CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY OCTOBER 21, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: United is the Way Campaign Month
STAFF RECOMMENDED ACTION:
Read and present the Proclamation.
B.
Recognition of Municipal Energy Efficiency Efforts
STAFF RECOMMENDED ACTION:
Information and recognition.
C.
Recognition of City Manager Greg Clifton
6.
COUNCIL LIAISON REPORTS
7.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: Consultant Services Agreement with Nexxus Consulting, LLC in an amount of $108,615.15, plus reimbursable expenses, annually, for Federal Lobbying Services.
STAFF RECOMMENDED ACTION:
- Approve the Consultant Services Agreement with Nexxus Consulting, LLC in an amount of $108,615.15, plus reimbursable expenses, annually, for Federal Lobbying Services; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Acceptance of Easements and Right-of-Way by Final Plat: Request from Capstone Homes for City acceptance of easements and right-of-way dedicated by final plat of "Atlas at Timber Sky" located at 2490 S Alvan Clark Boulevard, a 58-lot single-family subdivision using Planned Residential Development (PRD) Standards on 6.66 acres in the High-Density Residential (HR) Zone within the Resource Protection Overlay (RPO).
STAFF RECOMMENDED ACTION:
Accept the easements and right-of-way and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
C.
Consideration and Acceptance of Easements and Right-of-Way by Final Plat: Request from EPS Group, Inc, on behalf of CDR Devcorp LTD, for City acceptance of easements and right-of-way dedicated by the final plat of "The Lookout at Canyon del Rio" located at 3770 E Whetstone Dr. This plat is a 50-lot single-family subdivision using Planned Residential Development (PRD) Standards on 7.11 acres in the Medium-Density Residential (MR) Zone within the Resource Protection Overlay (RPO).
STAFF RECOMMENDED ACTION:
Accept the easements and right-of-way and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
D.
Consideration and Approval of Contract: First Amendment to Professional Services Contract Between the City of Flagstaff and Housing Solutions of Northern Arizona for the Administration of the Community Homebuyer Assistance Program (CHAP) and Employer Assisted Housing (EAH) Program
STAFF RECOMMENDED ACTION:
- Approve First Amendment to Contract 2025-205 with Housing Solutions of Northern Arizona for the administration of CHAP and EAH programs.
- Authorize the City Manager to execute all necessary documents.
E.
Consideration and Approval of Contract: Approve the Contract with AZ Wastewater Industries, Inc. (AWI) in the amount of $187,942.52, including local fees and taxes, to Purchase and Install the CUES Portable Pipe Inspection System in the Wastewater Collections Closed Circuit Television (CCTV) Van.
STAFF RECOMMENDED ACTION:
- Approve the Contract with AWI in the amount of $187,942.52, including local fees and taxes, to Purchase and Install the CUES Portable Pipe Inspection System for the Wastewater Collections CCTV Van; and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Approval of Contract Addendum: Fourth Addendum to the Lease of the Hopi Building at Heritage Square for Office Space
STAFF RECOMMENDED ACTION:
Staff recommends approval of the Fourth Addendum to the Lease Agreement for the Hopi Building for an additional term of three (3) years, commencing October 31, 2025, and authorizing the Mayor and City Manager, or their designees, to execute all necessary documents. Extending the Fourth Addendum ensures continuity of services provided at the Hopi Building and avoids disruption to tenants and community programs currently operating at the site.
G.
Consideration and Approval of Contract: Approval for the cooperative purchase of (3) three fully up-fitted and patrol-ready Ford Police Interceptor Utility SUVs from Olathe Ford Sales, Inc. in the amount of $206,561.58 plus all applicable taxes.
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase of (3) three Ford Police Interceptor Utility SUVs from Olathe Ford Sales, Inc. in the amount of $206,561.58; and
- Authorize the City Manager to execute the necessary documents.
H.
Consideration and Approval of Contract: Cooperative purchase with Corporate Technoology Solutions, LLC in an amount not to exceed $300,000.00 for City-Wide Verkada Security and Protection Systems.
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase with Corporate Technologies Solutions, LLC (CTS) in an amount not to exceed $300,000.00 for City-Wide Verkada Security and Protection Systems; and
- Authorize the City Manager to execute the necessary documents.
I.
Council Confirmation of Direction: Approval of direction and instruction given by City Council to City Attorney and staff in executive session on October 21, 2025 to proceed with the presentation with the Bureau of Reclamation and staff related to findings of the value planning study entitled: Future Water Supply Study for Navajo Nation, Flagstaff and Regional Water Users.
STAFF RECOMMENDED ACTION:
Approval of direction and instruction given in Executive Session on October 21, 2025 to proceed with the presentation with the Bureau of Reclamation and staff related to findings of the value planning study entitled: Future Water Supply Study for Navajo Nation, Flagstaff and Regional Water Users.
8.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: Construction Manager at Risk (CMAR) Construction Phase Services Agreement - GMP with PCL Construction, Inc. for the Lake Mary Water Treatment Plant - Sedimentation Basin Improvements in an amount not to exceed $13,642,244.00, including fees and taxes.
STAFF RECOMMENDED ACTION:
- Approve the CMAR Construction Phase Services Agreement - GMP with PCL Construction, Inc. for the Lake Mary Water Treatment Plant - Sedimentation Basin Improvements in an amount of $13,242,244.00;
- Approve an Owner's Contingency amount of $400,000.00, for a total GMP amount not to exceed $13,642,244.00, including fees and taxes; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Adoption of Resolution No. 2025-54, Resolution No. 2025-55, and Ordinance No. 2025-21: A resolution of the Flagstaff City Council, repealing Resolution No. 2017-03 related to ParkFlag District fees; repeal of conflicting resolutions; and establishing an effective date; a resolution of the Flagstaff City Council declaring as a public record that certain documents filed with the City Clerk and entitled "2025 ParkFlag Code Amendments"; and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, to establish parking and permit fees for the ParkFlag District, and Title 9 Traffic, to update provisions related to the Comprehensive Parking Management Program and duties of the Office of the Parking Manager; providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2025-54
- Adopt Resolution No. 2025-55
- Read Ordinance No. 2025-21 by title only for the final time
- City Clerk reads Ordinance No. 2025-21 by title only (if approved above)
- Adopt Ordinance No. 2025-21
C.
Consideration and Approval of Contract: Approve the A/E Professional Services Contract with WSP USA, Inc. in the amount of $358,599.56 for the Butler Avenue Complete Streets Project, Phase 1 - Environmental Clearance
STAFF RECOMMENDED ACTION:
- Approve the A/E Professional Services Contract to WSP USA, Inc. in the amount of $358,599.56 for the Butler Avenue Complete Streets Improvement Project, Phase 1 - Environmental Clearance; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Adoption of Resolution No. 2025-52 and Ordinance No. 2025-20: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona declaring as a public record that certain document filed with the City Clerk and entitled "2025 Amendments To Flagstaff City Code, Title 13, Engineering Design Standards And Specifications For New Infrastructure" and an Ordinance of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 13, Engineering Design Standards And Specifications For New Infrastructure.
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2025-52
- Read Ordinance No. 2025-20 by title only for the final time
- City Clerk reads Ordinance No. 2025-20 by title only (if approved above)
- Adopt Ordinance No. 2025-20
9.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2025-59: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Flagstaff and University of Arizona for water education through Arizona Project Wet.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-59 by title only
- City Clerk reads Resolution No. 2025-59 by title only (if approved above)
- Adopt Resolution No. 2025-59
B.
Consideration and Adoption of Resolution No. 2025-60: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement with Northern Arizona University for routine water fixture audits and retrofits
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-60 by title only
- City Clerk reads Resolution No. 2025-60 by title only (if approved above)
- Adopt Resolution No. 2025-60
C.
Consideration and Adoption of Resolution No. 2025-57: A resolution of the Flagstaff City Council, adopting the Community Homebuyer Assistance Program - Bond-Funded Expansion; authorizing use of bond funds for the program; providing for delegation of authority to implement the program; and establishing an effective date
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-57 by title only
- City Clerk reads Resolution No. 2025-57 by title only (if approved above)
- Adopt Resolution No. 2025-57
D.
Consideration and Adoption of Ordinance No. 2025-22: An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Housing Division and rename the Community Development Division to the Planning and Development Services Division.
STAFF RECOMMENDED ACTION:
At the October 21, 2025 Council Meeting:
1. Read Ordinance No. 2025-22 by title only for the first time
2. City Clerk reads Ordinance No. 2025-22 by title only (if approved above)
At the November 4, 2025 Council Meeting
3. Read Ordinance No. 2025-22 by title only for the final time
4. City Clerk reads Ordinance No. 2025-22 by title only (if approved above)
5. Adopt Ordinance No. 2025-22
E.
Consideration and Adoption of Resolution No. 2025-58: A resolution of the Council of the City of Flagstaff, Arizona ordering and calling a Special Election in and for the City of Flagstaff to submit to the qualified electors thereof a question with respect to ratification of the adoption of the Flagstaff Regional Land Use Plan 2045 as the new general plan for the City of Flagstaff
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-58 by title only
- City Clerk reads Resolution No. 2025-58 by title only (if approved above)
- Adopt Resolution No. 2025-58
10.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion to consider adopting film regulations similar to those outlined in the federal EXPLORE Act and Phoenix's administrative regulation.
STAFF RECOMMENDED ACTION:
Council Direction
11.
OPEN CALL TO THE PUBLIC
12.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
13.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________, at ________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this ________ day of ________________________, 2025. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.