AMENDED
CITY COUNCIL REGULAR MEETING AGENDA
CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY OCTOBER 6, 2026 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
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To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov.
(https://www.youtube.com/@FlagstaffCityGovernment)
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER HOUSE |
COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.LAND ACKNOWLEDGEMENT
4.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Customer Service Representatives Week
STAFF RECOMMENDED ACTION:
Read and present the Proclamation.
B.
Proclamation: Week Without Driving in Flagstaff
STAFF RECOMMENDED ACTION:
Read and present the Proclamation.
C.
Proclamation: Indigenous Peoples' Day
STAFF RECOMMENDED ACTION:
Read and present the Proclamation.
6.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Meeting of August 25, 2026, City Council Work Session of September 8, 2026.
.
STAFF RECOMMENDED ACTION:
Approve the minutes of the City Council Regular Meeting of August 25, 2026, City Council Work Session of September 8, 2026.
7.
A.
STAFF RECOMMENDED ACTION:
Councilmember Matthews to make one appointment to a Building and Real Estate Professional-Developer.Councilmember Spence to make one appointment to a Building and Real Estate Professional-Property Management.Mayor Daggett to make one appointment to the Community Representative Position.Vice Mayor Sweet to make one appointment to the Community Representative Position.Councilmember Aslan to make one appointment to the Community Representative Position.
8.
COUNCIL LIAISON REPORTS
9.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: Approve the Contract with Goodfellow Corporation for the purchase of (1) New Astec GT205S 2 Deck Mobile Screening plant in the amount of $494,295.66, including all applicable taxes.
STAFF RECOMMENDED ACTION:
1. Approve the contract for the purchase of (1) Astec GT205S Two-Deck Mobile Incline Screening Plant from Goodfellow Corporation and
2. Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: Loan Documents with Lone Tree Ranch, LP related to a $1,650,000 loan for development of affordable housing units
STAFF RECOMMENDED ACTION:
- Approve loan documents related to a loan of $1,650,000 to Lone Tree Ranch, LP for affordable housing rental units, using Rental Incentive Bond Program (RIBP) funds; and
- Authorize the City Attorney to approve nominal changes to the documents if required for consistency; and
- Authorize the City Manager to execute the final loan documents, consisting of (a) Funding Agreement, (b) Promissory Note, (c) Deed of Trust, (d) Declaration of Restrictive Covenants.
C.
Consideration and Approval of Contract: Ratify Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for the construction of a Snow Removal Equipment Building (SREB) - Phase 3.
STAFF RECOMMENDED ACTION:
Ratify the Grant Agreement with the Federal Aviation Administration for the Airport Snow Removal Equipment Building Phase 3 for grant funds in the amount of $3,874,297.
D.
Consideration and Approval of Change Order: Approve the Change Order #2 for the Library Window Replacement Project.
STAFF RECOMMENDED ACTION:
1. Approve Change Order #2 with Loven Contracting for additional services requested by the City of Flagstaff.
2. Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Contract: City of Flagstaff, Flagstaff Police Department and Virtra, Inc for a three-year subscription agreement for STEP Training Simulator services in the amount not to exceed $354,121.
STAFF RECOMMENDED ACTION:
- Approve the 3-year STEP subscription contract with Virtra in the amount not to exceed $354,121
- Authorize the City Manager to execute all necessary documents
10.
ROUTINE ITEMS
A.
Consideration and possible action regarding Executive Session of October 6, 2026.
RECOMMENDED ACTION:
Direct and authorize the City Attorney and/or designated city representative to proceed as discussed in the Executive Session of October 6, 2026, items 5Ai and 5Bi.
RECOMMENDED ACTION:
Direct and authorize the City Attorney and/or designated city representative to proceed as discussed in the Executive Session of October 6, 2026, items 5Ai and 5Bi.
B.
American Public Works Association Accredation Review Team Introduction
Introduce the American Public Works Association Accreditation team that is evaluating the Public Works division.
C.
Consideration and Approval of Contract: Inner Basin Waterline Roadway and Critical Water Infrastructure Project
STAFF RECOMMENDED ACTION:
1.Approve the cooperative contract for Waterline Road repair and critical water infrastructure work with Hunter Contracting Co. for $958,643.39 and 60 calendar days; and
2. Authorize the City Manager to execute the necessary documents.
D.
Consideration and Adoption of Resolution No. 2026-46 and Ordinance No. 2026-20: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk, entitled "PZ-25-00200 - Planned Community (PC) Zone" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code.
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2026-46
- Read Ordinance No. 2026-20 by title only for the final time
- City Clerk reads Ordinance No. 2026-20 by title only (if approved above)
- Adopt Ordinance No. 2026-20
E.
Consideration and Adoption of Resolution No. 2026-47 and Ordinance No. 2026-24: A resolution declaring as a public record "The 2024 Suite of Building and Fire Codes and Related Amendments to Flagstaff City Code, Title 4, Building Regulations, and Title 5, Fire Code" and an ordinance adopting "The 2024 Suite of Building and Fire Codes and Related Amendments to Flagstaff City Code, Title 4, Building Regulations, and Title 5, Fire Code."
STAFF RECOMMENDED ACTION:
1. Adopt Resolution No. 2026-47
2. Read Ordinance No. 2026-24 by title only for the final time
3. City Clerk reads Ordinance No. 2026-24 by title only (if approved above)
4. Adopt Ordinance No. 2026-24
2. Read Ordinance No. 2026-24 by title only for the final time
3. City Clerk reads Ordinance No. 2026-24 by title only (if approved above)
4. Adopt Ordinance No. 2026-24
F.
Consideration and Adoption of Ordinance No. 2026-21: An ordinance of the City Council of the City of Flagstaff, ratifying the grant and reservation of easements; and formally accepting dedications and right-a-way and real property interests; providing for severability, authority for clerical corrections, and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2026-21 by title only for the final time
2) City Clerk reads Ordinance No. 2026-21 by title only (if approved above)
3) Adopt Ordinance No. 2026-21
11.
PUBLIC HEARING ITEMS
- Open the Public Hearing
- Presentations (Staff and/or Applicant)
- Council Questions
- Public Comment
- Close the Public Hearing
- Council Deliberation and Action
A.
Consideration and Adoption of Ordinance No. 2026-23: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 23.89 acres located at 2661 N El Paso Flagstaff Road, APN 113-37-010 from the Highway Commercial (HC) zone with the Resource Protection Overlay (RPO) to Heavy Industrial – Open (HI-O) zone with the RPO. The applicant is requesting a rezone for the purpose of allowing Construction Storage/Supply Yard and Heavy Manufacturing/Processing uses on site, providing for severability, authority for clerical corrections, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the October 6th, 2026 Council Meeting:
1) Hold Public Hearing
2) Read Ordinance No. 2026-23 by title only for the first time
3) City Clerk reads Ordinance No. 2026-23 by title only (if approved above)
At the October 20th, 2026 Council Meeting:
4) Read Ordinance No. 2026-23 by title only for the final time
5) City Clerk reads Ordinance No. 2026-23 by title only (if approved above)
6) Adopt Ordinance No. 2026-23
12.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2026-49: A resolution of the Flagstaff City Council, declaring, for purposes of Section 1.150 2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the November 2012 election for Proposition 405, November 2018 election for Propositions 419 and 420, water fund projects, wastewater fund projects, reclaimed water fund projects, and stormwater fund projects, and establishing an effective date.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2026-49 by title only
- City Clerk reads Resolution No. 2026-49 by title only (if approved above)
- Adopt Resolution No. 2026-49
B.
Consideration and Adoption of Ordinance No. 2026-22: An ordinance authorizing the acquisition of real property interests necessary for the Fanning Wash Culvert at Steves Blvd Project, providing for delegation of authority, subsequent council approvals, severability, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the October 6, 2026, Council Meeting:
1) Read Ordinance No.2026-22 by title only for the first time
2) City Clerk reads Ordinance No. 2026-22 by title only (if approved above)
At the October 20, 2026, Council Meeting:
3) Read Ordinance No.2026-22 by title only for the final time
4) City Clerk reads Ordinance No. 2026-22 by title only (if approved above)
5) Adopt Ordinance No. 2026-22
C.
Consideration and Approval of Contract: Real Estate Purchase and Sale Agreement between the City of Flagstaff and BNSF Railway Company for real property required for the Rio de Flag and Lone Tree Overpass Projects.
STAFF RECOMMENDED ACTION:
Approve the Real Estate Purchase and Sale Agreement.
13.
OPEN CALL TO THE PUBLIC
14.
ANNOUNCEMENTS AND UPDATES TO/FROM COUNCIL AND CITY MANAGER
15.
ADJOURNMENT
____________________________________ hereby certifies that the foregoing notice and agenda was published on ___________________.
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