyon Road Letter Report Cultural Resource Study
Permit Number(s): PZ-25-00221
Address: 5950 E. Walnut Canyon Road
Type of Approval: Letter Report Cultural Resource Study
Approval Date: October 21, 2025
Address: 5950 E. Walnut Canyon Road
Type of Approval: Letter Report Cultural Resource Study
Approval Date: October 21, 2025
5.
523 W. Aspen Ave. Certificate of No Effect
Permit Number(s): PZ-25-00229
Address: 523 W. Aspen Ave.
Type of Approval: Certificate of No Effect
Approval Date: November 12, 2025
Address: 523 W. Aspen Ave.
Type of Approval: Certificate of No Effect
Approval Date: November 12, 2025
9.
MISCELLANEOUS ITEMS TO/FROM COMMISSION MEMBERS
- Commission appointments
- Historic Preservation Fund Sign-on letter (attached)
- Flagstaff historic theme project public comment follow-up
STAFF RECOMMENDED ACTION:
10.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. This notice has been posted on the City's website and can be downloaded at www.flagstaff.az.gov. Dated this day of , 2025. __________________________________________ Sara Dechter, Comprehensive Planning Manager |
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