FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY MAY 16, 2017 |
KILLIP ELEMENTARY SCHOOL 2300 EAST SIXTH AVENUE 6:00 P.M. |
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of March 21, 2017; Work Session of April 11, 2017; Special Meeting (Executive Session) of May 2, 2017; and Regular Meeting of May 2, 2017.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Beautification and Public Art Commission.
RECOMMENDED ACTION:
Make two appointments to terms expiring June 2020.
Make one appointment to a term expiring June 2018.
Make one appointment to a term expiring June 2018.
8.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Final Plat request by Mogollon Engineering & Surveying, Inc., on behalf of Holmes/CC, L.L.C, to subdivide an existing apartment complex into 4 condominium units known as Summit Condos located at 915 W Summit Avenue with the Single-family Residential Neighborhood (R1N) zone.
RECOMMENDED ACTION:
Staff recommends approving the final plat and authorizing the Mayor to sign both the final plat and City/Subdivider Agreement when notified by the Inter-Department Staff (IDS) that all conditions have been met and documents are ready for recordation.
B.
Consideration and Approval of the First Amendment to the Intergovernmental Agreement – An amendment to the Intergovernmental Agreement (IGA) between the City of Flagstaff and Coconino County for a second Court Information Systems (IS) Specialist.
RECOMMENDED ACTION:
Approve the First Amendment to the IGA between the City of Flagstaff and Coconino County.
9.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance 2017-14: An ordinance conveying City right of way at the intersection of Arrowhead Avenue and Route 66 to the Arizona Department of Transportation.
RECOMMENDED ACTION:
At the May 16, 2017 Council Meeting:
1) Read Ordinance No. 2017-14 by title only for the first time
2) City Clerk reads Ordinance No. 2017-14 by title only (if approved above)
At the June 6, 2017 Council Meeting:
3) Read Ordinance No. 2017-14 by title only for the final time
4) City Clerk reads Ordinance No. 2017-14 by title only (if approved above)
5) Adopt Ordinance No. 2017-14
1) Read Ordinance No. 2017-14 by title only for the first time
2) City Clerk reads Ordinance No. 2017-14 by title only (if approved above)
At the June 6, 2017 Council Meeting:
3) Read Ordinance No. 2017-14 by title only for the final time
4) City Clerk reads Ordinance No. 2017-14 by title only (if approved above)
5) Adopt Ordinance No. 2017-14
B.
Consideration and Approval of Contract: With Consulting Engineering, Inc., for Water Distribution System Leak Detection Survey
RECOMMENDED ACTION:
Approve the contract with Consulting Engineering, Inc., in the amount of $61,250; and authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Contract: Enter into a contract with Konica Minolta for a lease purchase of the Bizhub Press C1085 in the amount of $183,185 utilizing a cooperative purchase agreement through Mohave Arizona Cooperative Purchasing.
RECOMMENDED ACTION:
Approve the contract with Konica Minolta for a lease purchase of the Bizhub Press C1085 (Bizhub Press) in the amount of $183,185, including lease costs for a digital printing press, maintenance, training, finance charges, and supplies, utilizing a cooperative purchasing contract through Mohave Arizona Cooperative Purchasing #15M-KMBS-0128.
D.
Consideration and Adoption of Ordinance No. 2017-12 and Resolution No. 2017-17: An Ordinance and Resolution Amending the Employee Handbook of Regulations and Flagstaff City Code, by Adopting Addendum 8 to the Employee Handbook of Regulations.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2017-17
2) Read Ordinance No. 2017-12 by title only for the final time
3) City Clerk reads Ordinance No. 2017-12 by title only (if approved above)
4) Adopt Ordinance No. 2017-12
2) Read Ordinance No. 2017-12 by title only for the final time
3) City Clerk reads Ordinance No. 2017-12 by title only (if approved above)
4) Adopt Ordinance No. 2017-12
E.
Consideration and Approval of Contract: Cinder Lake Landfill Geotechnical Investigation Professional Services Contract RSOQ No. 2017-48
RECOMMENDED ACTION:
Approve the contract with Amec Foster Wheeler Environment & Infrastructure, Inc. (Amec Foster Wheeler) to provide professional consulting service for an amount not to exceed $242,570.00
10.
PUBLIC HEARING ITEMS
A.
Public Hearing, Consideration and Adoption of Ordinance No. 2017-04, Resolution No. 2017-11: An ordinance of the Flagstaff City Council amending the Flagstaff City Code, Title 3,
Business Regulations, Chapter 3-09,
Cable, by making amendments relating to regulation of cable operators, providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and a resolution of the Flagstaff City Council authorizing renewal of a Cable License Agreement with NPG Cable, LLC, doing business as Suddenlink, and establishing an effective date
(cable ordinance updates, renewal of cable license agreement)
RECOMMENDED ACTION:
1) Read Ordinance No. 2017-04 by title only for the final time
2) City Clerk reads Ordinance No. 2017-04 by title only (if approved above)
3) Adopt Ordinance No. 2017-04
4) Read Resolution No. 2017-11 by title only
5) City Clerk reads Resolution No. 2017-11 by title only (if approved above)
6) Adopt Resolution No. 2017-11
2) City Clerk reads Ordinance No. 2017-04 by title only (if approved above)
3) Adopt Ordinance No. 2017-04
4) Read Resolution No. 2017-11 by title only
5) City Clerk reads Resolution No. 2017-11 by title only (if approved above)
6) Adopt Resolution No. 2017-11
11.
REGULAR AGENDA
A.
Consideration and Possible Adoption of Ordinance No. 2017-15: An ordinance approving the Sale of City-Owned Property consisting of approximately 32 acre parcel located at the northwest corner of Pulliam and John Wesley Powell and identified with Assessors Parcel Number 116-61-006.
RECOMMENDED ACTION:
At the Council Meeting of May 16, 2017:
1) Read Ordinance No. 2017-15 by title only for the first time
2) City Clerk reads Ordinance No. 2017-15 by title only (if approved above)
At the Council Meeting of June 6, 2017:
3) Read Ordinance No. 2017-15 by title only for the final time
4) City Clerk reads Ordinance No. 2017-15 by title only (if approved above)
5) Adopt Ordinance No. 2017-15
6) Approve Purchase and Sale Agreement with Greentree Hospitality Group
1) Read Ordinance No. 2017-15 by title only for the first time
2) City Clerk reads Ordinance No. 2017-15 by title only (if approved above)
At the Council Meeting of June 6, 2017:
3) Read Ordinance No. 2017-15 by title only for the final time
4) City Clerk reads Ordinance No. 2017-15 by title only (if approved above)
5) Adopt Ordinance No. 2017-15
6) Approve Purchase and Sale Agreement with Greentree Hospitality Group
12.
DISCUSSION ITEMS
A.
Discussion: An ordinance adopting revisions to Title 13 of Flagstaff City Code entitled "Engineering Design and Construction Standards and Specifications for New Infrastructure."
13.
COUNCIL LIAISON REPORTS
14.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.)
: A request by Councilmember Barotz to Place on a Future Agenda a Discussion on a Rate Study for Potable Water.
B.
Future Agenda Item Request (F.A.I.R.)
: A request by Councilmember McCarthy to Place on a Future Agenda Discussion of Minor Changes to the Building Code to Facilitate Water Conservation.
C.
Future Agenda Item Request (F.A.I.R.)
: A Citizens' Petition Requesting Consideration of a Future Resolution Urging the U.S. Congress to Pass Carbon Fee and Dividend Legislation.
15.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
16.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2017.
____________________________________ Elizabeth A. Burke, MMC, City Clerk |