FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY MARCH 21, 2017 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Retreat of January 3, 2017; Special Meeting (Executive Session) of January 10, 2017; Work Session of January 10, 2017; Special Meeting (Executive Session) of January 17, 2017; Work Session of January 31, 2017; Special Meeting (Executive Session) of January 31, 2017; Special Meeting of February 10, 2017; Special Meeting (Executive Session) of February 14, 2017; Special Meeting of February 14, 2017; Special Meeting (Executive Session) of February 28, 2017; Regular Meeting of March 7, 2017; and Special Meeting (Executive Session) of March 14, 2017.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation/Presentation: Proclaiming Flagstaff's support of the statewide high school diploma attainment goal of 60% by 2030, supporting the use of the Arizona Education Progress Meter, and affirming the City's status as a World Class Education Partner with Expect More Arizona and the Center for the Future of Arizona; and a presentation by LAUNCH Flagstaff and Expect More Arizona.
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Open Spaces Commission.
RECOMMENDED ACTION:
Make two appointments to terms expiring April 2020.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Lauren Merrett, "Cornish Pasty", 26 S. San Francisco St., Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
B.
Consideration and Action on Liquor License Application: Chad Cook "Black Hat Distilling", 113 E. Phoenix Ave., Suite #3 and 4, Series 18 (In-state Craft Distillery), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Pulliam Runway 3/21 Mill and Overlay Project; Phase One Construction Contract.
RECOMMENDED ACTION:
1) Approve the Construction Manager at Risk Contract with Fann Contracting, Inc. in an amount not to exceed $3,731,924 for Guaranteed Maximum Price (GMP) for the Phase One construction scope.
2) Authorize Change Order Authority of 10% for GMP in the amount of $373,192 to cover potential costs associated with unanticipated or additional items of work.
3) Authorize the City Manager to execute the necessary documents.
2) Authorize Change Order Authority of 10% for GMP in the amount of $373,192 to cover potential costs associated with unanticipated or additional items of work.
3) Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Settlement Agreement: Ford Motor Company (related to Ford 6.4 liter diesel fuel trucks)
RECOMMENDED ACTION:
Approve Settlement Agreement with Ford Motor Company.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2017-10: A resolution of the Flagstaff City Council authorizing an Interim Renewal of Cable License Agreement (Second) with NPG Cable, LLC, doing business as Suddenlink
(license to use City rights-of-way for cable services/facilities)
RECOMMENDED ACTION:
1) Read Resolution No. 2017-10 by title only
2) City Clerk reads Resolution No. 2017-10 by title only (if approved above)
3) Adopt Resolution No. 2017-10
2) City Clerk reads Resolution No. 2017-10 by title only (if approved above)
3) Adopt Resolution No. 2017-10
B.
Consideration and adoption of Ordinance No. 2017-09
: An Ordinance of the Flagstaff City Council adopting an amendment to the 2012 International Fire Code Appendix D Section 107.1 One or Two Family Residential Developments Secondary Access Requirements
(This an exception update)
RECOMMENDED ACTION:
At the Council Meeting of March 21, 2017
1) Read Ordinance No. 2017- 09 by title only for the first time
2) City Clerk reads Ordinance No. 2017-09 by title only for the first time (if approved above)
At the Council Meeting of April 4,2017
3) Read Ordnance No 2017 -09 by title for the final time
4) City Clerk reads Ordinance No, 2017 -09 by title for the final time (if approved above)
5) Adopt Ordinance No 2017-09
1) Read Ordinance No. 2017- 09 by title only for the first time
2) City Clerk reads Ordinance No. 2017-09 by title only for the first time (if approved above)
At the Council Meeting of April 4,2017
3) Read Ordnance No 2017 -09 by title for the final time
4) City Clerk reads Ordinance No, 2017 -09 by title for the final time (if approved above)
5) Adopt Ordinance No 2017-09
C.
Consideration of Audited Financial Reports: Year ending June 30, 2016.
RECOMMENDED ACTION:
Approve the FY 2016 Comprehensive Annual Financial Report and approve the FY 2016 Single Audit Report.
D.
Consideration and Adoption of Resolution No. 2017-13 A resolution of the City Council of the City of Flagstaff, State of Arizona, in support of the Wyland Mayor's Challenge for Water Conservation.
RECOMMENDED ACTION:
1) Read Resolution No. 2017-13 by title only
2) City Clerk reads Resolution No.2017-13 by title only (if approved above)
3) Adopt Resolution No. 2017-13
2) City Clerk reads Resolution No.2017-13 by title only (if approved above)
3) Adopt Resolution No. 2017-13
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Schultz Trailhead Property
i.
Consideration and Adoption of Ordinance No. 2017-06: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statures, by annexing certain land totaling approximately 20 acres located in Section 33, Township 22 North, Range 7 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Rural Residential (RR) for 20 acres; providing for severability, authority for clerical corrections, and establishing an effective date.
RECOMMENDED ACTION:
At the March 21, 2017 Council Meeting:
1) Hold Public Hearing
2) Read Ordinance No. 2017-06 by title only for the first time
3) City Clerk reads Ordinance No.2017-06 by title only (if approved above)
At the April 4, 2017 Council Meeting:
4) Read Ordinance No. 2017-06 by title only for the final time
5) City Clerk reads Ordinance No. 2017-06 by title only (if approved above)
6) Adopt Ordinance No. 2017-06
1) Hold Public Hearing
2) Read Ordinance No. 2017-06 by title only for the first time
3) City Clerk reads Ordinance No.2017-06 by title only (if approved above)
At the April 4, 2017 Council Meeting:
4) Read Ordinance No. 2017-06 by title only for the final time
5) City Clerk reads Ordinance No. 2017-06 by title only (if approved above)
6) Adopt Ordinance No. 2017-06
ii.
Consideration and Adoption of Ordinance No. 2017-07: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 20 acres of real property located at 3620 W Schultz Pass Road, from Rural Residential ("RR") to Public Open Space ("POS") and to apply the Landmark Overlay ("LO"), and the Resource Protection Overlay ("RPO") with the Rural Floodplain Designation; providing for severability, and establishing an effective date.
RECOMMENDED ACTION:
At the March 21, 2017 Council Meeting:
1) Hold Public Hearing
2)Read Ordinance No. 2017-07 by title only for the first time
3) City Clerk reads Ordinance No.2017-07 by title only (if approved above)
At the April 4, 2017 Council Meeting:
4) Read Ordinance No. 2017-07 by title only for the final time
5) City Clerk reads Ordinance No. 2017-07 by title only (if approved above)
6) Adopt Ordinance No. 2017-07
1) Hold Public Hearing
2)Read Ordinance No. 2017-07 by title only for the first time
3) City Clerk reads Ordinance No.2017-07 by title only (if approved above)
At the April 4, 2017 Council Meeting:
4) Read Ordinance No. 2017-07 by title only for the final time
5) City Clerk reads Ordinance No. 2017-07 by title only (if approved above)
6) Adopt Ordinance No. 2017-07
iii.
Consideration and Adoption of Resolution No. 2017-08: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation of approximately 20 acres of real property on Maps 21 and 22 located at 3620 W Schultz Pass road from Area in White area type to Parks/Open Space area type; providing for severability, and establishing an effective date.
RECOMMENDED ACTION:
At the March 21, 2017 Council Meeting:
1) Hold Public Hearing
2) Read Resolution No. 2017-08 by title only
3) City Clerk reads Resolution No. 2017-08 by title only (if approved above)
4) Adopt Resolution No. 2017-08
1) Hold Public Hearing
2) Read Resolution No. 2017-08 by title only
3) City Clerk reads Resolution No. 2017-08 by title only (if approved above)
4) Adopt Resolution No. 2017-08
B.
Consideration and Adoption of Ordinance No. 2017-10: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 10, Zoning Code, providing for repeal of conflicting ordinances, severability, and establishing an effective date.
RECOMMENDED ACTION:
At the March 21, 2017 Council Meeting:
1) Read Ordinance No. 2017-10 by title only for the first time
2) City Clerk reads Ordinance No. 2017-10 by title only (if approved above)
At the April 4, 2017 Council Meeting:
3) Read Ordinance No. 2017-10 by title only for the final time
4) City Clerk reads Ordinance No. 2017-10 by title only (if approved above)
5) Adopt Ordinance No. 2017-10
1) Read Ordinance No. 2017-10 by title only for the first time
2) City Clerk reads Ordinance No. 2017-10 by title only (if approved above)
At the April 4, 2017 Council Meeting:
3) Read Ordinance No. 2017-10 by title only for the final time
4) City Clerk reads Ordinance No. 2017-10 by title only (if approved above)
5) Adopt Ordinance No. 2017-10
15.
REGULAR AGENDA
A.
Consideration and Possible Adoption of Proposed Ordinance No. 2017-08: Amending Title 15, Labor; Chapter 15-01, Minimum Wage, of the Flagstaff City Code.
RECOMMENDED ACTION:
Should Council wish to move forward with adopting this proposed ordinance:
1) Read Ordinance No. 2017-08 by title only for the final time (requiring a 3/4 vote of Council)
2) City Clerk reads Ordinance No. 2017-08 by title only
3) Adopt Ordinance No. 2017-08 (requiring a 3/4 vote of Council)
1) Read Ordinance No. 2017-08 by title only for the final time (requiring a 3/4 vote of Council)
2) City Clerk reads Ordinance No. 2017-08 by title only
3) Adopt Ordinance No. 2017-08 (requiring a 3/4 vote of Council)
B.
Consideration and Adoption of Resolution No. 2017-12: A Resolution of the City Council of the City of Flagstaff, Arizona proclaiming the City of Flagstaff's support for the Standing Rock Sioux Tribe's opposition to the construction of the Dakota Access Pipeline
RECOMMENDED ACTION:
If Council decides to adopt the Resolution:
1) Read Resolution No. 2017-12 by title only
2) City Clerk reads Resolution No. 2017-12 by title only (if approved above)
3) Adopt Resolution No. 2017-12
1) Read Resolution No. 2017-12 by title only
2) City Clerk reads Resolution No. 2017-12 by title only (if approved above)
3) Adopt Resolution No. 2017-12
C.
Discussion and Possible Direction: Current Issues Before the Arizona Legislature and Federal Issues.
16.
DISCUSSION ITEMS
None
None
17.
COUNCIL LIAISON REPORTS
18.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda discussion of a resolution supporting the Federal government's funding for the National Park Service.
B.
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda discussion of the Continental Neighborhood and Lake Elaine Park.
19.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
20.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on __________, at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2017.
____________________________________ Elizabeth A. Burke, MMC, City Clerk |