AMENDED
CITY COUNCIL REGULAR MEETING AGENDA
CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY NOVEMBER 4, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Native American Heritage Month
STAFF RECOMMENDED ACTION:
Read and present the proclamation.
6.
COUNCIL LIAISON REPORTS
7.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: Approve Addendum A to the existing (2) two-year Client Value Agreement (CVA) with Empire Southwest, LLC, adding additional City-owned Caterpillar equipment to the Lube Services provided in the CVA.
STAFF RECOMMENDED ACTION:
- Approve Addendum A to the existing (2) two-year Client Value Agreement (CVA) with Empire Southwest, LLC, adding additional City-owned Caterpillar equipment to the Lube Services provided in the CVA, for a total amount not to exceed $350,000, annually, for the remaining term; and
- Authorize the City Manager to execute all necessary documents.
B.
Consideration and Approval: Approve the Cooperative Purchase Contract with Empire SW, LLC dba Empire Power Systems to provide Maintenance Services on City-Owned Emergency Generators.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with Empire SW, LLC dba Empire Power Systems in an amount not to exceed $150,000 to provide Maintenance Services on City-Owned Emergency Generators; and
- Authorize the City Manager to execute all necessary documents.
C.
Consideration and Approval of Contract: Loan Documents for Elkwood Apartments by Wexford Developments
STAFF RECOMMENDED ACTION:
Staff requests City Council's approval of loan documents totaling $528,000 for Elkwood Apartments by Wexford Developments, utilizing Rental Incentive Bond Program funds.
D.
Consideration and Approval of Contract: Grant Agreement between the City of Flagstaff and the Arizona Department of Transportation (ADOT) for the construction of a Snow Removal Equipment Building (SREB), Phase 2 Building Foundation and Utilities.
STAFF RECOMMENDED ACTION:
Approve the Grant Agreement with the Arizona Department of Transportation for the Airport Snow Removal Equipment Building, Phase 2 Building Foundation and Utilities, in the amount not to exceed $151,896.00 as a matching grant.
8.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: Cooperative Purchase Contract with Kaizen Laboratories Inc for a Point-of-Sale and Reservation Management System in an amount not to exceed $90,000 annually.
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase contract with Kaizen Laboratories Inc. and execute a contract in an amount not to exceed $90,000 annually
- Authorize the City Manager to execute the necessary documents
B.
Consideration and Adoption of Ordinance No. 2025-22: An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Housing Division and rename the Community Development Division to the Planning and Development Services Division.
STAFF RECOMMENDED ACTION:
- Read Ordinance No. 2025-22 by title only for the final time
- City Clerk reads Ordinance No. 2025-22 by title only (if approved above)
- Adopt Ordinance No. 2025-22
9.
REGULAR AGENDA
A.
STAFF RECOMMENDED ACTION:
1. Read Ordinance No. 2025-23 by title only for the first time
2. City Clerk reads Ordinance No. 2025-23 by title only (if approved above)
At the November 18th Council Meeting:
3. Read Ordinance No. 2025-23 by title only for the final time
4. City Clerk reads Ordinance No. 2025-23 by title only (if approved above)
5. Adopt Ordinance No. 2025-23
B.
Consideration and Adoption of Ordinance No. 2025-27: Amending the Flagstaff City Code, Chapter 1-14, Personnel System amending the Employee Handbook of Regulations, Section 1-60-030, providing for repeal of conflicting ordinances, severability, authority for clerical correction, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the November 4, 2025 Council Meeting:
1. Read Ordinance No. 2025-27 by title only for the first time
2. City Clerk reads Ordinance No. 2025-27 by title only (if approved above)
At the November 18, 2025 Council Meeting:
3. Read Ordinance No 2025-27 by title only for the final time
4. City Clerk reads Ordinance No. 2025-27 by title only (if approved above)
3. Adopt Ordinance No. 2025-27
C.
Consideration of Appointment and Approval of Employment Agreement: City Manager
STAFF RECOMMENDED ACTION:
Appoint a City Manager and approve the employment agreement effective November 4, 2025 for the City of Flagstaff.
D.
Consideration and Adoption of Ordinance No. 2025-24: An ordinance of the City Council of the City of Flagstaff, authorizing the acquisition of a joint law enforcement firearms training facility for public safety, providing for delegation of authority, providing for severability, authority for clerical corrections, and establishing an effective date
Consideration and Approval of Purchase Agreement: Shoot West Properties, LLC
Consideration and Approval of Purchase Agreement: Shoot West Properties, LLC
STAFF RECOMMENDED ACTION:
At the November 4th Council Meeting:
1. Read Ordinance No. 2025-24 by title only for the first time
2. City Clerk reads Ordinance No. 2025-24 by title only (if approved above)
At the November 18th Council Meeting:
3. Read Ordinance No. 2025-24 by title only for the final time
4. City Clerk reads Ordinance No. 2025-24 by title only (if approved above)
5. Adopt Ordinance No. 2025-24
6. Approve the Purchase Agreement with Shoot West Properties, LLC and authorize the City Manager to execute the necessary documents
1. Read Ordinance No. 2025-24 by title only for the first time
2. City Clerk reads Ordinance No. 2025-24 by title only (if approved above)
At the November 18th Council Meeting:
3. Read Ordinance No. 2025-24 by title only for the final time
4. City Clerk reads Ordinance No. 2025-24 by title only (if approved above)
5. Adopt Ordinance No. 2025-24
6. Approve the Purchase Agreement with Shoot West Properties, LLC and authorize the City Manager to execute the necessary documents
E.
Consideration and Approval: Use of the Council Initiative Fund
STAFF RECOMMENDED ACTION:
- Consideration of the use of the Council Initiative Fund to
support NAU Marching Band. fund a room at the Lantern. - Consideration of the use of the Council Initiative Fund for other items.
10.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A Citizen Petition: Stopping development of Shadow Pines 107-07-001F
STAFF RECOMMENDED ACTION:
Council Direction
11.
OPEN CALL TO THE PUBLIC
12.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
13.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________, at ________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this ________ day of ________________________, 2025. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.