FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY NOVEMBER 6, 2018 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
6.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Custodial Services
STAFF RECOMMENDED ACTION:
1) Approve two (2) Custodial Service Contracts to the following firms:
- Accurate Building Maintenance, LLC [Nine (9) facilities]
- Pinnacle Building Service [Nine (9) facilities]
- Pinnacle Building Service [Nine (9) facilities]
2) Provide the Purchasing Director the authority to add or delete facilities and/or services as necessary during the term of the agreement.
3) Authorize the City Manager to execute the necessary documents
3) Authorize the City Manager to execute the necessary documents
B.
Consideration and Approval of Contract: Consideration and approval of the Professional Services Contract for the continuation for the City of Flagstaff Employer Assisted Housing (COF-EAH) program, the administration for the new Community Homebuyer Assistance Program (CHAP), and to provide Homebuyer Counseling and Education as well as Eligibility Determination for all first time Flagstaff homebuyers, Contract No. 2019-03 between City of Flagstaff and Housing Solutions of Northern Arizona, Inc. (HSNA).
STAFF RECOMMENDED ACTION:
Approve contract with HSNA to continue the administration of the City of Flagstaff Employer Assisted Housing (COF-EAH) program available to all eligible City of Flagstaff employees and to administer the new Community Homebuyer Assistance Program (CHAP) available to Flagstaff citizens.
7.
ROUTINE ITEMS
A.
Consideration and Approval of Airport Master Plan
STAFF RECOMMENDED ACTION:
Council to approve the Airport Master Plan final draft.
B.
Consideration and Approval of Cooperative Contract: Airport Security Upgrades at the Flagstaff Airport.
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase contract for the purchase and installation of security equipment at the Flagstaff Airport from Enterprise Security, Inc. through a Maricopa County Cooperative Purchase Agreement, contract number 120745-S for a total dollar amount of $79,954; and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Adoption of Ordinance No. 2018-35: An ordinance amending the Flagstaff City Code, Chapter 1-14,
Personnel System, by amending the Employee Handbook of Regulations related to
General Definitions and
Residency Requirements and by adding
Use of City Vehicles; providing for repeal of conflicting ordinances; severability; and establishing an effective date
(Addendum 14 to Employee Handbook)
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2018-35 by title only for the final time
2) City Clerk reads Ordinance No. 2018-35 by title only (if approved above)
3) Adopt Ordinance No. 2018-35
2) City Clerk reads Ordinance No. 2018-35 by title only (if approved above)
3) Adopt Ordinance No. 2018-35
D.
Consideration and Adoption of Ordinance No. 2018-36: An ordinance amending the Employee Handbook of Regulations
Employment Categories and
Employee Advisory Committee; providing for penalties; repeal of conflicting ordinances; severability; and establishing an effective date.
(Addendum 15, relating to FMPO Executive Director)
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2018-36 by title only for the final time
2) City Clerk reads Ordinance No. 2018-36 by title only (if approved above)
3) Adopt Ordinance 2018-36
2) City Clerk reads Ordinance No. 2018-36 by title only (if approved above)
3) Adopt Ordinance 2018-36
E.
Consideration and Adoption of Ordinance No. 2018-20: A(n) ordinance amending Section 5-01-001-0001 of the Flagstaff City Code regarding fire protection services in County islands and other selected unincorporated property.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2018-20 by title only for the final time
2) City Clerk reads Ordinance No. 2018-20 by title only (if approved above)
3) Adopt Ordinance No. 2018-20
2) City Clerk reads Ordinance No. 2018-20 by title only (if approved above)
3) Adopt Ordinance No. 2018-20
F.
Consideration and Adoption of Ordinance No. 2018-38: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code by amending Title 9
Traffic Code
Section 9-01-001-0003
Stopping or Standing and Parking Restrictions, to modify parking violation fines, providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the November 6, 2018 Council Meeting:
1) Read Ordinance No. 2018-38 by title only for the first time
2) City Clerk reads Ordinance No. 2018-38 by title only (if approved above)
At the November 20, 2018 Council Meeting:
3) Read Ordinance No.2018-38 by title only for the final time
4) City Clerk reads Ordinance No. 2018-38 by title only (if approved above)
5) Adopt Ordinance No. 2018-38.
1) Read Ordinance No. 2018-38 by title only for the first time
2) City Clerk reads Ordinance No. 2018-38 by title only (if approved above)
At the November 20, 2018 Council Meeting:
3) Read Ordinance No.2018-38 by title only for the final time
4) City Clerk reads Ordinance No. 2018-38 by title only (if approved above)
5) Adopt Ordinance No. 2018-38.
G.
Consideration and Approval of Resolution No. 2018-51 and Intergovernmental Agreement: A resolution approving an Intergovernmental Agreement between Pinewood Fire District and the City of Flagstaff on behalf of the Flagstaff Fire Department to fund a Regional Training Coordinator and participate in regional training of emergency services personnel.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2018-51 by title only
2) City Clerk reads Resolution No. 2018-51 by title only (if approved above)
3) Adopt Resolution No. 2018-51
2) City Clerk reads Resolution No. 2018-51 by title only (if approved above)
3) Adopt Resolution No. 2018-51
H.
Consideration and Adoption of Resolution No. 2018-52: A resolution of the City Council of the City of Flagstaff, Arizona authorizing the settlement of the matter of
John Castaneda v. City of Flagstaff, et al., case No. CV2018-00006, currently pending in Coconino County Superior Court.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2018-52 by title only
2) City Clerk reads Resolution No. 2018-52 by title only (if approved above)
3) Adopt Resolution No. 2018-52
2) City Clerk reads Resolution No. 2018-52 by title only (if approved above)
3) Adopt Resolution No. 2018-52
8.
COUNCIL LIAISON REPORTS
9.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
10.
ADJOURNMENT
6:00 P.M. Meeting Canceled
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2018. __________________________________________ Stacy Saltzburg, MMC, City Clerk |