NOTICE AND AGENDA
| BEAUTIFICATION AND PUBLIC ART COMMISSION THURSDAY NOVEMBER 9, 2026 |
STAFF CONFERENCE ROOM 2ND FLOOR - CITY HALL 211 WEST ASPEN AVENUE 4:00 P.M. HYBRID: TEAMS LINK |
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Please join us via Microsoft Teams by clicking on the following link, which brings you to the live meeting: Click here to join the meeting. Please turn off your camera and mute your microphone except when speaking. If you need an invitation to the meeting, email Jana.Weldon@flagstaffaz.gov prior to 3:00 p.m. on the day of the meeting. Please see Public Participation Process in Agenda Item D below.
In compliance with Americans with Disabilities Act, if you need assistance to participate in the meeting, please contact Miciela Sahner, 928-213-2932. Notifications at least 48 hours in advance will enable the City of Flagstaff to make reasonable arrangements.
1.
Call to Order
2.
Roll Call
City Staff: Staff Liaison Jana Weldon
| NOTE: One or more Commission Members may be in attendance telephonically or by other technological means. |
| MICHAEL RULON, CHAIR AUDRA TRAVELBEE, VICE-CHAIR AVIGAIL CALLAN MEREDITH CURLEY |
CARLA MCCORD MATT MCGRATH MICHELE JAMES |
City Staff: Staff Liaison Jana Weldon
3.
OPEN CALL TO THE PUBLIC
Public comment can be sent to jana.weldon@flagstaffaz.gov, prior to 3:00 p.m. on the day of this meeting with Public Comment in the email subject and it will be read: Or by indicating with a response during this designated public participation section. Public comment is limited to 3 minutes in length. The Arizona Open Meeting Law prohibits the Commission from discussing or acting on an item which is not listed on the prepared agenda. Commissioners may, however, respond to criticism made by those addressing the Commission, ask staff to review a matter, or ask that a matter be placed on a future agenda.
Public comment can be sent to jana.weldon@flagstaffaz.gov, prior to 3:00 p.m. on the day of this meeting with Public Comment in the email subject and it will be read: Or by indicating with a response during this designated public participation section. Public comment is limited to 3 minutes in length. The Arizona Open Meeting Law prohibits the Commission from discussing or acting on an item which is not listed on the prepared agenda. Commissioners may, however, respond to criticism made by those addressing the Commission, ask staff to review a matter, or ask that a matter be placed on a future agenda.
4.
Approval of Minutes
A.
APPROVAL OF OCTOBER COMMISSION MINUTES
Approve the minutes as submitted.
B.
APPROVAL OF BPAC RETREAT DRAFT MINUTES
Approve the minutes as submitted.
5.
UPCOMING ANNOUNCEMENTS AND EVENTS
A.
Please look at flagstaff365.com for upcoming events in music, culture, art, and sciences.
B.
Discover Flagstaff Annual Partner Luncheon, November 19th, Registration begins at 10:30am at High Country (please see invite for more details)
C.
Buffalo Park Water Tank Mural is on City Council agenda as a discussion item on November 24th. Council begins at 3pm.
6.
ACTION ITEMS
A.
Beautification in Action Grants: Julie Sokol, Beautification, Arts & Sciences Project Administrator.
Applicants will present their Beautification in Action grant proposals to the Commission. Each applicant has up to 8 minutes. The Commission may ask questions after each presentation with no time limit. All applicants will present prior to any discussion or consideration of motions to approve by the Commission, which will withhold such discussion and approval till all action and discussion items on the agenda are complete. Once discussion and consideration of motions to approve has commenced, no further questions can be put to an application nor can any input be received.
4:10 p.m. Melissa Eckstrom, Willow Bend
4:20 p.m. Dr. Danielle Adams, Flagstaff Dark Skies Coalition
4:30 p.m. Brigitte De Marco
4:40 p.m. Dawn Tucker and Elizabeth Wallace, FlagShakes
4:50 p.m. Amanda Black, Culture Connection AZ
5:00 p.m. Mountain School (Vanessa Fritz, Kayley Quick, Gina Andress)
5:10 p.m. Dr. Kate Rose, Wild Steps
Suggested Action: Listen to presentations, ask questions of applicants. Hold discussion til the end of the agenda. Consider a motion to approve for each applicant. The Commission may make a full approval (project commences), a contingent approval (applicant would need to provide stated component to staff to move forward), or a motion to continue if the Commission wishes to ask for a component that the Commission wishes to review.
Applicants will present their Beautification in Action grant proposals to the Commission. Each applicant has up to 8 minutes. The Commission may ask questions after each presentation with no time limit. All applicants will present prior to any discussion or consideration of motions to approve by the Commission, which will withhold such discussion and approval till all action and discussion items on the agenda are complete. Once discussion and consideration of motions to approve has commenced, no further questions can be put to an application nor can any input be received.
4:10 p.m. Melissa Eckstrom, Willow Bend
4:20 p.m. Dr. Danielle Adams, Flagstaff Dark Skies Coalition
4:30 p.m. Brigitte De Marco
4:40 p.m. Dawn Tucker and Elizabeth Wallace, FlagShakes
4:50 p.m. Amanda Black, Culture Connection AZ
5:00 p.m. Mountain School (Vanessa Fritz, Kayley Quick, Gina Andress)
5:10 p.m. Dr. Kate Rose, Wild Steps
Suggested Action: Listen to presentations, ask questions of applicants. Hold discussion til the end of the agenda. Consider a motion to approve for each applicant. The Commission may make a full approval (project commences), a contingent approval (applicant would need to provide stated component to staff to move forward), or a motion to continue if the Commission wishes to ask for a component that the Commission wishes to review.
7.
DISCUSSION ITEMS
A.
Vice-Mayor Sweet’s Monthly Report: Miranda Sweet
Vice-Mayor Sweet will review notable updates from City Council.
Suggested Action: Listen to presentation. Ask questions, give comments and suggestions. Discussion only.
Vice-Mayor Sweet will review notable updates from City Council.
Suggested Action: Listen to presentation. Ask questions, give comments and suggestions. Discussion only.
8.
REQUESTS FOR FUTURE AGENDA ITEMS
TO/FROM ITEMS: A vote from additional two commissioners required for any request by a commissioner to add an item to a future meeting, which will occur within the upcoming year.
TO/FROM ITEMS: A vote from additional two commissioners required for any request by a commissioner to add an item to a future meeting, which will occur within the upcoming year.
9.
TIME AND DATE FOR UPCOMING MEETINGS
A.
BPAC December meeting: Monday, December 14, 2026, 4pm
10.
ADJOURNMENT