FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY FEBRUARY 7, 2017 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Council Meeting of December 6, 2016; the Joint Work Session of December 12, 2016; the Special Council Meeting (Executive Session) of December 13, 2016; the Work Session of December 13, 2016; and the Regular Council Meeting of December 20, 2016.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
None
None
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Approval of an Intergovernmental Agreement (IGA) between the City of Flagstaff and the City of Winslow for the use of the Materials Recovery Facility (MRF) for recycling collection services.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement (IGA) between the City of Flagstaff and the City of Winslow allowing the City of Winslow to utilize the Material Recovery Facility (MRF) for recycling collection services.
B.
Consideration and Approval of Contract: Service Agreement for Refuse and Recycling Collection (Service Agreement) between the City of Flagstaff and Arizona Board of Regents for and on behalf of Northern Arizona University (NAU).
RECOMMENDED ACTION:
Approve the Service Agreement between the City of Flagstaff and the Arizona Board of Regents for and on behalf of Northern Arizona University.
C.
Consideration and Approval of Cooperative Contract: Purchase of Toter, Inc.'s residential trash and recycle containers utilizing the City of Tucson Cooperative Contract (Contract No. 120576-01).
RECOMMENDED ACTION:
Staff recommends approval of the purchase of 1,248 residential trash and recycle containers from Toter Inc. utilizing the City of Tucson Cooperative Contract (Contract No. 120576-01) for a total dollar amount of $67,280.
D.
Consideration and Approval of Final Plat: Request from Miramonte Arizona, LLC, for the subdivision of approximately 0.28 acres into four single-family residential lots located at 623 W Santa Fe Avenue, within the Single-family Residential Neighborhood (R1N) Zone.
(Final Plat of Walnut Cottages by Miramonte)
RECOMMENDED ACTION:
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recordation.
E.
Consideration and Approval of a Preliminary Plat for Tract A of the Presidio in the Pines consisting of 42 single-family residential townhome lots on approximately 4.8 acres located at 2884 W Presidio Drive within the Highway Commercial (HC) zone. Request by Mogollon Engineering and Surveying, Inc., on behalf of Miramonte Presidio LLC.
RECOMMENDED ACTION:
The Planning and Zoning Commission recommends approving the preliminary plat subject to the three conditions listed in the attached Conditional Use Permit (PZ-15-00170-02).
10.
ROUTINE ITEMS
A.
Consideration and Approval of Contract Modification: Modification One to Flagstaff Watershed Protection Project (FWPP): Supplemental Project Agreement (SPA) (13-PA-11030420-013) with the US Forest Service (USFS).
RECOMMENDED ACTION:
Approve Modification #1 to Flagstaff Watershed Protection Project (FWPP) Supplemental Project Agreement (SPA) 13-PA-11030420-013 with the US Forest Service (USFS).
B.
Consideration and Approval of Contract: Lockett Road Corridor Study Project.
RECOMMENDED ACTION:
Approve the contract with Kimley-Horn and Associates, Inc. for professional services to conduct a study of the Lockett Road corridor for a total contract amount of $99,972 and authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Contract: Modification to Intergovernmental Agreement (IGA) Between The State of Arizona Department of Revenue and City of Flagstaff
(related to State Administration of Local Sales Tax)
RECOMMENDED ACTION:
Approve Modification to IGA with Arizona Department of Revenue effective July 1, 2016.
D.
Consideration and Approval of Contract: Approve the construction contract with Spectra Electrical Services, Inc. in the amount of $580,136.00 for the replacement of the main electrical power distribution equipment for the Lake Mary Water Treatment Plant.
RECOMMENDED ACTION:
1) Approve the construction contract with Spectra Electrical Services, Inc. in the amount of $580,136.00 and a contract period of 182 calendar days
2) Approve Change Order Authority to the City Manager in the amount of $53,013.60 (10% of the contract amount, less allowance)
2) Approve Change Order Authority to the City Manager in the amount of $53,013.60 (10% of the contract amount, less allowance)
3) Authorize the City Manager to execute the necessary documents.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
None
None
15.
REGULAR AGENDA
A.
Ordinance Changes, Adoption of Fees, and Financing Relative to ParkFlag as follows
RECOMMENDED ACTION:
Please see separate items below
i.
Consideration and Possible Adoption of Resolution No. 2017-02: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "January 2017 Amendments to the Flagstaff Traffic Code."
RECOMMENDED ACTION:
Adopt Resolution No. 2017-02
ii.
Consideration and Possible Adoption of Ordinance No. 2017-01: An ordinance of the Flagstaff City Council amending the Flagstaff City Code, Title 9,
Traffic, Sections 9-01-001-0003,
Stopping, standing and parking restrictions; 9-01-001-0014,
Office of Parking Manager Created; 9-01-001-0015,
Comprehensive parking management program special revenue fund created, by adopting by reference that certain document entitled the "January 2017 Amendments to Flagstaff Traffic Code;" providing for penalties, repeal of conflicting ordinances; severability; and establish an effective date.
RECOMMENDED ACTION:
1) Read Ordinance No. 2017-01 by title only for the final time
2) City Clerk reads Ordinance No. 2017-01 by title only (if approved above)
3) Adopt Ordinance No. 2017-01
2) City Clerk reads Ordinance No. 2017-01 by title only (if approved above)
3) Adopt Ordinance No. 2017-01
iii.
Consideration and Possible Adoption of Resolution No. 2017-03: A resolution of the Flagstaff City Council setting rates and adopting a fee schedule for Pay-to-Park and permit parking.
RECOMMENDED ACTION:
Adopt Resolution No. 2017-03
iv.
Consideration and Adoption of Ordinance No. 2017-02: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, approving the form and authorizing the execution and delivery of a non-bank-qualified, appropriation-based tax-exempt Master Equipment Lease-Purchase Agreement for certain equipment; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing and authorizing the taking of all other actions necessary to the consummation of the transaction contemplated by this ordinance.
RECOMMENDED ACTION:
1) Read Ordinance No. 2017-02 by title only for the final time
2) City Clerk reads Ordinance No. 2017-02 by title only (if approved above)
3) Adopt Ordinance No. 2017-02
2) City Clerk reads Ordinance No. 2017-02 by title only (if approved above)
3) Adopt Ordinance No. 2017-02
B.
Discussion/Action: Current Issues Before Arizona Legislature and Federal Issues.
16.
DISCUSSION ITEMS
None
None
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda consideration of Signs in the City Right of Way.
B.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to place on a future agenda discussion of whether there are ways to improve how Council appoints new members to City boards/commissions.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on __________, at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2017. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |