FINAL AGENDA
*A M E N D E D
*A M E N D E D
| REGULAR COUNCIL MEETING TUESDAY DECEMBER 20, 2016 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Danny Thomas, "La Vetta", 103 N. Leroux St., Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract Amendment: Amendment One to Independent Contract Agreement (ICA) with Salt River Project (SRP) for the Upper Lake Mary Watershed (ULM) Monitoring Project.
RECOMMENDED ACTION:
Approve the ICA Amendment Number One with SRP to include scope of work (schedule A) proposals for the following: 1.) three (3) SRP Snow Precipitation Gauge Stations & six (6) months of operation & maintenance $41,621.00, 2.) six (6) pressure transducers added to SRP Flowtography locations and operation of all existing and new equipment $67,284.00, 3.) addition of one new ULM sub-watershed equipped with SRP Flowtography Station and pressure transducer $15,448.00, 4.) operation and maintenance of the Newman Canyon Flowtography Station for FY17 $10,465.00 and 5) to rescind the Proposal for SRP Flowtography Station at Upper Lake Mary Dam for a total amount in FY17 of $134,818.00
10.
ROUTINE ITEMS
A.
Consideration and Approval of Construction Manager at Risk (CMAR) Contract: Design Phase Services with Fann Contracting, Inc.: Runway 3-21 Mill and Overlay Project.
RECOMMENDED ACTION:
1) Award the CMAR Design Phase Services contract with Fann Contracting, Inc. in an amount not to exceed $208,224.00, subject to approval by the Federal Aviation Administration (FAA) and Arizona Department of Transportation (ADOT) Multi-Modal Transportation Division.
2) Authorize Change Order Authority of $ $20,822.00 (10%) to cover potential costs associated with unanticipated or additional items of work. This change order amount is included in the total not to exceed amount of $208,224.00.
3) Authorize the City Manager to execute the necessary documents.
2) Authorize Change Order Authority of $ $20,822.00 (10%) to cover potential costs associated with unanticipated or additional items of work. This change order amount is included in the total not to exceed amount of $208,224.00.
3) Authorize the City Manager to execute the necessary documents.
B.
Consideration and Adoption of Resolution No. 2016-40: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, prescribing standards of financial disclosure for local elected officials.
(Changing current legislation to be consistent with state law for local elected officials financial disclosure information)
RECOMMENDED ACTION:
1) Read Resolution No. 2016-40 by title only
2) City Clerk reads Resolution No. 2016-40 by title only (if approved above)
3) Adopt Resolution No. 2016-40
2) City Clerk reads Resolution No. 2016-40 by title only (if approved above)
3) Adopt Resolution No. 2016-40
RECESS
SWEARING IN OF NEW MAYOR AND COUNCILMEMBERS (To begin at 5:00 p.m.)
FESTIVITIES
SWEARING IN
RECESS
6:00 P.M.
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR BAROTZ COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD |
COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA COUNCILMEMBER WHELAN |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Public Hearing, Consideration and Adoption of Resolution No. 2016-39: A resolution of the Flagstaff City Council authorizing an Interim Renewal of Cable License Agreement with NPG Cable, LLC, doing business as Suddenlink
(license to use City rights-of-way for cable services/facilities)
RECOMMENDED ACTION:
1) Open Public Hearing.
2) Review proposed interim renewal changes in license and take any additional public comment.
3) Read Resolution No.2016-39 by title only
4) City Clerk reads Resolution No. 2016-39 by title only (if approved above)
5) Adopt Resolution No.2016-39
2) Review proposed interim renewal changes in license and take any additional public comment.
3) Read Resolution No.2016-39 by title only
4) City Clerk reads Resolution No. 2016-39 by title only (if approved above)
5) Adopt Resolution No.2016-39
15.
REGULAR AGENDA
A.
RECOMMENDED ACTION:
B.
Update on Winter Preparedness for the Upcoming Winter Season
C.
Cancellation of Meetings/Work Sessions: Regular Meeting of January 3, 2017 (to be replaced by Retreat on same date); and February 14, 2017, and April 25, 2017, Work Sessions due to Budget Retreats being held.
16.
DISCUSSION ITEMS
A.
Discussion of Agenda Topics for Upcoming Council Retreats
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Barotz to place on a future agenda a change to the Rules of Procedure to reduce the number of councilmembers required to support an item being placed on a future agenda
from four to three
.*
B.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda the repeal of Resolution 2016-37 joining in / supporting the Northern Arizona Military Advocacy Council.
C.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Evans to place on a future agenda the reaffirmation of the City's resolutions speaking to Flagstaff's commitment to diversity, community, and fairness.
D.
Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Barotz to place on a future agenda consideration of a resolution opposing the Dakota Access Pipeline.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on _________, at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2016. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |