FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY SEPTEMBER 20, 2016 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session of August 30, 2016; Regular Meeting of September 6, 2016; Special Meeting (Executive Session) of September 6, 2016; and the Special Meeting (Executive Session) of September 13, 2016.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Open Spaces Commission.
RECOMMENDED ACTION:
Make one appointment to a term expiring April 2017.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Lauren Merrett, "Texas Roadhouse", 2201 E. Route 66, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
B.
Consideration and Action on Liquor License Application: Tina Martinez, "Casa Duarte", 1000 N. Humphreys, Suite 243, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
C.
Consideration and Action on Liquor License Application: Danny Thomas, "Cork'N Bottle", 824 N. Beaver St., Series 09 (liquor store - all spirituous liquor), Person Transfer.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Approve the construction contract with JC Cullen, Inc., DBA Niles Radio Communications in the amount of $54,243.75 for the installation of a SCADA Network Tower for the Woody Mountain well field in Coconino National Forest.
RECOMMENDED ACTION:
1) Approve the construction with JC Cullen, Inc. DBA Niles Radio Communications in the amount of $54,243.75.
2) Approve Change Order Authority to the City Manager in the amount of $5,423.00 (10% of contract amount).
3) Authorize the City Manager to execute the necessary documents.
2) Approve Change Order Authority to the City Manager in the amount of $5,423.00 (10% of contract amount).
3) Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: Increase SWCA, Inc. GIS Services contract 2016-25 in the amount of $5,500.
RECOMMENDED ACTION:
Approve the contract amendment for $5,500.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2016-31: An ordinance amending Flagstaff City Code Title 2, Boards and Commissions, Chapter 2-12, Transportation Commission, for the purpose of adding oversight provisions regarding the progress and expenditures of the City's Road Repair and Street Safety Tax Revenues approved by voters in the election of November 2014.
RECOMMENDED ACTION:
1) Read Ordinance No. 2016-31 by title only for the final time
2) City Clerk reads Ordinance No. 2016-31 by title only (if approved above)
3) Adopt Ordinance No. 2016-31
2) City Clerk reads Ordinance No. 2016-31 by title only (if approved above)
3) Adopt Ordinance No. 2016-31
B.
Consideration and Adoption of Ordinance No. 2016-33: An ordinance of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, amending qualifications for members who serve on the Heritage Preservation Commission, by amending Title II, Boards and Commissions, Chapter 2-19, Heritage Preservation Commission; providing for severability, repeal of conflicting ordinances, and establishing an effective date.
RECOMMENDED ACTION:
1) Read Ordinance No. 2016-33 by title only for the final time
2) City Clerk reads Ordinance No. 2016-33 by title only (if approved above)
3) Adopt Ordinance No. 2016-33
2) City Clerk reads Ordinance No. 2016-33 by title only (if approved above)
3) Adopt Ordinance No. 2016-33
C.
Consideration and Adoption of Ordinance No. 2016-35: An ordinance of the City Council of the City of Flagstaff, authorizing the City of Flagstaff to accept the deed of certain real property located at 2555 S. Beulah Boulevard, Flagstaff, Arizona to expand current City right-of-way and allow for construction of a public sidewalk along Beulah Boulevard.
RECOMMENDED ACTION:
1) Read Ordinance No. 2016-35 by title only for the final time
2) City Clerk reads Ordinance No. 2016-35 by title only for the final time (if approved above)
3) Adopt Ordinance No. 2016-35
2) City Clerk reads Ordinance No. 2016-35 by title only for the final time (if approved above)
3) Adopt Ordinance No. 2016-35
D.
Consideration and Approval of Consultant Services Contract: Beaver Street and Dale Avenue Bundle #2 Improvements (Road Repair and Street Safety Program) Project
RECOMMENDED ACTION:
1) Approve the Professional Services Contract to The WLB Group, Inc. of Flagstaff, Arizona on a time a materials basis in an amount not to exceed $231,160.00, which includes a $12,000.00 contingency. The contract period is 704 calendar days; and
2) Authorize Change Order Authority to the City Manager in the amount of $22,000.00 (10% of contract amount excluding contingencies) for unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents.
2) Authorize Change Order Authority to the City Manager in the amount of $22,000.00 (10% of contract amount excluding contingencies) for unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of CMAR Design Phase Services Contract: Beaver Street and Dale Avenue Bundle #2 Improvements (Road Repair and Street Safety Program) Project.
RECOMMENDED ACTION:
1) Approve the Construction Manager At Risk (CMAR) Design Phase Services Contract to Eagle Mountain Construction, Inc. of Flagstaff, Arizona on a time a materials basis in an amount not to exceed $76,147.50, which includes a $7,000.00 contingency. The contract period is 253 calendar days.
2) Authorize Change Order Authority to the City Manager in the amount of $7,000.00 (10% of contract amount excluding contingencies) for unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents.
2) Authorize Change Order Authority to the City Manager in the amount of $7,000.00 (10% of contract amount excluding contingencies) for unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents.
F.
Consideration of Amendment to Lease Agreement: Cogdill Recreation Center Lease With Boys & Girls Club of Flagstaff
RECOMMENDED ACTION:
1) Approve Amendment No. one to provide $50,000 in continued funding to the Boys & Girls Club of Flagstaff for various recreational programs for under served youth within the Flagstaff community.
2) Authorize the City Manager to execute the necessary documents.
2) Authorize the City Manager to execute the necessary documents.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Public Hearing for Resolution No. 2016-31: A resolution of the Flagstaff City Council amending the Flagstaff Regional Plan 2030 by amending Chapter 3 to change the categories of Major Plan Amendments and establishing an effective date.
RECOMMENDED ACTION:
1) Open Public Hearing
2) Continue Public Hearing to ______________
2) Continue Public Hearing to ______________
15.
REGULAR AGENDA
A.
Consideration and Possible Adoption of Resolution No. 2016-20 and Ordinance No. 2016-25: Declaring as a Public Record that certain document known as the International Fire Code, 2012 Edition, and amendments, additions and deletions thereto and the 2016 Amendments to the Flagstaff City Code, Title 5, Fire Code and adopting said public record by reference.
RECOMMENDED ACTION:
At the Council Meeting of September 20, 2016
1) Read Resolution No. 2016-20 by title only
2) City Clerk reads Resolution No. 2016-20 by title only (if approved above)
3) Read Ordinance No. 2016-25 by title only for the first time
4) City Clerk reads Ordinance No. 2016-25 by title only (if approved above
At the Council Meeting of October 4, 2016
1) Read Resolution No. 2016-20 by title only
2) City Clerk reads Resolution No. 2016-20 by title only (if approved above)
3) Read Ordinance No. 2016-25 by title only for the first time
4) City Clerk reads Ordinance No. 2016-25 by title only (if approved above
At the Council Meeting of October 4, 2016
5) Adopt Resolution No. 2016-20
6) Read Ordinance No. 2016-25 by title only for the final time
7) City Clerk reads Ordinance No. 2016-25 by title only (if approved above)
8) Adopt Ordinance No. 2016-25
6) Read Ordinance No. 2016-25 by title only for the final time
7) City Clerk reads Ordinance No. 2016-25 by title only (if approved above)
8) Adopt Ordinance No. 2016-25
B.
Consideration of Cancelling the November 8, 2016, Work Session.
16.
DISCUSSION ITEMS
None
None
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Evans to place on a future agenda a discussion regarding a resolution re the Grand Canyon National Park Proposed Backcountry Management Plan.
B.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Evans to place on a future agenda the Creation of a Commission on Women's Issues.
C.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Evans to place on a future agenda the discussion of Transect Zones.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2016. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |