FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY MAY 17, 2016 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Budget Retreat of February 11 and 16, 2016; Special Meeting (Executive Session) of May 3, 2016; Regular Meeting of May 3, 2016; and the Special Meeting (Executive Session) of May 10, 2016.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Bryan Ledbetter, "Rilibertos Fresh Mexican Food", 3666 E. Route 66, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
B.
Consideration and Action on Liquor License Application: Mark Wagner, "Chevron", 357 W. Forest Meadows St., Series 10 (beer and wine store), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
C.
Consideration and Action on Liquor License Application: Evan Anderson, "Drinking Horn", 506 N. Grant St., Suite K, Series 13 (Farm Winery), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Cooperative Contract: PFM Asset Management, LLC Services Contract No.2016-48
RECOMMENDED ACTION:
Approve a Cooperative Purchase Contract with PFM Asset Management Services, LLC utilizing the Arizona Board of Regents/University of Arizona RFP#3061422 and resulting contract for investment management services.
B.
Consideration and Approval of Sole Source Purchase:
Purchase five (5) utility truck beds meeting the specifications for the Utilities Water Distribution and Wastewater Collection Sections.
RECOMMENDED ACTION:
Approve the purchase of five (5) heavy duty utility truck beds from Drake Equipment of Phoenix, Arizona for the amount $177,732 plus all applicable taxes.
C.
Consideration and Approval of Cooperative Contract: Enter into a contract with Greenberg Traurig, LLP of Phoenix, Arizona to purchase Bond Counsel Services.
RECOMMENDED ACTION:
Approve the purchase of Bond Counsel Services through Greenberg & Traurig, LLP of Phoenix, Arizona, based on the following fee structure, utilizing a cooperative purchase agreement through the State of Arizona, Contract #ADSPO12-032930:
Bonds for State entities- up to $10,000,000 is a fee of $40,000
Bonds issued between $10MM and 50MM- is a fee of $50,000
Bonds issued on behalf of ADOT up to $100MM- is a fee of $60,000.
Bonds for State entities- up to $10,000,000 is a fee of $40,000
Bonds issued between $10MM and 50MM- is a fee of $50,000
Bonds issued on behalf of ADOT up to $100MM- is a fee of $60,000.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Intergovernmental Agreement: Arizona Department of Transportation Intergovernmental Agreement for the Frontage Road 40 (Old Route 66) Overlay Project.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement/Joint Project Agreement (IGA/JPA) between the City of Flagstaff and Arizona Department of Transportation (ADOT) for the use of Federal Surface Transportation Program (STP) funding in the amount of $1,212,000 and City funds in the amount of $73,260 for the construction of the Frontage Road (FR) 40 Overlay Project.
B.
Consideration and Approval of Contract: Supplemental Agreement for Forest Treatment operations on Section 6 of the Observatory Mesa Natural Area by Perkins Timber Harvesting LLC.
RECOMMENDED ACTION:
Approve the not-to-exceed Award/Supplemental Agreement of $414,052.40 for 540 acres of completed forest treatment work (Cutting and decking of wood products, grinding of debris, removal of grindings) on Section 6, Observatory Mesa Natural Area, to Perkins Timber Harvesting LLC of Williams AZ.
C.
Consideration and Adoption of Resolution No. 2016-22: A resolution of the Mayor and City Council of Flagstaff, Arizona, authorizing the submission of a bid response to the United States General Services Administration for the renovation and expansion of the United States Geological Survey Campus
(Authority to submit a bid response re USGS Campus)
RECOMMENDED ACTION:
1) Read Resolution No. 2016-22 by title only
2) City Clerk reads Resolution No. 2016-22 by title only (if approved above)
3) Adopt Resolution No. 2016-22
2) City Clerk reads Resolution No. 2016-22 by title only (if approved above)
3) Adopt Resolution No. 2016-22
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Public Hearing, Consideration and Possible Adoption of Resolution Nos. 2016-21 and 2016-13, and Ordinance No. 2016-22: Public hearing to consider proposed amendments to Flagstaff Zoning Code, Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); consideration of Resolution No. 2016-13 declaring the proposed amendments as a public record; and adoption of Ordinance No. 2016-22, adopting amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference, and consideration of Resolution No. 2016-21 to adopt the Flagstaff Sign Free Zone
(Zoning Code Amendments - Sign Standards; adopting the Flagstaff Sign Free Zone)
RECOMMENDED ACTION:
At the May 17, 2016, Council Meeting:
1) Continue holding Public Hearing
2) Read Resolution No. 2016-21 by title only
3) City Clerk reads Resolution No. 2016-21 by title only (if approved above)
4) Adopt Resolution No. 2016-21
5) Read Resolution No. 2016-13 by title only
6) City Clerk reads Resolution No. 2016-13 by title only (if approved above)
7) Read Ordinance No. 2016-22 by title only for the first time
8) City Clerk reads Ordinance No. 2016-22 by title only (if approved above)
At the May 31, 2016, Council Meeting:
9) Adopt Resolution No. 2016-13
10) Read Ordinance No. 2016-22 by title only for the final time
11) City Clerk reads Ordinance No. 2016-22 by title only (if approved above)
12) Adopt Ordinance No. 2016-22
1) Continue holding Public Hearing
2) Read Resolution No. 2016-21 by title only
3) City Clerk reads Resolution No. 2016-21 by title only (if approved above)
4) Adopt Resolution No. 2016-21
5) Read Resolution No. 2016-13 by title only
6) City Clerk reads Resolution No. 2016-13 by title only (if approved above)
7) Read Ordinance No. 2016-22 by title only for the first time
8) City Clerk reads Ordinance No. 2016-22 by title only (if approved above)
At the May 31, 2016, Council Meeting:
9) Adopt Resolution No. 2016-13
10) Read Ordinance No. 2016-22 by title only for the final time
11) City Clerk reads Ordinance No. 2016-22 by title only (if approved above)
12) Adopt Ordinance No. 2016-22
B.
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-19 and Ordinance No. 2016-26: Declaring the "
2016 Amendments to City Code Title 7, Health and Sanitation, Chapter 7-04, Municipal Solid Waste Collection Service" a public record and adopting said revisions to Chapter 7-04 "Municipal Solid Waste Collection Service" of the City Code by reference.
RECOMMENDED ACTION:
At the May 17, 2016, Council Meeting
1) Open the Public Hearing
2) Read Resolution No. 2016-19 by title only
3) City Clerk reads Resolution No. 2016-19 by title only (if approved above)
4) Read Ordinance No. 2016-26 by title only for the first time
5) City Clerk reads Ordinance No. 2016-26 by title only (if approved above)
At the May 31, 2016, Council Meeting
6) Adopt Resolution No. 2016-19
7) Read Ordinance No. 2016-26 by title only for the final time
8) City Clerk reads Ordinance No. 2016-26 by title only (if approved above)
9) Adopt Ordinance No. 2016-26
1) Open the Public Hearing
2) Read Resolution No. 2016-19 by title only
3) City Clerk reads Resolution No. 2016-19 by title only (if approved above)
4) Read Ordinance No. 2016-26 by title only for the first time
5) City Clerk reads Ordinance No. 2016-26 by title only (if approved above)
At the May 31, 2016, Council Meeting
6) Adopt Resolution No. 2016-19
7) Read Ordinance No. 2016-26 by title only for the final time
8) City Clerk reads Ordinance No. 2016-26 by title only (if approved above)
9) Adopt Ordinance No. 2016-26
15.
REGULAR AGENDA
A.
Consideration and Possible Approval of Settlement Agreement and Release Between the Hopi Tribe and the City of Flagstaff
(Agreement to settle litigation between the City and the Hopi Tribe relating to use of reclaimed water at the Arizona Snowbowl).
RECOMMENDED ACTION:
Consideration and Approval of the Settlement Agreement and Release ("Settlement").
16.
DISCUSSION ITEMS
A.
Recap of the 2016 Legislative Session
B.
Discussion of 2017 League Resolution Process and Recommendations
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours and Councilmember Evans to place on a future agenda a discussion on local preference in procurement and project delivery methods such as CMAR, Design/Build, Design/Bid/Build, etc.
B.
Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours to place on a future agenda discussion on an Expedited Permit Process for Green-Standard Building.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2016. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |