FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY AUGUST 16, 2016 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Combined Special Meeting/Work Session of March 8, 2016; Budget Retreat of April 26-27, 2016; Work Session of May 10, 2016; Special Meeting of May 24, 2016; Special Meeting/Executive Session of June 28, 2016; Combined Work Session/Special Meeting of June 28, 2016; and Regular Meeting of July 5, 2016.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Personnel Board.
RECOMMENDED ACTION:
Make one appointment to a term expiring October 2020.
B.
Consideration of Appointments: Parks and Recreation Commission.
RECOMMENDED ACTION:
Make one appointment to a term expiring August 2018.
Make two appointments to terms expiring August 2019.
Make two appointments to terms expiring August 2019.
C.
Consideration of Appointments: Sustainability Commission.
RECOMMENDED ACTION:
Make two appointments to terms expiring October 2017.
8.
LIQUOR LICENSE PUBLIC HEARINGS
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: 2016-60 Desktop Supplies and Services
RECOMMENDED ACTION:
Accept the Proposal and approve the agreement with Quality Connections Inc. for annual purchases of desktop office supplies; and authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Cooperative Contract: 2017-05 Cooperative Agreement with Baker & Taylor
RECOMMENDED ACTION:
Approve the cooperative agreement for Library Supplies and Services through the separately procured agreement between the City of Mesa and Baker & Taylor Inc.
C.
Consideration and Approval of Agreement: Intergovernmental Agreement between City of Flagstaff and Coconino County for election services for the General Election of November 8, 2016.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the General Election of November 8, 2016.
D.
Consideration of Ratifying Grant Agreement: Between FEMA Assistance to Firefighters Grant (AFG) and the City of Flagstaff for the Regional Training Grant.
RECOMMENDED ACTION:
Approve the ratification of the Grant Agreement to FEMA (Assistance to Firefighters) for grant funds totaling in the amount of $186,395.00 (Federal share $169,450, City/Fire District Share $16,645) to improve regional operational efficiency and scene safety.
E.
Consideration and Approval of Intergovernmental Agreement: Intergovernmental Agreement (IGA) between the City of Flagstaff and the Greater Flagstaff Region (GFR) partnering agencies (Summit Fire District, Highlands Fire District and Ponderosa Fire District)
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement with GFR partners (Summit Fire District, Highland Fire District and Ponderosa Fire District) for the FEMA AFG Regional Training Grant totaling $186,395 of which 10% is from matching funds by GFR partners (City of Flagstaff's share is $9,727)
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2016-30: A resolution of the City Council of the City of Flagstaff, Arizona authorizing the Arizona Power Authority Power Sales Contract; and establishing an effective date.
RECOMMENDED ACTION:
1) Read Resolution No. 2016-30 by title only
2) City Clerk reads Resolution No. 2016-30 by title only (if approved above)
3) Adopt Resolution No. 2016-30
2) City Clerk reads Resolution No. 2016-30 by title only (if approved above)
3) Adopt Resolution No. 2016-30
B.
Consideration and Approval of Contract: AZ State Forestry Division Cooperative Intergovernmental Agreement (IGA) FD-16-0090-ASF-A1S
RECOMMENDED ACTION:
Approve IGA FD 16-0090-ASF-A1S
C.
Consideration and Adoption of Resolution No. 2016-28: A resolution authorizing the conveyance of utility easements to Arizona Public Service Company across City property located at the Flagstaff Airport and Wheeler Park, delegating authority complete the transactions, and establishing an effective date
(Grant of easements to APS)
RECOMMENDED ACTION:
1) Read Resolution No. 2016-28 by title only
2) City Clerk reads Resolution No. 2016-28 by title only (if approved above)
3) Adopt Resolution No.2016-28
2) City Clerk reads Resolution No. 2016-28 by title only (if approved above)
3) Adopt Resolution No.2016-28
D.
Consideration and Approval to Amend Lease : No. GS-09B-94446 Building 3 of the USGS Facility at 2255 North Gemini Drive, Flagstaff, AZ. 86001
(Extend lease term three years)
RECOMMENDED ACTION:
Approve to Amend the lease with GSA to extend the term of the lease for Building 3, through December 21, 2019.
E.
Consideration and Adoption of Resolution No. 2016-29: A resolution ratifying the submittal of a Request for Lease Proposal (RLP 5AZ0152) from the United States General Services Administration (GSA) for building 6 of the United States Geological Campus located at 2400 North Gemini Drive.
RECOMMENDED ACTION:
1) Read Resolution No. 2016-29 by title only
2) City Clerk reads Resolution No. 2016-29 by title only (if approved above)
3) adopt Resolution No. 2016-29
2) City Clerk reads Resolution No. 2016-29 by title only (if approved above)
3) adopt Resolution No. 2016-29
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
15.
REGULAR AGENDA
A.
Council Consideration and Direction: 2017 League Resolutions.
B.
Consideration and Adoption of Ordinance No. 2016-32: An ordinance to enter into a Fourth Amendment to the Development Agreement (DA) with Nestle-Purina PetCare Company (Nestle-Purina) to extend the agreement and underlying lease until October 15, 2017
(Possible extension of Development Agreement with Nestle-Purina; odor mitigation and FUTS easement).
RECOMMENDED ACTION:
At the August 16, 2016, Council Meeting:
1) Read Ordinance No. 2016-32 by title only for the first time
2) City Clerk reads Ordinance No. 2016-32 by title only (if approved above)
At the September 6, 2016, Council Meeting:
3) Read Ordinance No. 2016-32 by title only for the final time
4) City Clerk reads Ordinance No. 2016-32 by title only (if approved above)
5) Adopt Ordinance No. 2016-32
1) Read Ordinance No. 2016-32 by title only for the first time
2) City Clerk reads Ordinance No. 2016-32 by title only (if approved above)
At the September 6, 2016, Council Meeting:
3) Read Ordinance No. 2016-32 by title only for the final time
4) City Clerk reads Ordinance No. 2016-32 by title only (if approved above)
5) Adopt Ordinance No. 2016-32
C.
Consideration and Adoption of Ordinance No. 2016-06; and Approving a Declaration of Trust: An ordinance of the City Council of the City of Flagstaff, amending the City of Flagstaff City Code Title 1, Administrative, Chapter 1-24, Insurance, relating to the Board of Trustees and administration of the Self Insurance Trust Fund; providing for repeal of conflicting ordinances, severability, and establishing an effective date; and approving a Declaration of Trust
(Self-Insurance Trust Fund).
RECOMMENDED ACTION:
At the August 16, 2016, Council meeting:
1) Read Ordinance No. 2016-06 by title only for the first time
2) City Clerk reads Ordinance No. 2016-06 by title only (if approved above
At the September 6, 2016, Council meeting:
3) Read Ordinance No. 2016-06 by title only for the final time
4) City Clerk reads Ordinance No. 2016-06 by title only (if approved above)
5) Adopt Ordinance No. 2016-06
6) Approve the Declaration of Trust of the City of Flagstaff Self-Insurance Trust Fund
1) Read Ordinance No. 2016-06 by title only for the first time
2) City Clerk reads Ordinance No. 2016-06 by title only (if approved above
At the September 6, 2016, Council meeting:
3) Read Ordinance No. 2016-06 by title only for the final time
4) City Clerk reads Ordinance No. 2016-06 by title only (if approved above)
5) Adopt Ordinance No. 2016-06
6) Approve the Declaration of Trust of the City of Flagstaff Self-Insurance Trust Fund
16.
DISCUSSION ITEMS
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a discussion re Thorpe Park and the steps needed to keep open space designation into the future.
B.
Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours to place on a future work session agenda a discussion re zoning/sign codes related to donation bins.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2016. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |