FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY NOVEMBER 20, 2018 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
6.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Heritage Preservation Commission.
STAFF RECOMMENDED ACTION:
Make one AT-LARGE appointment to a term expiring December 2020.
Make one PROFESSIONAL appointment to a term expiring December 2020.
Make one PROFESSIONAL appointment to a term expiring December 2020.
7.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Steven Hallum "Swift Travel Center," 3099 W. Shamrell Boulevard, Series 10 (beer and wine store), New License.
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
8.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Street Closure(s): New Year's Eve Safety Street Closure
STAFF RECOMMENDED ACTION:
Approve the street closure of Aspen Avenue (between San Francisco Street and Beaver Street) and Leroux Street (between Route 66 and Birch Avenue) on December 31, 2018, from 8:00 PM, to January 1, 2019 at 1:30 AM.
9.
ROUTINE ITEMS
A.
Consideration and Approval of Cooperative Purchasing Contract: Contract phased retirement program through cooperative purchasing agreement with Mohave Cooperative.
STAFF RECOMMENDED ACTION:
Approve the purchase from SmartworksPlus for an annual amount up to $800,000 plus applicable taxes.
B.
Consideration and Approval of Purchase Contract: Purchase of 7 Scott Self-Contained Breathing Apparatus (SCBA), 7 Scott Face Piece masks, and 14 Scott 45-min SCBA Bottles from Fisher Scientific Company, L.L.C.
STAFF RECOMMENDED ACTION:
1. Approve the contract with Fisher Scientific Company, L.L.C. in the amount of $51,313.49 with U.S. Department of Transportation, Federal Aviation Administration grant funds; and
2. Authorize the City Manager to execute the necessary documents.
2. Authorize the City Manager to execute the necessary documents.
C.
Consideration and Adoption of Ordinance No. 2018-38: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code by amending Title 9
Traffic Code
Section 9-01-001-0003
Stopping or Standing and Parking Restrictions, to modify parking violation fines, providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the November 20, 2018 Council Meeting:
1) Read Ordinance No. 2018-38 by title only for the final time
2) City Clerk reads Ordinance No. 2018-38 by title only (if approved above)
3) Adopt Ordinance No. 2018-38.
1) Read Ordinance No. 2018-38 by title only for the final time
2) City Clerk reads Ordinance No. 2018-38 by title only (if approved above)
3) Adopt Ordinance No. 2018-38.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
10.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
11.
PLEDGE OF ALLEGIANCE
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Consideration and Adoption of Ordinance No. 2018-40: An ordinance of the Mayor and Council of the City of Flagstaff, Arizona amending the Flagstaff City Code, Title 12, Floodplains, Chapter 12-02, Stormwater Management Utility, by amending the Schedule of Stormwater Management Utility Service Charges and Fees; providing for repeal of conflicting ordinances, severability, penalties, and establishing an effective date.
(Changes in stormwater fees)
STAFF RECOMMENDED ACTION:
At the November 20, 2018, Council Meeting:
1) Open Public Hearing
2) Close Public Hearing
3) Read Ordinance No. 2018-40 by title only for the first time
4) City Clerk reads Ordinance No. 2018-40 by title only (if approved above)
At the December 4, 2018, Council Meeting:
5) Read Ordinance No. 2018-40 by title only for the final time
6) City Clerk reads Ordinance No. 2018-40 by title only (if approved above)
7) Adopt Ordinance No. 2018-40
1) Open Public Hearing
2) Close Public Hearing
3) Read Ordinance No. 2018-40 by title only for the first time
4) City Clerk reads Ordinance No. 2018-40 by title only (if approved above)
At the December 4, 2018, Council Meeting:
5) Read Ordinance No. 2018-40 by title only for the final time
6) City Clerk reads Ordinance No. 2018-40 by title only (if approved above)
7) Adopt Ordinance No. 2018-40
15.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2018-56: A resolution adopting the Climate Action and Adaptation Plan.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2018-56 by title only
2) City Clerk reads Resolution No. 2018-56 by title only (if approved above)
3) Adopt Resolution No. 2018-56
2) City Clerk reads Resolution No. 2018-56 by title only (if approved above)
3) Adopt Resolution No. 2018-56
B.
Consideration and Adoption of Resolution No. 2018-54: A resolution of the Flagstaff City Council authorizing an Intergovernmental Agreement with the Arizona Department of Transportation for Construction of the Fourth Street /I-40 Bridge Replacement Project.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2018-54 by title only
2) City Clerk reads Resolution No. 2018-54 by title only (if approved above)
3) Adopt Resolution No. 2018-54
2) City Clerk reads Resolution No. 2018-54 by title only (if approved above)
3) Adopt Resolution No. 2018-54
C.
Consideration and Adoption of Resolution No. 2018-43 and Ordinance No. 2018-32: An ordinance and resolution amending the Flagstaff City Code, Title 7,
Health and Sanitation, and Title 12,
Floodplains, to adopt an Enforcement Response Plan related to enforcement of water, pretreatment, wastewater, and stormwater regulations, including administrative fines and/or penalties for violations
STAFF RECOMMENDED ACTION:
At the November 20, 2018 Council Meeting:
1) Read Resolution No. 2018-43 by title only
2) Read Ordinance No. 2018-32 by title only for the first time
3) City Clerk reads Ordinance No. 2018-32 by title only (if approved above)
At the December 4, 2018 Council Meeting:
4) Adopt Resolution No. 2018-43
5) Read Ordinance No. 2018-32 by title only for the final time
6) City Clerk reads Ordinance No. 2018-32 by title only (if approved above)
7) Adopt Ordinance 2018-32
1) Read Resolution No. 2018-43 by title only
2) Read Ordinance No. 2018-32 by title only for the first time
3) City Clerk reads Ordinance No. 2018-32 by title only (if approved above)
At the December 4, 2018 Council Meeting:
4) Adopt Resolution No. 2018-43
5) Read Ordinance No. 2018-32 by title only for the final time
6) City Clerk reads Ordinance No. 2018-32 by title only (if approved above)
7) Adopt Ordinance 2018-32
D.
Consideration and Adoption of Resolution No. 2018-55 and Ordinance No. 2018-41: An ordinance and resolution amending the Flagstaff City Code, Chapter 1-14,
Personnel System, by adopting Addendum 16 to the Employee Handbook of Regulations to add
Drug and Alcohol-Free Workplace and
Employee Alcohol and Controlled Substance Testing Policy.
STAFF RECOMMENDED ACTION:
At the November 20, 2018 Council Meeting:
1) Read Resolution No. 2018-55 by title only
2) Read Ordinance No. 2018-41 by title only for the first time
3) City Clerk reads Ordinance No. 2018-41 by title only (if approved above)
At the December 4, 2018 Council Meeting:
4) Adopt Resolution No. 2018-55
5) Read Ordinance No. 2018-41 by title only for the final time
6) City Clerk reads Ordinance No. 2018-41 by title only (if approved above)
7) Adopt Ordinance No. 2018-41
1) Read Resolution No. 2018-55 by title only
2) Read Ordinance No. 2018-41 by title only for the first time
3) City Clerk reads Ordinance No. 2018-41 by title only (if approved above)
At the December 4, 2018 Council Meeting:
4) Adopt Resolution No. 2018-55
5) Read Ordinance No. 2018-41 by title only for the final time
6) City Clerk reads Ordinance No. 2018-41 by title only (if approved above)
7) Adopt Ordinance No. 2018-41
16.
DISCUSSION ITEMS
A.
Discussion: Sound level regulations at special events.
17.
COUNCIL LIAISON REPORTS
18.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion about a sound demonstration in Wheeler Park.
B.
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion about the condemnation of property in the general area of 703 Blackbird Roost for affordable housing
C.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a discussion about Keep Families Free and Together.
19.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
20.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2018. __________________________________________ Stacy Saltzburg, MMC, City Clerk |