FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY JANUARY 17, 2017 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
None
None
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Planning and Zoning Commission.
RECOMMENDED ACTION:
Make two appointments to terms expiring December 2019.
B.
Consideration of Appointments: Water Commission
RECOMMENDED ACTION:
Make two appointments to terms expiring December 2019.
C.
Consideration of Appointments: Audit Committee
RECOMMENDED ACTION:
Make one appointment to an indefinite term on the Audit Committee.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Javier Melendez, "Tacos Los Altos West Side", 2500 S. Woodlands Village, Ste. 1, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Approve the construction contract with Capital Improvements, LLC. in the amount of $2,590,575.00 for the Zuni Drive Improvements Project
RECOMMENDED ACTION:
1) Approve the construction contract with Capital Improvements, LLC in the amount of $2,590,575.00 and a contract time of 235 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $239,000.00 (10% of the contract amount, less allowance);
3) Authorize the City Manager to execute the necessary documents.
2) Approve Change Order Authority to the City Manager in the amount of $239,000.00 (10% of the contract amount, less allowance);
3) Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Cooperative Contract: Pinal County RFP-142220 Cooperative Agreement with Point and Pay, City of Flagstaff Log number 2017-45
RECOMMENDED ACTION:
Approve the cooperative agreement for payment processing services for various City of Flagstaff locations (which may include additional locations at a later date) through the separately procured agreement between Pinal County and Point & Pay.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: Arts, Science, and Cultural Services Contract with Flagstaff Arts Council
RECOMMENDED ACTION:
Approve the Service Agreement between the City of Flagstaff and the Flagstaff Arts Council; and approve and authorize the City Manager to execute the contract on behalf of the City.
B.
Consideration and Approval of Construction Contract: Rio de Flag Water Reclamation Plant, Aeration Blower Replacement Project
RECOMMENDED ACTION:
1) Approve the construction contract with Mortenson Construction for the purchase and installation of new blower equipment at the Rio de Flag Water Reclamation Plant, for a total contract amount not to exceed $1,102,000.00 and a 240 calendar day contract time
2) Approve Change Order Authority to the City Manager in the amount of $105,200.00 (10% of contract amount, less allowance)
3) Authorize the City manager to execute the necessary documents.
2) Approve Change Order Authority to the City Manager in the amount of $105,200.00 (10% of contract amount, less allowance)
3) Authorize the City manager to execute the necessary documents.
C.
Consideration and Adoption of Resolution No. 2017-05: A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers
(Authority to Sign Checks)
RECOMMENDED ACTION:
1) Read Resolution No. 2017-05 by title only
2) City Clerk reads Resolution No. 2017-05 by title only (if approved above)
3) Adopt Resolution No. 2017-05
2) City Clerk reads Resolution No. 2017-05 by title only (if approved above)
3) Adopt Resolution No. 2017-05
D.
Consideration of Approval: Amendments to the City Council Rules of Procedure
RECOMMENDED ACTION:
Approve the amendments of the Rules of Procedure
E.
Consideration of Creation of a Commission on Women's Issues.
RECOMMENDED ACTION:
Council direction
F.
Consideration and Possible Adoption of Council's 2017 Intergovernmental Priorities
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Public Hearing, Consideration and Adoption of Resolution No. 2017-04: A resolution of the Flagstaff City Council amending the Flagstaff Regional Plan 2030 by amending Chapter 3 to change criteria under Major Plan Amendment Category 5 (Urban/Suburban/Rural) and establishing an effective date
RECOMMENDED ACTION:
1) Open Public
2) Read Resolution No. 2017-04 by title only
3) City Clerk reads Resolution No. 2017-04 by title only (if approved above)
4) Adopt Resolution No. 2017-04
2) Read Resolution No. 2017-04 by title only
3) City Clerk reads Resolution No. 2017-04 by title only (if approved above)
4) Adopt Resolution No. 2017-04
15.
REGULAR AGENDA
A.
Ordinance Changes, Adoption of Fees, and Financing Relative to ParkFlag as follows
RECOMMENDED ACTION:
Please see separate items below
i.
Consideration and Possible Adoption of Resolution No. 2017-02: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "January 2017 Amendments to the Flagstaff Traffic Code."
RECOMMENDED ACTION:
At the Regular Meeting of January 17, 2017
1) Read Resolution No. 2017-02 by title only
2) City Clerk reads Resolution No. 2017-02 by title only (if approved above)
At the Regular Meeting of February 7, 2017
3) Adopt Resolution No. 2017-02
1) Read Resolution No. 2017-02 by title only
2) City Clerk reads Resolution No. 2017-02 by title only (if approved above)
At the Regular Meeting of February 7, 2017
3) Adopt Resolution No. 2017-02
ii.
Consideration and Possible Adoption of Ordinance No. 2017-01: An ordinance of the Flagstaff City Council amending the Flagstaff City Code, Title 9,
Traffic, Sections 9-01-001-0003,
Stopping, standing and parking restrictions; 9-01-001-0014,
Office of Parking Manager Created; 9-01-001-0015,
Comprehensive parking management program special revenue fund created, by adopting by reference that certain document entitled the "January 2017 Amendments to Flagstaff Traffic Code;" providing for penalties, repeal of conflicting ordinances; severability; and establish an effective date.
RECOMMENDED ACTION:
At the Regular Meeting of January 17, 2017
1) Read Ordinance No. 2017-01 by title only
2) City Clerk reads Ordinance No. 2017-01 by title only (if approved above)
At the Regular Meeting of February 7, 2017
3) Read Ordinance No. 2017-01 by title only for the final time
4) City Clerk reads Ordinance No. 2017-01 by title only (if approved above)
5) Adopt Ordinance No. 2017-01
1) Read Ordinance No. 2017-01 by title only
2) City Clerk reads Ordinance No. 2017-01 by title only (if approved above)
At the Regular Meeting of February 7, 2017
3) Read Ordinance No. 2017-01 by title only for the final time
4) City Clerk reads Ordinance No. 2017-01 by title only (if approved above)
5) Adopt Ordinance No. 2017-01
iii.
Consideration and Possible Adoption of Resolution No. 2017-03: A resolution of the Flagstaff City Council setting rates and adopting a fee schedule for Pay-to-Park and permit parking.
RECOMMENDED ACTION:
At the Regular Meeting of January 17, 2017
1) Read Resolution No. 2017-03 by title only
2) City Clerk reads Resolution No. 2017-03 by title only (if approved above)
At the Regular Meeting of February 7, 2017
3) Adopt Resolution No. 2017-03
1) Read Resolution No. 2017-03 by title only
2) City Clerk reads Resolution No. 2017-03 by title only (if approved above)
At the Regular Meeting of February 7, 2017
3) Adopt Resolution No. 2017-03
iv.
Consideration and Adoption of Ordinance No. 2017-02: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, approving the form and authorizing the execution and delivery of a non-bank-qualified, appropriation-based tax-exempt Master Equipment Lease-Purchase Agreement for certain equipment; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing and authorizing the taking of all other actions necessary to the consummation of the transaction contemplated by this ordinance.
RECOMMENDED ACTION:
At the Council Meeting of January 17, 2017
1) Read Ordinance No. 2017-02 by title only for the first time
2) City Clerk reads Ordinance No. 2017-02 by title only (if approved above)
At the Council Meeting of February 7, 2017
3) Read Ordinance No. 2017-02 by title only for the final time
4) City Clerk reads Ordinance No. 2017-02 by title only (if approved above)
5) Adopt Ordinance No. 2017-02
1) Read Ordinance No. 2017-02 by title only for the first time
2) City Clerk reads Ordinance No. 2017-02 by title only (if approved above)
At the Council Meeting of February 7, 2017
3) Read Ordinance No. 2017-02 by title only for the final time
4) City Clerk reads Ordinance No. 2017-02 by title only (if approved above)
5) Adopt Ordinance No. 2017-02
16.
DISCUSSION ITEMS
A.
Discussion on Minimum Wage
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to place on a future agenda consideration of Potable Water Rates for Businesses.
B.
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda discussion of the Fair Chance Business Pledge.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on _________, at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2017, ____________________________________ Elizabeth A. Burke, MMC, City Clerk |