FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY APRIL 16, 2019 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session of February 26, 2019.
STAFF RECOMMENDED ACTION:
Review and approve the minutes of the City Council Work Session of February 26, 2019.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Recognition of Flagstaff Northstars Hockey team
B.
Recognition of NJBLA Warriors
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Parks and Recreation Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring August 2021.
Consideration of an appointment to a recently resigned seat for a term expiring August 2021.
Consideration of an appointment to a recently resigned seat for a term expiring August 2021.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Stephen Buysse, "Famous Pizza", 104 E. Route 66, Series 07 (Beer and Wine Bar), New License.
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: To purchase two (2) 2020 Ford Police Interceptor Utility Hybrid vehicles, in the amount of $79,819.96 from Babbitt Ford Lincoln Mercury. It should be noted the aforementioned total includes the local Transaction Privilege Tax (2.051%) and the actual cost to the City will be $78,215.75.
STAFF RECOMMENDED ACTION:
- Approve the contract award to Babbitt Ford for the purchase of two (2) 2020 Ford Police Interceptor Utility Hybrid vehicles at a total of $79,819.96 (includes all applicable taxes and fees).
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Purchase through an Invitation For Bids Process (IFB): Purchase of one (1) 2019 Chevrolet Bolt EV from Courtesy Chevrolet this fiscal year in the amount of $36,954.23. Potentially purchase two (2) more Chevrolet Bolt EV's in fiscal year 2020 for a total cost of $110,862.69.
STAFF RECOMMENDED ACTION:
- Approve the purchase of 1 (one) 2019 Chevrolet Bolt EV from Courtesy Chevrolet in the amount of $36,954.23 in fiscal year 2019, and if approved during the budget process, purchase up to 2 (two) more Chevrolet Bolt vehicles at the same amount in fiscal year 2020.
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Purchase through a Cooperative Purchase Contract: The purchase of two (2) 2019 Chevrolet Silverado 2500 Pickup Trucks from Courtesy Chevrolet in the amount of $72,790.50.
STAFF RECOMMENDED ACTION:
- Approve the equipment purchase of two (2) 2019 Chevrolet Silverado 2500 Crew cab 4x4 LWB Pickup trucks from Courtesy Chevrolet in the amount of $36,395.25 per unit for a total cost of $72,790.50 through Cooperative Purchase Contract #ADOSP017-166120 with the Arizona Department of Administration, State Procurement Office; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Cooperative Contract: Purchase of one (1) Commercial Front Load Refuse Truck and one (1) Residential Side Load Refuse Truck from Rush Truck Center Arizona through the Houston-Galveston Area Council Cooperative Purchase Agreement, Contract No. RH08-18.
STAFF RECOMMENDED ACTION:
- Approve the purchase of one (1) Commercial Front Load Refuse Truck in the amount of $278,839.67 each and one (1) Residential Side Load Refuse Truck in the amount of $301,229.85 for a total purchase amount of $580,069.52 from Rush Truck Center Arizona through the Houston-Galveston Area Council Cooperative Purchase Agreement, Contract No. RH-08-18.
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Cooperative Contract: Purchase Itron 500W RIVA ERT( Encoder Receiver Transmitters) from Ferguson Water Works through a cooperative purchase contract in the amount not to exceed $300,000.
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase contract with Ferguson Water Works through the State of Arizona contract ADSP014-074995 to purchase Itron 500W RIVA ERTs not to exceed $300,000; and
- Authorize the City Manager to execute the necessary documents
F.
Consideration and Approval of Cooperative Contract: For water meter exchange out and repair services for the
Water Meter Replacement Program with Water Metering Services, Inc. through a cooperative purchase contract with the City of Tempe, AZ for a sum not to exceed $250,000 per fiscal year.
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase contract with Metering Services, Inc. for water meter exchange out and repair services for the Water Meter Replacement Program through the City of Tempe Contract No. WUD14-I51-01 in a sum not to exceed $250,000 per fiscal year; and
- Authorize the City Manager to execute the necessary documents
G.
Consideration and Approval of Proprietary Purchase: Purchase of Saf-T-Chlor dry sodium chlorite and drums from CDG Environmental, LLC.
STAFF RECOMMENDED ACTION:
Approve the proprietary purchase of Saf-T-Chlor dry sodium chlorite and drums from CDG Environmental, LLC in the amount not to exceed $100,000 (One hundred thousand dollars) annually.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2019-03: A resolution of the City Council of the City of Flagstaff, Arizona amending the Procurement Code Manual, Article 25, Change Orders, Sections 25.1 Change Order Process, Section 25.2 Change Order Conditions, and Section 25.3 Change Order Membership and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-03 by title only
2) City Clerk reads Resolution No. 2019-03 by title only (if approved above)
3) Adopt Resolution No. 2019-03
2) City Clerk reads Resolution No. 2019-03 by title only (if approved above)
3) Adopt Resolution No. 2019-03
B.
Consideration and Adoption of Resolution No. 2019-14: A resolution approving the City of Flagstaff 2019/2020 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD).
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-14 by title only
2) City Clerk reads Resolution No. 2019-14 by title only (if approved above)
3) Adopt Resolution No. 2019-14
2) City Clerk reads Resolution No. 2019-14 by title only (if approved above)
3) Adopt Resolution No. 2019-14
C.
Consideration and Adoption of Ordinance No. 2019-03: An ordinance of the Flagstaff City Council ratifying the grant and reservation of easements; and formally accepting dedications and donations of easements and real property interests; delegating authority; and establishing an effective date.
(approving receipt/transfer of easements and real property interests)
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2019-03 by title only for the final time
2) City Clerk reads Ordinance No. 2019-03 by title only (if approved above)
3) Adopt Ordinance No. 2019-03
2) City Clerk reads Ordinance No. 2019-03 by title only (if approved above)
3) Adopt Ordinance No. 2019-03
D.
Consideration and Adoption of Ordinance No. 2019-04: An ordinance of the Flagstaff City Council authorizing real property to be dedicated as right-of-way, delegating authority, and establishing a effective date.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2019-04 by title only for the final time
2) City Clerk reads Ordinance No. 2019-04 by title only (if approved above)
3) Adopt Ordinance No. 2019-04
* Staff has updated Exhibit A to remove parcels 100-22-024, 100-22-025, 100-22-026, 104-02-119, and 106-01-009A from the dedication, for further review. All but one of the parcels are adjacent to ADOT right-of-way, and staff would like to work with ADOT to determine if the should be combined with ADOT right-of-way. Staff will return to Council for further action. Staff requests that the Ordinance No. 2019-04 be approved with the updated Exhibit A.
2) City Clerk reads Ordinance No. 2019-04 by title only (if approved above)
3) Adopt Ordinance No. 2019-04
* Staff has updated Exhibit A to remove parcels 100-22-024, 100-22-025, 100-22-026, 104-02-119, and 106-01-009A from the dedication, for further review. All but one of the parcels are adjacent to ADOT right-of-way, and staff would like to work with ADOT to determine if the should be combined with ADOT right-of-way. Staff will return to Council for further action. Staff requests that the Ordinance No. 2019-04 be approved with the updated Exhibit A.
E.
Consideration and Approval of Contract: Exclusivity Agreement between the City of Flagstaff and NextEra Energy Resources Development, LLC.
STAFF RECOMMENDED ACTION:
Approve the Exclusivity Agreement in order to advance the City's goal to transition the municipal organization to be 100% reliant on renewable energy.
F.
Consideration and Approval of Contract: Lease Agreement with American Airlines
STAFF RECOMMENDED ACTION:
Approve Lease Agreement with American Airlines
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
12.
PLEDGE OF ALLEGIANCE
13.
PUBLIC PARTICIPATION
14.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
15.
PUBLIC HEARING ITEMS
A.
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2019-07: An ordinance of the City Council of the City of Flagstaff, amending the McMillan Mesa Village Specific Plan development options for designated Development Area E1 for the purposes of developing a congregate care facility.
(McMillan Mesa Specific Plan Amendment requests for property located at 1831 N Jasper Drive)
STAFF RECOMMENDED ACTION:
At the April 16, 2019 Council Meeting:
1) Hold the Public Hearing
2) Read Ordinance No. 2019-07 by title only for the first time
3) City Clerk reads Ordinance No. 2019-07 by title only (if approved above)
At the May 7, 2019 Council Meeting:
4) Read Ordinance No. 2019-07 by title only for the final time
5) City Clerk reads Ordinance No. 2019-07 by title only (if approved above)
6) Adopt Ordinance No. 2019-07
1) Hold the Public Hearing
2) Read Ordinance No. 2019-07 by title only for the first time
3) City Clerk reads Ordinance No. 2019-07 by title only (if approved above)
At the May 7, 2019 Council Meeting:
4) Read Ordinance No. 2019-07 by title only for the final time
5) City Clerk reads Ordinance No. 2019-07 by title only (if approved above)
6) Adopt Ordinance No. 2019-07
B.
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2019-09: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 3.34 acres of real property located at 1831 N Jasper Drive on parcel number 101-46-012A from Research and Development ("RD") to Community Commercial ("CC") for the purposes of developing a congregate care facility.
(Buron Inc. Zoning Map Amendment requests for property located at 1831 N Jasper Drive)
STAFF RECOMMENDED ACTION:
At the April 16, 2019 Council Meeting:
1) Hold the Public Hearing
2) Read Ordinance No. 2019-09 by title only for the first time
3) City Clerk reads Ordinance No. 2019-09 by title only (if approved above)
At the May 7, 2019 Council Meeting:
4) Read Ordinance No. 2019-09 by title only for the final time
5) City Clerk reads Ordinance No. 2019-09 by title only (if approved above)
6) Adopt Ordinance No. 2019-09
1) Hold the Public Hearing
2) Read Ordinance No. 2019-09 by title only for the first time
3) City Clerk reads Ordinance No. 2019-09 by title only (if approved above)
At the May 7, 2019 Council Meeting:
4) Read Ordinance No. 2019-09 by title only for the final time
5) City Clerk reads Ordinance No. 2019-09 by title only (if approved above)
6) Adopt Ordinance No. 2019-09
16.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2019-15: Adoption of Coconino Joint Land Use Study
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-15 by title only
2) City Clerk reads Resolution No. 2019-15 by title only (if approved above)
3) Adopt Resolution No. 2019-15
2) City Clerk reads Resolution No. 2019-15 by title only (if approved above)
3) Adopt Resolution No. 2019-15
B.
Consideration of Audited Financial Reports: Year ending June 30, 2018
STAFF RECOMMENDED ACTION:
Approve the FY 2018 Comprehensive Annual Financial Report and the FY 2018 Single Audit Report
C.
Consideration and Adoption of Ordinance No. 2019-06: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for the sale and execution and delivery pursuant to a Series 2019 Utility System Revenue Trust Agreement of utility system revenue obligations, in one or more series evidencing proportionate interests of the owners thereof in installment payments of the purchase price to be paid by the City of Flagstaff, Arizona, pursuant to a Series 2019 Utility System Revenue Purchase Agreement to finance costs of certain improvements to the water and sewer utility system of the City; (2) authorizing the completion, execution and delivery with respect thereto of agreements necessary or appropriate as part of financing the costs of such improvements and paying related financing costs; (3) delegating to the Mayor, the City Manager, and the Management Services Director certain authority with respect to the purposes hereof; (4) authorizing the Management Services Director to expend all necessary funds therefor and (5) authorizing the Management Services Director or his designees to take all other actions necessary to the consummation of the transaction contemplated by this ordinance and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the April 16, 2019 Council Meeting:
1) Read Ordinance No. 2019-06 by title only for the first time
2) City Clerk reads Ordinance No. 2019-06 by title only (if approved above)
At the May 7, 2019 Council Meeting:
3) Read Ordinance No. 2019-06 by title only for the final time
4) City Clerk reads Ordinance No. 2019-06 by title only (if approved above)
5) Adopt Ordinance No. 2019-06
1) Read Ordinance No. 2019-06 by title only for the first time
2) City Clerk reads Ordinance No. 2019-06 by title only (if approved above)
At the May 7, 2019 Council Meeting:
3) Read Ordinance No. 2019-06 by title only for the final time
4) City Clerk reads Ordinance No. 2019-06 by title only (if approved above)
5) Adopt Ordinance No. 2019-06
17.
DISCUSSION ITEMS
A.
Discussion/Direction: Current Issues Before Arizona Legislature and Federal Issues.
18.
COUNCIL LIAISON REPORTS
19.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.
): A request by Councilmember Odegaard to place on a future agenda a discussion about ways that the City and a developer could leverage something to create a public art space.
B.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Whelan to place on a future agenda a discussion about developing a plan and recommendations for zoning for the upcoming work in the Fourth Street, Lone Tree, and I-40 corridors.
20.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
21.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2019. __________________________________________ Stacy Saltzburg, MMC, City Clerk |