FINAL AGENDA
*A M E N D E D
*A M E N D E D
| REGULAR COUNCIL MEETING TUESDAY JULY 5, 2016 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Combined Special Meeting/Work Session of May 31, 2016; and Regular Meeting of June 21, 2016.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Board of Adjustment.
RECOMMENDED ACTION:
Make two appointments to terms expiring May 2019.
B.
Consideration of Appointments: Airport Commission.
RECOMMENDED ACTION:
Make one appointment to a term expiring October 2017.
C.
Consideration of Appointments: Beautification and Public Art Commission.
RECOMMENDED ACTION:
Make two appointments to terms expiring June 2019.
D.
Consideration of Appointments: Tourism Commission.
RECOMMENDED ACTION:
Make one appointment to a term expiring January 2017.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: William Peterson, "Arizona Historical Society - Pioneer Museum", 2340 N. Fort Valley Rd, Series 5 (Government), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
B.
Consideration and Action on Liquor License Application: Lynn Whiteford, "Galaxy Diner", 931 W. Highway 66., Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
C.
Consideration and Action on Liquor License Application: Jared Repinski, "My Pita Wrap", 1800 S. Milton Rd., Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Grant Agreement: U.S. Department of Justice, Edward Byrne Justice Assistance, through the Arizona Criminal Justice Commission, Drug, Gang, and Violent Crime Control Grant in the amount of $280,507.00 for the Northern Arizona Street Crimes Task Force (METRO unit).
RECOMMENDED ACTION:
Approve the acceptance of the grant from the U.S. Department of Justice, Edward Byrne Justice Assistance through the Arizona Criminal Justice Commission Grant in the amount of $280,507.00 for FY2017.
B.
Consideration and Approval of Purchase: Purchase of a Highway Striper Paint Truck from Vogel Traffic Services, Inc. dba EZ-Liner Industries Truck utilizing the Maricopa County Contract Number 13118-C in the amount of $408,209 plus applicable taxes and fees.
RECOMMENDED ACTION:
Approve the purchase of one (1) EZ-Liner Model AL500-EZ highway paint striper truck from EZ-Liner in Orange City, Iowa. The Maricopa County contract price of the EZ-Liner paint striper is $400,279. The upgrades, modifications and spare parts for operation in Flagstaff is an additional $19,930. The trade in value (credit) of the 1999 paint striper truck is $12,000. The total purchase price for the EZ-Liner striper truck after the trade in value is applied is $408,209 plus any applicable taxes and fees.
C.
Consideration and Approval of Purchase: Purchase of two (2) Commercial Front Load Refuse Trucks and one (1) Residential Side Load Refuse Truck from Rush Truck Center Arizona through the Cooperative Purchase Agreement with the City of Tempe, Contract # T15-097-01.
RECOMMENDED ACTION:
Approve the purchase of two (2) Commercial Front Load Refuse Trucks in the amount of $261,268.22 each and one (1) Residential Side Load Refuse Truck in the amount of $266,767.51 for a total purchase amount of $ 789,303.95 from Rush Truck Center Arizona through the Cooperative Purchase agreement with the City of Tempe, Contract #T15-097-01.
D.
Consideration and Approval of Contract: Temporary Personnel Services.
RECOMMENDED ACTION:
1) Approve the proposals for the following temporary personnel agencies at the hourly rates outlined in the attached cost summary and authorize the City Manager to execute the Agreement on behalf of the City:
a) Performance Staffing
b) 22nd Century Technologies
c) Abacus Service Corp
d) Hotfoot Recruiters
a) Performance Staffing
b) 22nd Century Technologies
c) Abacus Service Corp
d) Hotfoot Recruiters
E.
Consideration of Appointment: City Attorney.
RECOMMENDED ACTION:
Appoint Sterling Solomon as the City Attorney for the City of Flagstaff.
10.
ROUTINE ITEMS
A.
Consideration of Appointments: On-Call Judges for the Flagstaff Municipal Court
RECOMMENDED ACTION:
Approve the appointments as recommended by Hon. Thomas L. Chotena, Presiding Magistrate of the Flagstaff Municipal Court.
B.
Consideration and Approval of Final Plat for MMV Devco, LLC. for a Final Plat of McMillan Mesa Village Tracts E and F, a four-lot subdivision. The subdivision is located within the R & D, Research and Development zoning district and is 29.16 acres in size, located 1851 North Gemini Drive.
RECOMMENDED ACTION:
Staff recommends approval of the final plat, and to authorize the Mayor to sign both the plat and the City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording. This plat is being processed through the "Modified Subdivision Process" (Division 11-20.90) which is available to subdivisions of four (4) lots or fewer. No preliminary plat was required and therefore the Planning and Zoning Commission didn't review the plat.
C.
Consideration and Approval of Street Closure(s): Orpheum Theater's 99th birthday block party
RECOMMENDED ACTION:
Approve the street closure at Aspen Avenue between Beaver Street and Leroux Street on August 20, 2016 from 8:00 AM to 6:00 PM.
D.
Consideration and Adoption of Ordinance No. 2016-30: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 2, Boards and Commissions, by amending Chapter 2-02, Building and Fire Code Board of Appeals; Chapter 2-04, Water Commission; Chapter 2-08,Commission on Diversity Awareness; Chapter 2-10, Board of Adjustment; Chapter 2-11, Flagstaff Airport Commission; Chapter 2-12, Transportation Commission; Chapter 2-14, Beautification and Public Art Commission; Chapter 2-19, Heritage Preservation Commission; and Chapter 2-20, Open Spaces Commission, thereof; providing for severability, authority for clerical corrections, and establishing an effective date.
(Updating language to clarify quorum requirements of Boards/Commissions)
RECOMMENDED ACTION:
1) Read Ordinance No. 2016-30 by title only for the final time
2) City Clerk reads Ordinance No. 2016-30 by title only (if approved above)
3) Adopt Ordinance No. 2016-30
2) City Clerk reads Ordinance No. 2016-30 by title only (if approved above)
3) Adopt Ordinance No. 2016-30
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Consideration and Adoption of Ordinance No. 2016-27: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2017.
(Property Tax Levy for FY 16-17)
RECOMMENDED ACTION:
1) Read Ordinance No. 2016-27 by title only for the final time
2) City Clerk reads Ordinance No. 2016-27 by title only (if approved above)
3) Adopt Ordinance No. 2016-27
2) City Clerk reads Ordinance No. 2016-27 by title only (if approved above)
3) Adopt Ordinance No. 2016-27
15.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No.2016-25: A resolution authorizing referral of a ballot question to the qualified electors of the City at the General Election on November 8, 2016, related to possible continuation of a local transaction privilege tax (sales tax), (excluding the sales of food as exempt by state law), for a period of ten years commencing July 1, 2020, with proceeds from the tax to be designated for public transportation purposes.
(Ballot Question - Transit Tax Renewal)
RECOMMENDED ACTION:
1) Read Resolution No. 2016-25 by title only
2) City Clerk reads Resolution No. 2016-25 by title only (if approved above)
3) Adopt Resolution No. 2016-25
2) City Clerk reads Resolution No. 2016-25 by title only (if approved above)
3) Adopt Resolution No. 2016-25
B.
Consideration and Adoption of Resolution No. 2016-27: A resolution of the Flagstaff City Council adopting official ballot language question to be submitted to the qualified electors of the City with respect to a temporary increase to the City's secondary property tax and authorization for the sale and issuance of bonds of the City of Flagstaff, Arizona for purposes of municipal court facilities, said question to be submitted at the City's General Election to be held on November 8, 2016.
(Ballot Language for Municipal Court Facilities Bond Project)
RECOMMENDED ACTION:
1) Read Resolution No. 2016-27 by title only
2) City Clerk reads Resolution No. 2016-27 by title only (if approved above)
3) Adopt Resolution No. 2016-27
2) City Clerk reads Resolution No. 2016-27 by title only (if approved above)
3) Adopt Resolution No. 2016-27
C.
Consideration and Adoption of Resolution No. 2016-26: A resolution of the Flagstaff City Council calling a Special Election to be held on November 8, 2016, in conjunction with the City's General Election, to submit potential questions to the registered voters of Flagstaff regarding continuation of the transit tax, a possible bond issue for the Courthouse Facility, as well as potential questions proposed by initiative adding a new Title 15, Minimum Wage Law, and preserving City-owned
real p
roperty
(a 253-acre portion of McMillan Mesa near Buffalo Park, and a 47-acre area south of Buffalo and McPherson Parks) as Open Space
(Buffalo Park).
RECOMMENDED ACTION:
1) Read Resolution No. 2016-26 by title only
2) City Clerk reads Resolution No. 2016-26 by title only (if approved above)
3) Adopt Resolution No. 2016-26
2) City Clerk reads Resolution No. 2016-26 by title only (if approved above)
3) Adopt Resolution No. 2016-26
16.
DISCUSSION ITEMS
A.
Discussion: Arizona Power Authority Power Sales Contract
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Barotz to place on a future work session agenda a presentation by Community Development staff about recent developments related to medical marijuana dispensaries and discussion by Council about whether, in light of this new information, Council should re-examine the existing medical marijuana dispensary zoning code provisions.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2016. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |