FINAL AGENDA
*A M E N D E D
*A M E N D E D
| REGULAR COUNCIL MEETING TUESDAY OCTOBER 18, 2016 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of October 4, 2016; the Regular Meeting of October 4, 2016; and the Special Meeting (Executive Session) of October 11, 2016.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Sustainability Commission.
RECOMMENDED ACTION:
Make three appointments to terms expiring October 2019.
8.
LIQUOR LICENSE PUBLIC HEARINGS
None
None
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: USGS facility Building #6, General Services Administration Lease No 5AZ0152.
RECOMMENDED ACTION:
Accept the lease agreement by the General Services Administration to enter into a new lease for 20 years (10 years firm term) for Building #6 at the USGS campus. Lease term commencing on August 1st, 2017.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Cooperative Agreement: Payroll Time Entry Software and Implementation Services with Kronos Incorporated.
RECOMMENDED ACTION:
Approve a Cooperative Agreement with Kronos Incorporated (Kronos) and the City of Flagstaff as procured through a cooperative contract agreement with Harford County Public Schools for payroll time entry software and implementation for an amount not to exceed $206,116.19.
B.
Consideration and Adoption of Ordinance No. 2016-36: An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept specific deeds of real property and establishing an effective date.
RECOMMENDED ACTION:
1) Read Ordinance No. 2016-36 by title only for the final time
2) City Clerk reads Ordinance No. 2016-36 by title only (if approved above)
3) Adopt Ordinance No. 2016-36
2) City Clerk reads Ordinance No. 2016-36 by title only (if approved above)
3) Adopt Ordinance No. 2016-36
C.
Consideration and Approval of a Consent, Assignment and Assumption of Obligations of Ground Lease: No. 130132 -City property located at 4 South San Francisco Street.
(Assignment from Thomas William Moffitt III Revocable Trust to Thomas William Moffitt IV Revocable Trust)
RECOMMENDED ACTION:
Consent to the assignment of the leasehold interest to Thomas William Moffitt IV Revocable Trust.
D.
Consideration and Approval of Sole Source Contract: Purchase a Refurbished Engine and Re-Chassis our Rescue Unit from Fire Trucks Unlimited.
RECOMMENDED ACTION:
Approve the sole source purchase of a refurbished engine in the amount of $305,000.00 and re-chassis the City's rescue unit in the amount of $155,000.00.
E.
Consideration and Approval of Sole Source Contract: XplorIt agreement is for a virtual video tour of Flagstaff.
RECOMMENDED ACTION:
Approve the agreement with XplorIt for a total cost of $45,000 for three filming and production shoots, $4,000 for videographer travel, and $3,375 for web hosting services.
F.
REMOVED FROM THE AGENDA BY THE CITY MANAGER
RECOMMENDED ACTION:
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Public Hearing for Resolution No. 2016-31: A resolution of the Flagstaff City Council amending the Flagstaff Regional Plan 2030 by amending Chapter 3 to change the categories of Major Plan Amendments and establishing an effective date.
RECOMMENDED ACTION:
1) Open Public Hearing
2) Continue Public Hearing to ______________
2) Continue Public Hearing to ______________
15.
REGULAR AGENDA
None
None
16.
DISCUSSION ITEMS
A.
Discussion
: Implementation of Comprehensive Parking Management
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours to place on a future agenda a discussion regarding a resolution joining in / supporting the Northern Arizona Military Advocacy Council.
B.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Oravits to place on a future agenda a discussion regarding pedestrian and bike improvements at Foxglenn/Butler and safety enhancements from Continential/Butler to Sinagua/Knoles area.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.
Dated this _____ day of _________________, 2016.
____________________________________ Elizabeth A. Burke, MMC, City Clerk |