FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY DECEMBER 6, 2016 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
*A M E N D E D
4:00 P.M. MEETING
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Council Meeting of November 1, 2016; the Work Session of November 8, 2016; the Special Council Meeting (Executive Session) of November 15, 2016; the Regular Council Meeting of November 15, 2016; and the Combined Special Meeting/Work Session of November 28, 2016.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Presentation of Award: Company Citation and an individual Letter of Commendation for life saving efforts by members of the Flagstaff Fire Department.*
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Beautification and Public Art Commission.
RECOMMENDED ACTION:
Make two appointments to terms expiring June 2018.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Cecily Clift-Maniaci, "Toasted Owl Cafe", 5200 E. Cortland Blvd., Suite B1-3, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
B.
Consideration and Action on Liquor License Application: Douglas Koch, "Denny's", 2306 E. Lucky Ln., Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
C.
Consideration and Action on Liquor License Application: Douglas Koch, "Denny's", 4650 N. Highway 89, #C32, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Street Closure(s): New Year's Eve Safety Street Closure
RECOMMENDED ACTION:
Approve the street closure at Aspen Avenue (between San Francisco Street and Beaver Street) and Leroux Street (between Route 66 and Birch Avenue) on December 31, 2016 at 8:00 PM to January 1, 2017 at 1:00 AM.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Contract:
Red Gap Ranch Pipeline Feasibility Study
– Approve
Change Order No. 7
to Jacobs Engineering Contract
RECOMMENDED ACTION:
Approve Change Order No. 7 with Jacobs Engineering in the amount of $
470,759 and extend the contract by 182 calendar days.
The current contract completion date is September 30, 2017. Acceptance of this change order
#7 will approve a new completion date of March 31, 2018
B.
Consideration and Approval of Grant Agreement: AZ State Forestry Grant Agreement Wildland Fire Hazard Fuel (WFHF) 16-208 (Cooperative Hazardous Fuels Program).
RECOMMENDED ACTION:
Approve the WFHF 16-208 grant award from AZ State Forestry in the amount of $199,360 Observatory Mesa Fire Protection.
C.
Consideration and Adoption of Ordinance No. 2016-41; and License Agreement: An ordinance authorizing the conveyance of approximately ten (10) acres of land on McMillan Mesa to the State of Arizona for the construction and operation of a Veterans' Home; and License Agreement with the State of Arizona providing for continued use of the land for City purposes prior to development.
(Land for Veterans' Home)
RECOMMENDED ACTION:
1) Read Ordinance No. 2016-41 by title only for the final time
2) City Clerk reads Ordinance No. 2016-41 by title only (if approved above)
3) Adopt Ordinance No. 2016-41
4) Approve the License Agreement, to be effective upon conveyance of land to State of Arizona
2) City Clerk reads Ordinance No. 2016-41 by title only (if approved above)
3) Adopt Ordinance No. 2016-41
4) Approve the License Agreement, to be effective upon conveyance of land to State of Arizona
D.
Consideration and Approval of Construction Contract: Butler Avenue and Huntington Drive Fiber Optic Communications project.
RECOMMENDED ACTION:
1) Approve the construction contract with Contractors West in the amount of $546,739.50 (includes a $30,000 contract allowance) and a contract time of 180 calendar days.
2) Approve Change Order Authority to the City Manager in the amount of $51,673.95 (10% of contract amount, less allowance).
3) Authorize the City Manager to execute the necessary documents.
2) Approve Change Order Authority to the City Manager in the amount of $51,673.95 (10% of contract amount, less allowance).
3) Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Contract: Airport Wildlife Hazard Assessment and Wildlife Management Plan
RECOMMENDED ACTION:
Approve the contract in the amount of $113,329 with Coffman and Associates to perform a Wildlife Assessment and updated Wildlife Hazard Management Plan with the City of Flagstaff for the Flagstaff Airport.
F.
2016 City Manager Excellence Awards
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Public Hearing, Consideration and Adoption of Resolution No. 2016-31: A resolution of the Flagstaff City Council amending the Flagstaff Regional Plan 2030 by amending Chapter 3 to change the categories of Major Plan Amendments and establishing an effective date.
RECOMMENDED ACTION:
1) Open Public Hearing
2) Review Substantive Changes listed in Attachment #3 and take any additional public comment
3) Close Public Hearing
4) Read Resolution No. 2016-31 by title only
5) City Clerk reads Resolution No. 2016-31
6) Adopt Resolution No.2016-31
2) Review Substantive Changes listed in Attachment #3 and take any additional public comment
3) Close Public Hearing
4) Read Resolution No. 2016-31 by title only
5) City Clerk reads Resolution No. 2016-31
6) Adopt Resolution No.2016-31
15.
REGULAR AGENDA
A.
Consideration and Approval of Leasing Options: at the Business Accelerator.
RECOMMENDED ACTION:
Approve leasing options at the Business Accelerator to increase tenant occupancy.
B.
Consideration and Approval of Final Plat request by Capstone Homes, on behalf of Pinnacle Devco Ltd., for the subdivision of approximately 6.74 acres into 49 single-family residential townhouse lots located at 3215 S Hannah Lane within the Medium Density Residential (MR) zone.
RECOMMENDED ACTION:
Staff recommends approving the final plat and authorizing the Mayor to sign both the final plat and City/Subdivider Agreement when notified by the Inter-Department Staff (IDS) that all conditions have been met and documents are ready for recordation.
C.
Consideration and Approval of Map of Dedication request by Gammage & Burnham PLC, on behalf of Core Campus Flagstaff, LLC, for the dedication of necessary easements and right-of-way associated with the development of a 198 dwelling unit mixed-use multi-family development on approximately 2.43 acres located at 23 S Mikes Pike within the T4 Neighborhood 1 - Open (T4N.1-O) and T5 Main Street (T5) transect zones.
RECOMMENDED ACTION:
Staff recommends the approval of the map of dedication and the authorizing of the Mayor to sign the map of dedication when notified by the Inter-Division Staff (IDS) team that all conditions have been met and documents are ready for recordation.
16.
DISCUSSION ITEMS
None
None
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
None
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
None
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on _______, at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2016. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |