FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY AUGUST 15, 2017 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Retreats of January 5, 2017, and January 10, 2017; and City Council Regular Council Meeting of July 5, 2017.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Appointment of Member: To the unexpired term of Member Tim Kinney on the Flagstaff Downtown Business Improvement and Revitalization District Board (FDBIRD), expiring February 2019.
STAFF RECOMMENDED ACTION:
Appoint Steve Chatinsky to the Flagstaff Downtown Business Improvement and Revitalization District Board, term expiring February 2019, as recommended by the FDBIRD Board of Directors.
B.
Consideration of Appointments: Board of Adjustment.
STAFF RECOMMENDED ACTION:
1) Make one appointment to a term expiring May 2018.
2) Make one appointment to a term expiring May 2019.
2) Make one appointment to a term expiring May 2019.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Jeffrey Miller, "Southside Restaurant & Patio Bar", 117 S. San Francisco St., Series 12 (restaurant), New License.
STAFF RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
B.
Consideration and Action on Liquor License Application: Jeffrey Miller, "Whisk & Whisky", 501 E. Piccadilly Dr., Bldg. 101, Ste. 70, Series 12 (restaurant), New License.
STAFF RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
C.
Consideration and Action on Liquor License Application: Ramesh Gauchan, "Delhi Palace Cuisine of India", 2500 S. Woodland Village Dr., #8, Series 12 (restaurant), New License.
STAFF RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
D.
Consideration and Action on Liquor License Application: Collin Heath, "Heath's Custom Wine", 3381 N. Estates St., Series 04 (wholesaler), New License.
STAFF RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Sole Source Contract: Upgrade Services for Cartegraph Systems, Inc. from Navigator to Operations Management Software.
STAFF RECOMMENDED ACTION:
Approve the sole source contract for an upgrade of services for Cartegraph Systems, Inc. from Navigator to Operations Management Software for a term of 3 years.
B.
Consideration and Approval of Contract: Approve the construction contract with RTR Paving & Resurfacing, LLC. in the amount of $351,226.00 for the Joel Montalvo Ball Field Project.
STAFF RECOMMENDED ACTION:
1) Approve the construction contract with RTR Paving & Resurfacing, LLC. in the amount of $351,226.00, and a contract time of 75 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $32,500 (10% of the contract amount, less allowances); and
3) Authorize the City Manager to execute the necessary documents.
2) Approve Change Order Authority to the City Manager in the amount of $32,500 (10% of the contract amount, less allowances); and
3) Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Contract: Approve Purchase Contract with Vulcan Materials Company for hot mix asphalt services for the City of Flagstaff Street Section.
STAFF RECOMMENDED ACTION:
Approve contract award to Vulcan Materials Company for the following gradations of hot mix asphalt and applicable sales tax:
3/8" Asphalt Mix Gradation contracted for $83.00 per ton.
1/2" Asphalt Mix Gradation contracted for $77.00 per ton.
3/4" Asphalt Mix Gradation contracted for $75.00 per ton.
3/8" Asphalt Mix Gradation contracted for $83.00 per ton.
1/2" Asphalt Mix Gradation contracted for $77.00 per ton.
3/4" Asphalt Mix Gradation contracted for $75.00 per ton.
D.
Consideration and Approval of Cooperative Contract: Purchase of two (2) Residential Side Load Refuse Trucks from Rush Truck Center Arizona through the Cooperative Purchase Agreement with the City of Tempe, Contract #T15-097-01.
STAFF RECOMMENDED ACTION:
Approve the purchase of two (2) Residential Side Load Refuse Trucks in the amount of $281,711.91 each for a total purchase amount of $563,423.82 from Rush Truck Center Arizona through the Cooperative Purchase Agreement with the City of Tempe, Contract #T15-097-01.
E.
Consideration and Approval of Contract: Lease buyout of one commercial front load truck from Rush Truck Leasing, Inc. (d.b.a. Rush Refuse Systems).
STAFF RECOMMENDED ACTION:
Approve the lease buyout of one commercial front load truck from Rush Truck Leasing Inc. (d.b.a. Rush Refuse Systems) in the amount of $217,068.07.
F.
Consideration and Approval of Contract: Between the City of Flagstaff and Goserco for audio logging recorder servers.
STAFF RECOMMENDED ACTION:
Approve the purchase agreement between the City of Flagstaff and Goserco Inc. for the upgrade to our existing audio logging recorder servers, for a total cost of $73,458.61.
G.
Consideration and Approval of Final Plat Request from VP 66 & Woody Mountain LLC, for the subdivision of 197.58 acres known as Timber Sky into five (5) Blocks, 5 tracts and dedication of public rights-of-way within the Single-family Residential (R1) zone, Medium Density Residential (MR) zone, High Density Residential (HR) zone, and Public Open Space (POS) zone.
STAFF RECOMMENDED ACTION:
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
10.
ROUTINE ITEMS
A.
Consideration and Possible Adoption of Resolution No 2017- 26: A resolution authorizing the execution of the First Amendment to the Timber Sky Annexation and Development Agreement between VP 66 & Woody Mountain, LLC and the City of Flagstaff related to the development of approximately 197.58 acres of real property generally located at 3425 West Route 66.
(Timber Sky First Amendment to Development Agreement)
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2017-26 by title only
2) City Clerk reads Resolution No. 2017-26 by title only (if approved above)
3) Adopt Resolution No. 2017-26
2) City Clerk reads Resolution No. 2017-26 by title only (if approved above)
3) Adopt Resolution No. 2017-26
B.
Consideration and approval of the Intergovernmental Agreement:(IGA)/Joint Project Agreement (JPA) 17-0006436-I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY 2018 Highway Safety Improvement Program (HSIP), Design and Installation of Signs.
STAFF RECOMMENDED ACTION:
Approve the Intergovernmental Agreement/Joint Project Agreement between the City of Flagstaff and Arizona Department of Transportation for the FY2018 Highway Safety Improvement Program (HSIP), Design and Installation of Signs
C.
Consideration and Approval of Amendment to Agreement: Amendment No. Two to the Intergovernmental Agreement (IGA) /Joint Project Agreement (JPA) 11-098-I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY 2017 & 2018 Highway Safety Improvement Program (HSIP) at Switzer Canyon/Turquoise.
STAFF RECOMMENDED ACTION:
Approve Amendment No. Two to the IGA/JPA between the City of Flagstaff and Arizona Department of Transportation
.
D.
Consideration and Approval of Grant Agreement: Ratify the Grant Agreement between the City of Flagstaff and the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) for six (6) new Firefighters.
STAFF RECOMMENDED ACTION:
Ratify the Grant Agreement with the Department of Homeland Security for the FY 2016 Staffing for Adequate Fire and Emergency Response (SAFER) Grant in the amount of $1,607,400 for the staffing of six (6) new Firefighters over the next three (3) years.
E.
Consideration and Approval of Grant Agreement: Ratify the Grant Agreement between the City of Flagstaff and Federal Bureau of Investigations, U.S. Department of Justice's Assets Forfeiture Funds for FY17 task force equipment purchases.
STAFF RECOMMENDED ACTION:
Ratify the grant agreement with Federal Bureau of Investigations (FBI) to accept the Department of Justice's Assets Forfeiture Fund in the amount of $147,000 for FY2017.
F.
Consideration and Adoption of Resolution No. 2017-25: Resolution of the City Council of the City of Flagstaff, Arizona, declaring, for the purposes of Section 1.150-2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to Road Repair and Street Safety and Core Services Maintenance Facility, and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Resolution No.2017-25 by title only
2) City Clerk reads Resolution No. 2017-25 by title only (if approved above)
3) Adopt Resolution No. 2017-25
2) City Clerk reads Resolution No. 2017-25 by title only (if approved above)
3) Adopt Resolution No. 2017-25
G.
Consideration and Adoption of Resolution No. 2017-27: A resolution of the City Council of the City of Flagstaff
, Arizona, authorizing the execution of the development agreement between German Dobson CVS, L.L.C. and the City of Flagstaff related to the development of approximately 300 linear feet of right-of-way, the third northbound traffic lane (Road Project), located adjacent to Milton Road and the proposed CVS retail store (CVS DA).
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2017-27, by title only
2) City Clerk reads Resolution No. 2017-27 by title only (if approved above)
3) Adopt Resolution No. 2017-27
2) City Clerk reads Resolution No. 2017-27 by title only (if approved above)
3) Adopt Resolution No. 2017-27
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3.)
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
14.
REGULAR AGENDA
A.
Consideration and Possible Direction: A Citizens' Petition Requesting Consideration of Council Action to Designate the Schultz Pass Property as Open Space (Cit. Pet. #2017-03).
B.
Consideration and Adoption of Resolution No. 2017-28: A resolution of the City Council of the City of Flagstaff, Arizona reaffirming the City's commitment to diversity.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2017-28 by title only
2) City Clerk reads Resolution No.2017-28 by title only (if approved above)
3) Adopt Resolution No. 2017-28
2) City Clerk reads Resolution No.2017-28 by title only (if approved above)
3) Adopt Resolution No. 2017-28
15.
DISCUSSION ITEMS
A.
Council Consideration and Direction: 2017 Resolutions of the League of Cities and Towns.
16.
COUNCIL LIAISON REPORTS
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A Citizens' Petition requesting consideration of Council action to remove wayside horns at Fanning and Steve's Blvd. roadroad crossings and replace with similar "quiet zone" crossings as the other three in-town crossings.
B.
Future Agenda Item Request (F.A.I.R.)
: A request by Councilmember Barotz to place on a future agenda a review of the permitted sound levels in city event regulations, including the maximum decibel level, and a discussion on the bass level, consideration of possible changes to these sound limits.
C.
Future Agenda Item Request (F.A.I.R.)
: A request by Councilmember Odegaard to place on a future agenda a discussion on a listening tour with the business community.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2017. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |