AGENDA
| REGULAR COUNCIL MEETING TUESDAY DECEMBER 18, 2012 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to
the 6:00 p.m. meeting.
the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration of Minutes: City Council Work Session of November 27, 2012; December 4, 2012, Council Meeting; December 11, 2012, Special Meeting (Executive Session); December 11, 2012, Work Session; and December 12, 2012, Budget Work Session.
RECOMMENDED ACTION:
Approve/Amend the minutes of the City Council Work Session of November 27, 2012; December 4, 2012, Council Meeting; December 11, 2012, Special Meeting (Executive Session); December 11, 2012, Work Session; and December 12, 2012, Budget Work Session.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed.
If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak.
You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public offficer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public offficer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Heritage Preservation Commission.
RECOMMENDED ACTION:
Make one At-Large appointment to a term expiring December 2014.
Make one At-Large appointment to a term expiring December 2015.
Make one At-Large appointment to a term expiring December 2015.
B.
Consideration of Appointments: Planning and Zoning Commission.
RECOMMENDED ACTION:
Make three appointments to terms expiring December 2015.
C.
Consideration of Appointments: Sustainability Commission.
RECOMMENDED ACTION:
Make two appointments to terms expiring October 2015.
D.
Consideration of Appointments: Open Space Commission.
RECOMMENDED ACTION:
Make one Real Estate appointment to a term expiring April 2013.
E.
Consideration of Appointments: Disability Awareness Commission.
RECOMMENDED ACTION:
Make three appointments to terms expiring March 2016.
Make one appointment to a term expiring March 2014.
Make one appointment to a term expiring March 2014.
8.
LIQUOR LICENSE PUBLIC HEARINGS
None submitted
None submitted
9.
CONSENT ITEMS
ALL MATTERS UNDER 'CONSENT AGENDA' ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA. UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.
A.
Consideration and Approval of Bids: 2004 Scraper Refurbishment
RECOMMENDED ACTION:
Consider approving the proposal from Empire Machinery in the amount of $371,610 for refurbish plus10% contingency of $37,161.
B.
Consideration of Contracts: On-Call Professional Water, Wastewater, Energy Engineering Consulting Services.
RECOMMENDED ACTION:
1. Approve the twelve (12) On-Call Engineering Consulting Service Contracts for Wastewater Treatment, Water Treatment and Energy Efficiency, not to exceed $250,000 annually per firm in each discipline
2. Authorize the City Manager to execute the necessary documents
2. Authorize the City Manager to execute the necessary documents
C.
Consideration and Approval of Bids
: Tires, tubes and recaps from Northern Arizona Tire utilizing the Western States Contract Alliance (WSCA) # ADSPO12-021289.
RECOMMENDED ACTION:
City staff is requesting authorization to purchase tires and tubes on an as needed basis for the City Fleet Department, through the Western States Contract Alliance.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2012-42: A Resolution of the City Council of the City of Flagstaff, Arizona authorizing the City Manager to negotiate and execute those contracts and agreements necessary for the successful promotion, production and presentation of the 2013 Dew Downtown Flagstaff Snowboard and Ski Festival.
RECOMMENDED ACTION:
Read Resolution No. 2012-42 by title only.
Adopt Resolution No. 2012-42.
Adopt Resolution No. 2012-42.
B.
Consideration and Adoption of Resolution No. 2012-43: A resolution of the Mayor and Council of the City of Flagstaff, Arizona declaring for purposes of section 1.150.2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to Forest Health and Water Supply Protection and a Core Services Maintenance Facility.
RECOMMENDED ACTION:
Read Resolution No. 2012-43 by title only.
Adopt Resolution No. 2012-43.
Adopt Resolution No. 2012-43.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
13.
PUBLIC HEARING ITEMS
A.
Public Hearing and Possible Action: Consideration of Ordinance No. 2012-17 to amend the official zoning map for a site of approximately 9.02 acres at 2400 North Gemini Drive from Rural Residential (RR to Research & Development (R&D) (conditional).
RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
Council may consider the following:
Read Ordinance # 2012-017 for the first time by title only on December 18, 2012.
Read Ordinance # 2012-017 for the second time by title only, and adopt the ordinance on January 15, 2013.
Receive citizen input.
Close the public hearing.
Council may consider the following:
Read Ordinance # 2012-017 for the first time by title only on December 18, 2012.
Read Ordinance # 2012-017 for the second time by title only, and adopt the ordinance on January 15, 2013.
14.
REGULAR AGENDA
No items submitted
No items submitted
15.
DISCUSSION ITEMS
A.
Discussion Item: Amendment to Rules of Procedure to address how an item is placed on an agenda.
RECOMMENDED ACTION:
Provide direction to the City Manager.
B.
Discussion Item: Zoning Code Amendment Process
RECOMMENDED ACTION:
Determine the process for deciding which Policy items associated with the Zoning Code will be evaluated.
16.
PUBLIC PARTICIPATION
17.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
18.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ______________________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2012 ____________________________________ Elizabeth A. Burke, MMC, City Clerk |