FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY MAY 21, 2019 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Board of Adjustment.
STAFF RECOMMENDED ACTION:
Make two appointments to terms expiring May 2021.
Make one appointment to a term expiring May 2022.
Make one appointment to a term expiring May 2022.
6.
ROUTINE ITEMS
A.
Consideration and Approval of Contract:City Court Facility Project - Award of Amendment #2 to the Design-Build Services Agreement 2018-63. This amendment contains the Guaranteed Maximum Price (GMP) #2 agreement for completion of construction.
STAFF RECOMMENDED ACTION:
- Award the Design-Build Services Amendment GMP #2 to Kinney Construction Services, Inc. of Flagstaff Arizona in an amount not to exceed $15,557,094 with a 329 calendar-day contract period; and
- Authorize the City Manager to execute the necessary documents
B.
Consideration and Approval of Contract: Annual Street Maintenance
Chip Seal Program 2019
STAFF RECOMMENDED ACTION:
- Approve the Annual Street Maintenance Chip Seal Program 2019 and execute a Construction Manager at Risk (CMAR) Contract with C and E Paving & Grading, LLC for a Guaranteed Maximum Price (GMP) of $2,033,450.55; and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Adoption of Ordinance No. 2019-10: An ordinance amending the Employee Handbook of regulations relating to General Definitions, Grievance Procedures, Employee Advisory Committee, Performance Evaluation System, Purchase Day Program, and Use of City Vehicles.
STAFF RECOMMENDED ACTION:
- Read Ordinance No. 2019-10 by title only for the final time
- City Clerk reads Ordinance No. 2019-10 by title only (if approved above)
- Adopt Ordinance No. 2019-10
D.
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with The Public Restroom Company for the Buffalo Park restrooms.
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase contract in the amount of $202,506.00 with The Public Restroom Company to purchase and install a turnkey restroom at Buffalo Park through the BuyBoard Cooperative Purchasing Agreement 2019-115, and
- Authorize the City Manager to execute the necessary documents
E.
Consideration and Approval of Contract: Sole Source License and Hosting Agreement with Resource Exploration, LLC in the amount not to exceed $165,000 for consulting and software service for the implementation of Priority Based Budgeting.
STAFF RECOMMENDED ACTION:
- Approve the Sole Source License and Hosting Agreement with Resource Exploration, LLC for Priority Based Budgeting for an amount not to exceed $165,000.00; and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Approval of a Contract: Material Testing Professional Services
STAFF RECOMMENDED ACTION:
- Approve the Professional Services Contract with ATL, Inc. dba CMT Engineering Laboratories for an estimated annual amount of $220,500.00; and
- Authorize the City Manager to execute the necessary documents
G.
Amendment to Contract No. 2019-03: Amend Contract 2019-03 between the City of Flagstaff and Housing Solutions of Northern Arizona for the City of Flagstaff Employer Assisted Housing (COF-EAH) program to clarify employee eligibility criteria.
STAFF RECOMMENDED ACTION:
Approve the recommended contract amendment to clarify employee eligibility criteria for the City of Flagstaff Employer Assisted Housing (COF-EAH) program
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
7.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
8.
PLEDGE OF ALLEGIANCE
9.
PUBLIC PARTICIPATION
10.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
11.
PUBLIC HEARING ITEMS
A.
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2019-014: Canyon del Rio Investors, LLC requests a Concept Zoning Map Amendment of approximately 83.88 acres at 3200 East Butler Avenue from the RD, Research and Development Zone, to MR, Medium Density Residential Zone (27.9 acres), HR, High Density Residential Zone (30.0 acres), and HC, Highway Commercial Zone (25.9 acres). The area proposed for the Concept Zoning Map Amendment is a portion of a 262-acre development known as Canyon del Rio. (Canyon del Rio Investors, LLC Concept Zoning Map Amendment request for property located at 3200 East Butler Avenue.)
STAFF RECOMMENDED ACTION:
At the May 21, 2019 Council Meeting:
1) Hold the Public Hearing
2) Read Ordinance No. 2019-14 by title only for the first time
3) City Clerk reads Ordinance No. 2019-14 by title only (if approved above)
At the June 4, 2019 Council Meeting:
4) Read Ordinance No. 2019-14 by title only for the final time
5) City Clerk reads Ordinance No. 2019-14 by title only (if approved above)
6) Adopt Ordinance No. 2019-14
1) Hold the Public Hearing
2) Read Ordinance No. 2019-14 by title only for the first time
3) City Clerk reads Ordinance No. 2019-14 by title only (if approved above)
At the June 4, 2019 Council Meeting:
4) Read Ordinance No. 2019-14 by title only for the final time
5) City Clerk reads Ordinance No. 2019-14 by title only (if approved above)
6) Adopt Ordinance No. 2019-14
12.
REGULAR AGENDA
A.
Consideration and Approval of Contract: Consideration and approval of the Professional Services Contract for the Mobile Home Assistance for Displaced Residents Program, Contract No. 2019-62 between City of Flagstaff and Flagstaff Shelter Services (FSS).
STAFF RECOMMENDED ACTION:
Approve the contract with Flagstaff Shelter Services for the administration of the Mobile Home Assistance for Displaced Residents Program.
13.
DISCUSSION ITEMS
A.
Discussion/Direction: Current Issues Before Arizona Legislature and Federal Issues.
14.
COUNCIL LIAISON REPORTS
15.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.
): A request by Councilmember Whelan to place on a future agenda a discussion about a committee of two councilmembers and staff to look at the I-40 corridor lands and Red Gap Ranch for economic development and give direction for our economic development and land use.
STAFF RECOMMENDED ACTION:
Council direction.
B.
Future Agenda Item Request (F.A.I.R.
): A request by Councilmember Odegaard to place on a future agenda a discussion on how the city can add more residential units within the single-family residential zoning parcels.
STAFF RECOMMENDED ACTION:
Council direction.
16.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
17.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2019. __________________________________________ Stacy Saltzburg, MMC, City Clerk |