FINAL AGENDA
| COMBINED REGULAR/SPECIAL COUNCIL MEETING TUESDAY JUNE 21, 2016 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Meeting of June 7, 2016; and the Special Meeting (Executive Session) of June 14, 2016.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Mark Wagner, "Mobil", 2484 E. Butler Ave., Series 09 (liquor store - all spirituous liquor), Person Transfer.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
B.
Consideration and Action on Liquor License Application: Paul Leung, "Golden Dragon", 2730 E. Lakin Dr., Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Payment/Contract Renewal: Annual Computer Software Maintenance
RECOMMENDED ACTION:
Approve payment of annual software maintenance costs in a budgeted amount not to exceed $647,473.84 pursuant to contracts with:
- Harris Enterprise (City Contract No. A2012-0619.1), draft invoice for $140,072.63;
- SHI (reseller for Microsoft) (Arizona Procurement Office Contract No. ADSPO11-007500), draft invoice for $151,500.14;
- SirsiDynix (Library) (City Contract No. A2000-1023.1, as amended 10/23/2000), draft invoice for $83,404.61;
- Intergraph Corp. (Public Safety) for $204,947.48 plus any applicable taxes, and approve its contract renewal;
- ESRI (GIS), (City Contract No.________), for a 3 year term. annual cost of $54,475.50 (Quotation # 2048724);
- Sungard H.T.E. for $13,073.48 (Contract numbers: 2000706, 200050238, 20060930, 20060266).
B.
Consideration and Approval of Contract: Approval for the renewal of the Intergovernmental Agreement between the City of Flagstaff and the Blue Ridge Fire District for dispatch services.
RECOMMENDED ACTION:
Approve this Intergovernmental Agreement between the City of Flagstaff and the Blue Ridge Fire District for dispatch services.
C.
Consideration and Approval of Grant Application to the U.S Department of Justice, FY 2016 Edward Byrne Memorial Justice Assistance Grant in the amount of $22,799.00.
RECOMMENDED ACTION:
Approve the submission of a Grant Application and authorized acceptance upon award for the U. S Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) for an amount of $22,799.
D.
Consideration and Approval of Grant Application: Intergovernmental Agreement (IGA) between the City of Flagstaff and Coconino County for submission of a grant application and approval upon award to the U.S. Department of Justice, FY 2016 Edward Byrne Memorial Justice Assistance (JAG) Grant.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement with Coconino County for the FY 2016 Edward Byrne Memorial Justice Assistance Grant in an amount of $6,840 for the Coconino County Sheriff's Office to utilize for the purchase of an electronic recording system for use in criminal investigations.
10.
ROUTINE ITEMS
A.
Consideration and Approval
: Utility Accounts and Miscellaneous Account Receivable Write-offs: Delinquency and Uncollectable Accounts for Fiscal Year 2016.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable utility accounts and miscellaneous account receivables in the amount of $97,656.53.
B.
Consideration and Approval of Contract: Animal Shelter Services
RECOMMENDED ACTION:
-
Approve the Contract with the Coconino Humane Association to provide animal shelter services for the City of Flagstaff for an annual fee of $250,000 for the initial term of three (3) years with the possibility of four (4) one year extensions upon mutual written agreement.
C.
Consideration and Approval of Intergovernmental Agreement: Transit Service Intergovernmental Agreement between the City of Flagstaff and the Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA).
RECOMMENDED ACTION:
Approve the Transit Service Intergovernmental Agreement between the City of Flagstaff and Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) to provide public transportation services within the City.
D.
Recognition of Team Flagstaff Graduates
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-13 and Ordinance No. 2016-22: Public hearing to consider proposed amendments to Flagstaff Zoning Code, by adoption of Resolution No. 2016-13, declaring the
"2016 Amendments to City Code Title 10, Zoning Code, Division 10-50.100, Sign Standards and Other Related Divisions" a public record, and adoption of Ordinance No. 2016-22 adopting amendments to Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); and adoption of Ordinance No. 2016-22, adopting amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference.
(Zoning Code Amendments - Sign Standards)
RECOMMENDED ACTION:
1) Adopt Resolution No. 2016-13.
2) Read Ordinance No. 2016-22 by title only for the final time
3) City Clerk reads Ordinance No. 2016-22 by title only (if approved above)
4) Adopt Ordinance No. 2016-22
2) Read Ordinance No. 2016-22 by title only for the final time
3) City Clerk reads Ordinance No. 2016-22 by title only (if approved above)
4) Adopt Ordinance No. 2016-22
B.
Public Hearing: Proposed FY 2016 – 2017 Budget and Property Tax Levy.
RECOMMENDED ACTION:
1) Hold Public Hearing
2) Recess into a Special Meeting
2) Recess into a Special Meeting
C.
Consideration and Adoption of Ordinance No. 2016-27: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2017.
(Property Tax Levy for FY 16-17)
RECOMMENDED ACTION:
Meeting of June 21, 2016
1) Read Ordinance No. 2016-27 by title only for the first time
2) City Clerk reads Ordinance No. 2016-27 by title only (if approved above)
Meeting of July 5, 2016
3) Read Ordinance No. 2016-27 by title only for the final time
4) City Clerk reads Ordinance No. 2016-27 by title only (if approved above)
5) Adopt Ordinance No. 2016-27
1) Read Ordinance No. 2016-27 by title only for the first time
2) City Clerk reads Ordinance No. 2016-27 by title only (if approved above)
Meeting of July 5, 2016
3) Read Ordinance No. 2016-27 by title only for the final time
4) City Clerk reads Ordinance No. 2016-27 by title only (if approved above)
5) Adopt Ordinance No. 2016-27
SPECIAL MEETING
A.
Res.
15.
REGULAR AGENDA
A.
Continuation of Council Discussion of Possible Disposition of Mogollon Property.
16.
DISCUSSION ITEMS
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
None
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
None
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2016. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |