FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY MAY 7, 2019 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Combined Special Meeting/Work Session of June 26, 2018; Regular Meeting of August 21, 2018; Combined Special Meeting/Work Session of August 28, 2018; and Regular Meeting of September 4, 2018.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Building Safety Month
B.
Proclamation: Economic Development Week
C.
Proclamation: Mental Health and Wellbeing Month
7.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Justin Evans, "Hops on Birch," 22 E. Birch Avenue, Series 07 (Beer and Wine Bar), Owner Transfer.
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
8.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2019-06: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for the sale and execution and delivery pursuant to a Series 2019 Utility System Revenue Trust Agreement of utility system revenue obligations, in one or more series evidencing proportionate interests of the owners thereof in installment payments of the purchase price to be paid by the City of Flagstaff, Arizona, pursuant to a Series 2019 Utility System Revenue Purchase Agreement to finance costs of certain improvements to the water and sewer utility system of the City; (2) authorizing the completion, execution and delivery with respect thereto of agreements necessary or appropriate as part of financing the costs of such improvements and paying related financing costs; (3) delegating to the Mayor, the City Manager, and the Management Services Director certain authority with respect to the purposes hereof; (4) authorizing the Management Services Director to expend all necessary funds therefor and (5) authorizing the Management Services Director or his designees to take all other actions necessary to the consummation of the transaction contemplated by this ordinance and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2019-06 by title only for the final time
2) City Clerk reads Ordinance No. 2019-06 by title only (if approved above)
3) Adopt Ordinance No. 2019-06
2) City Clerk reads Ordinance No. 2019-06 by title only (if approved above)
3) Adopt Ordinance No. 2019-06
B.
Consideration and Possible Adoption of Ordinance No. 2019-07: An ordinance of the City Council of the City of Flagstaff, amending the McMillan Mesa Village Specific Plan development options for designated Development Area E1 for the purposes of developing a congregate care facility.
(McMillan Mesa Specific Plan Amendment requests for property located at 1831 N Jasper Drive)
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2019-07 by title only for the final time
2) City Clerk reads Ordinance No. 2019-07 by title only (if approved above)
3) Adopt Ordinance No. 2019-07
2) City Clerk reads Ordinance No. 2019-07 by title only (if approved above)
3) Adopt Ordinance No. 2019-07
C.
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2019-09: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 3.34 acres of real property located at 1831 N Jasper Drive on parcel number 101-46-012A from Research and Development ("RD") to Community Commercial ("CC") for the purposes of developing a congregate care facility.
(Buron Inc. Zoning Map Amendment requests for property located at 1831 N Jasper Drive)
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2019-09 by title only for the final time
2) City Clerk reads Ordinance No. 2019-09 by title only (if approved above)
3) Adopt Ordinance No. 2019-09
2) City Clerk reads Ordinance No. 2019-09 by title only (if approved above)
3) Adopt Ordinance No. 2019-09
D.
Consideration and Approval of Engineering Professional Services Contract: Coconino Estates Improvements Phase 1 Project.
STAFF RECOMMENDED ACTION:
- Approve the Engineering Professional Services Contract to Peak Engineering, Inc. of Flagstaff, Arizona in an amount not to exceed $696,268.00, which includes a $48,577.00 Owner's Contingency (7.5% of the contract amount). The contract period is 925 calendar days; and
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of CMAR Design Phase Services Contract: Coconino Estates Improvements Phase 1 Project
STAFF RECOMMENDED ACTION:
- Approve the Construction Manager At Risk (CMAR) Design Phase Services Contract to Eagle Mountain Construction, Inc. of Flagstaff, Arizona in an amount not to exceed $203,579.00, which includes an $18,507.00 Owner's Contingency (10% of the contract amount excluding the Owner's Contingency). The contract period is 470 calendar days.
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Approval of Contract: Annual Street Maintenance and Overlay Program 2019
STAFF RECOMMENDED ACTION:
- Approve the Street Maintenance Overlay Program 2019 and execute a Construction Manager at Risk (CMAR) Contract with C and E Paving & Grading, LLC for a Guaranteed Maximum Price (GMP) of $4,638,224.43.
- Authorize the City Manager to execute the necessary documents.
G.
Consideration and Approval of Preliminary Plat Request by Capital Equity Investments, LLC, for Preliminary Plat approval for Flagstaff Lofts Condominiums, a condominium subdivision consisting of six (6) residential units and one (1) commercial unit, on a .37-acre site located at 602 W. Coconino Avenue in the HR, High Density Residential Zone.
STAFF RECOMMENDED ACTION:
The Planning and Zoning Commission recommends (4-0 vote on 4/10/19) the City Council approve the Preliminary Plat.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
9.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
10.
PLEDGE OF ALLEGIANCE
11.
PUBLIC PARTICIPATION
12.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
13.
REGULAR AGENDA
A.
Consideration and Adoption of Ordinance No. 2019-10: An ordinance amending the Employee Handbook of regulations relating to General Definitions, Grievance Procedures, Employee Advisory Committee, Performance Evaluation System, Purchase Day Program, and Use of City Vehicles.
STAFF RECOMMENDED ACTION:
At the May 7, 2019 Council Meeting:
1) Read Ordinance No. 2019-10 by title only for the first time
2) City Clerk reads Ordinance No. 2019-10 by title only (if approved above)
At the May 21, 2019 Council Meeting:
3) Read Ordinance No. 2019-10 by title only for the final time
4) City Clerk reads Ordinance No. 2019-10 by title only (if approved above)
5) Adopt Ordinance No. 2019-10
1) Read Ordinance No. 2019-10 by title only for the first time
2) City Clerk reads Ordinance No. 2019-10 by title only (if approved above)
At the May 21, 2019 Council Meeting:
3) Read Ordinance No. 2019-10 by title only for the final time
4) City Clerk reads Ordinance No. 2019-10 by title only (if approved above)
5) Adopt Ordinance No. 2019-10
B.
Consideration and Possible Adoption of Resolution No 2019-17: A resolution authorizing the execution of an Amendment to the McMillan Mesa Village Development Agreement between MMV Devco, LLC, and the City of Flagstaff related to the development of the McMillan Mesa Village subdivision.
(McMillan Mesa Village Amendment to Development Agreement)
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-17 by title only
2) City Cleark reads Resolution No. 2019-17 by title only (if approved)
3) Adopt Resolution No. 2019-17
2) City Cleark reads Resolution No. 2019-17 by title only (if approved)
3) Adopt Resolution No. 2019-17
C.
City Council Site Plan Approval: Staff is requesting City Council's approval of the three Interdepartmental Staff (IDS) approved Site Plan submittals for the Scattered Site Affordable Housing parcels, as required in the Purchase Agreement and as conditioned as part of the two Concept Zoning Map Amendments.
STAFF RECOMMENDED ACTION:
Staff recommends that Council approve the three Site Plan submittals for 1700 East Sixth Avenue, 3050 North West Street, and 303 South Lone Tree Road. (Vicinity maps attached)
14.
DISCUSSION ITEMS
A.
Northern Arizona Intergovernmental Public Transportation Authority's (NAIPTA) Update On Its Downtown Connection Center Project (DCC)
B.
Discussion/Direction: Current Issues Before Arizona Legislature and Federal Issues.
15.
COUNCIL LIAISON REPORTS
16.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.
): A request by Mayor Evans to place on a future agenda a discussion about the correlation between sales tax dollars on a non-local purchase in Flagstaff and quantifying what those dollars specifically could fund.
B.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Whelan to place on a future agenda a discussion about a plastic sled ordinance to stop the sale of plastic sleds or to attach a tariff to the sale of plastic sleds to pay for cleanup
17.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
18.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2019. __________________________________________ Stacy Saltzburg, MMC, City Clerk |