AGENDA
| REGULAR COUNCIL MEETING TUESDAY NOVEMBER 6, 2012 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to
the 6:00 p.m. meeting.
the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Approval of Minutes: The October 11-12, 2012, Council Retreat; the October 16, 2012, Regular Council Meeting; the October 22, 2012, Special Council Meeting (Executive Session); the October 22, 2012, Joint Work Session of the City Council/County Board of Supervisors; the October 26, 2012, Special Council Meeting (Executive Session); the October 30, 2012, Special Council Meeting (Executive Session); and the October 30, 2012, Joint Special Council Meeting/Work Session.
RECOMMENDED ACTION:
Approve the minutes as presented/amended [The October 11-12, 2012, Council Retreat; the October 16, 2012, Regular Council Meeting; the October 22, 2012, Special Council Meeting (Executive Session); the October 22, 2012, Joint Work Session of the City Council/County Board of Supervisors; the October 26, 2012, Special Council Meeting (Executive Session); the October 30, 2012, Special Council Meeting (Executive Session); and the October 30, 2012, Joint Special Council Meeting/Work Session].
5.
PROCLAMATIONS AND RECOGNITIONS
No items submitted
No items submitted
6.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
7.
APPOINTMENTS
A.
Consideration of Appointments: Tourism Commission.
RECOMMENDED ACTION:
Make one appointment to a Hospitality seat on the Tourism Commission with a term expiring January 2014.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Lauren Merrett, "Maverik", 4190 E. Butler Ave., Series 10, New License.
RECOMMENDED ACTION:
|
Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: |
|
|
(1)
(2)
(3)
|
Forward the application to the State with a recommendation for approval; Forward the application to the State with no recommendation; or Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
B.
Consideration and Action on Liquor License Application: Javier Melendez, "Tacos Los Altos West Side", 2500 S. Woodlands Village Blvd., Suite 1, Series 12, New License.
RECOMMENDED ACTION:
|
Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: |
||
|
(1) (2) (3) |
Forward the application to the State with a recommendation for approval; Forward the application to the State with no recommendation; or Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
|
C.
Consideration and Action on Liquor License Application: Jared Repinski (Agent), "Alpha Omega Greek Cuisine", 1580 E. Route 66, Series 12, New License.
RECOMMENDED ACTION:
|
Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: |
||
|
(1) (2) (3) |
Forward the application to the State with a recommendation for approval; Forward the application to the State with no recommendation; or Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
|
D.
Consideration and Action on Liquor License Application: Randy Nations, "Monsoon Asian Bistro and Sushi", 6 E. Aspen, #100, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
|
Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: |
|
|
(1) (2) (3) |
Forward the application to the State with a recommendation for approval; Forward the application to the State with no recommendation; or Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
9.
CONSENT ITEMS
ALL MATTERS UNDER 'CONSENT AGENDA' ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA. UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.
A.
Consideration and Approval of Guaranteed Maximum Price Construction Contract: South Beaver and South Leroux 2010 Bond Improvement Project.
RECOMMENDED ACTION:
1) Approve the construction contract with Hunter Contracting Co. for a guaranteed maximum price of $2,198,026.07 with a 180 day contract time; and
2) Authorize the City Manager to execute the necessary documents.
2) Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Technical Editor / Graphic Design / Web Design Contract: For purposes of the Flagstaff Regional Plan: Vision 2030 document.
RECOMMENDED ACTION:
1) Approve the Editor / Graphic Design / Web Design contract with Central Creative for a guaranteed maximum price of $57,900 with a (360) day contract time; and
2) Authorize the City Manager to execute the necessary documents.
2) Authorize the City Manager to execute the necessary documents.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2012-39: A resolution of the Flagstaff City Council approving a public participation policy.
RECOMMENDED ACTION:
1) Read Resolution No. 2012-39 by title only.
2) Adopt Resolution No. 2012-39.
2) Adopt Resolution No. 2012-39.
B.
Consideration of the Intergovernmental Agreement: City of Flagstaff and the United States Forest Service, Department of Agriculture for Law Enforcement Dispatch Services.
RECOMMENDED ACTION:
Approve FY 13 FINANCIAL and OPERATING PLAN Intergovernmental Agreement between the City of Flagstaff and the US Forest Service for dispatching services in the amount of $5,000.00.
C.
Consideration and Approval of Intergovernmental Agreement: Coconino County Fort Tuthill County Park Fire Protection Service.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement for services between the City of Flagstaff, on behalf of the Flagstaff Fire Department, and Coconino County for the Fort Tuthill County Park property, based on an annual fee schedule over the next five years for a total amount of $45,000; (Year 1-$6,000; Year 2-$7,500; Year 3-$9,000; Year 4-$10,500; Year 5-$12,000).
D.
Consideration and Approval of Intergovernmental Agreement: Acceptance of hazardous wastes from residences and small businesses located within Coconino County at the City's Hazardous Products Center.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement with Coconino County.
RECESS
6:00 P.M. MEETING
RECONVENE REGULAR MEETING
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
13.
PUBLIC HEARING ITEMS
No items submitted
No items submitted
14.
REGULAR AGENDA
A.
Consideration of Grant Agreement and Acceptance of Grant Funding: Innovation Mesa - Phase 2 Project
RECOMMENDED ACTION:
Approve/deny the grant agreement with U.S. Department of Commerce Economic Development Administration and acceptance of grant funding in the amount of $4,000,000.
B.
Consideration of Acceptance of Grant Funding: Arizona Route 66 Coalition Communities U.S. Environmental Protection Agency 2012 Brownfields Community-wide Assessment Grant
.
RECOMMENDED ACTION:
Authorize acceptance or direct staff to decline grant funding.
C.
Consideration of Intergovernmental Agreement(s): Arizona Route 66 Coalition Communities U.S. Environmental Protection Agency 2012 Brownfields Community-wide Assessment Grant.
RECOMMENDED ACTION:
If the City Council has accepted the grant funding, approve four Intergovernmental Agreements between the City of Flagstaff and the City of Winslow, the City of Holbrook, Coconino County, and Navajo County.
D.
Consideration of Amendments: Standards for the Housing Rehabilitation Program (SHRP)
RECOMMENDED ACTION:
Decide on the maximum per house investment and approve the amendments to the SHRP with the amount included
E.
Consideration of Resolution No. 2012-38: A resolution authorizing the submission of an Owner Occupied Housing Rehabilitation grant application to the Arizona Department of Housing for $____ in State Housing Funds and, if awarded, delegating the acceptance.
RECOMMENDED ACTION:
Consider resolution and if Council wishes to move forward:
1) Read Resolution No. 2012-38 by title only
1) Read Resolution No. 2012-38 by title only
2) Adopt Resolution No. 2012-38
F.
Consideration of Grant Agreement and Acceptance of Grant Funding: State of Arizona, Office of the Attorney General FY 2013 Victims' Rights Program.
RECOMMENDED ACTION:
Approve/decline the Grant Agreement with the Office of the Arizona Attorney General, FY 2013 Victims' Rights Program (VRP) and authorize the acceptance of grant funding in the amount of $9,920.00 to offset costs incurred by the Flagstaff City Attorney's Office to implement victims' rights.
G.
Consideration of Grant Agreement and Acceptance of Grant Funding from the Arizona Department of Homeland Security 2012 grant program.
RECOMMENDED ACTION:
Approve or deny the grant agreement with the Arizona Department of Homeland Security and consider authorizing the acceptance of grant funding in the amount of $41,504.00 for two grant projects.
15.
DISCUSSION ITEMS
A.
Discussion Item: Citizen petition regarding City water
RECOMMENDED ACTION:
Council's pleasure. If further discussion is desired by a majority of the Council, this item would be placed on a future agenda.
B.
Discussion Item: "Open for Business Media Tour." Request Council's approval to represent the City in this manner with approved talking points.
RECOMMENDED ACTION:
None
16.
PUBLIC PARTICIPATION
17.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
18.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.
Dated this _____ day of _________________, 2012 __________________________________ Elizabeth A. Burke, MMC, City Clerk |