FINAL AGENDA
A M E N D E D
A M E N D E D
| REGULAR COUNCIL MEETING TUESDAY AUGUST 27, 2019 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Budget Retreat of February 12, 2018; Budget Retreat of April 24, 2018; Regular Meeting of October 16, 2018; Special Work Session/Joint Meeting of October 23, 2018; Regular Meeting of November 6, 2018; Regular Meeting of November 20, 2018; Special Meeting of November 26, 2018; Joint Work Session of December 3, 2018; Regular Meeting of December 4, 2018; Work Session of December 11, 2018; Work Session of March 12, 2019; Joint Work Session of April 1, 2019; and Special Meeting (Executive Session) of May 21, 2019.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: 4-H Youth in Coconino County
6.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Water Commission
STAFF RECOMMENDED ACTION:
Make three appointments to terms expiring December 2021.
B.
Consideration of Appointments: Open Spaces Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring April 2020.
Make two appointments to terms expiring April 2022.
Make two appointments to terms expiring April 2022.
C.
Consideration of Appointments: Planning and Zoning Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring December 2020.
Make one appointment to a term expiring December 2021.
Make one appointment to a term expiring December 2021.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Jin Young Lee "Kokiyo," 116 S. San Francisco Street, Series 12 (restaurant), New License.
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Ratification of Payment: Purchase of restoration services from Superior Restoration for emergency services provided to the City's building located at 11 West Cherry Avenue.
STAFF RECOMMENDED ACTION:
Ratify payment to Superior Restoration for emergency services provided to the City's building located at 11 West Cherry Avenue in the amount of $61,680.92.
B.
Consideration and Approval of Separation Agreement: for City Manager, Barbara Goodrich.
STAFF RECOMMENDED ACTION:
Approve separation agreement for City Manager, Barbara Goodrich, effective August 26, 2019.
10.
ROUTINE ITEMS
A.
Consideration and approval of Grant Agreement: To the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $283,494.00 for the Northern Arizona Street Crimes Task Force (METRO unit).
STAFF RECOMMENDED ACTION:
Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $283,494.00 for FY2020.
B.
STAFF RECOMMENDED ACTION:
MOVED TO SEPTEMBER 17TH COUNCIL MEETING
C.
Consideration and Approval of a Contract: With Gotcha Mobility, LLC ("Gotcha") for Bike Share Systems.
STAFF RECOMMENDED ACTION:
Approve award of contract with Gotcha, a bike share system company, to provide an innovative and cost-effective bike share system that will advance multi-modal transportation options for Flagstaff and Northern Arizona University.
D.
Consideration and Approval of Final Plat Request by 66th and Fourth, LLC, for Final Plat approval for The Trax - Phase 2, a commercial subdivision consisting of 4 lots and 3 tracts on approximately 8.74 acres, located at 2511 East Route 66 in the HC, Highway Commercial Zone.
(Subdivision of 8.74 acres into 4 lots located at 2511 E. Route 66)
STAFF RECOMMENDED ACTION:
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that the documents are ready for recording.
E.
Consideration and Approval of Final Preliminary Plat:
Request from TLC PC Golf, LLC, for Preliminary Plat approval for Club Cabin Condominiums at the Estates at Pine Canyon Unit 1.
STAFF RECOMMENDED ACTION:
The Planning and Zoning Commission recommends (4-0 vote) the City Council approve the Preliminary Plat.
F.
Consideration and Approval of Contract: APS Level 2 Electric Vehicle Charging Pilot Agreement # 231283.
STAFF RECOMMENDED ACTION:
Approve APS Level 2 Electric Vehicle Charging Pilot Agreement # 231283.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
12.
PLEDGE OF ALLEGIANCE
13.
PUBLIC PARTICIPATION
14.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
15.
PUBLIC HEARING ITEMS
A.
Consideration and Adoption of Ordinance No. 2019-27:Direct to Ordinance Zoning Map Amendment, by Miramonte Arizona, LLC, for Ponderosa Parkway of approximately 11.97 acres located at 1650 East Ponderosa Parkway from the Rural Residential (RR) zone to the High Density Residential (HR) zone. The development site is located within the Resource Protection Overlay (RPO).
STAFF RECOMMENDED ACTION:
Staff recommends the City Council, in accordance with the findings presented by staff, approve the requested Direct to Ordinance Zoning Map Amendment for Ponderosa Parkway, LLC (PZ-17-00227-03) and take the following action:
At the August 27, 2019 Council Meeting:
At the August 27, 2019 Council Meeting:
1) Hold the Public Hearing
2) Read Ordinance No. 2019-27 by title only for the first time
3) City Clerk reads Ordinance No. 2019-27 by title only (if approved above)
At the September 3, 2019 Council Meeting:
At the September 3, 2019 Council Meeting:
1) Read Ordinance No. 2019-27 by title only for the final time
2) City Clerk reads Ordinance No. 2019-27 by title only (if approved above)
3) Adopt Ordinance No. 2019-27
16.
REGULAR AGENDA
A.
Consideration and Adoption of Ordinance No. 2019-26: An ordinance of the City Council of the City of Flagstaff, authorizing the acquisition of real property and/or easements for the Switzer Canyon Water Transmission Main Project - Phases IV & V; providing for delegation of authority, subsequent council approvals, severability, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the August 27, 2019 Council Meeting:
1) Read Ordinance No. 2019-26 by title only for the first time
2) City Clerk reads Ordinance No. 2019-26 by title only (if approved above)
At the September 17, 2019 Council Meeting:
3) Read Ordinance No. 2019-26 by title only for the final time
4) City Clerk reads Ordinance No. 2019-26 by title only (if approved above)
5) Adopt Ordinance No. 2019-26
1) Read Ordinance No. 2019-26 by title only for the first time
2) City Clerk reads Ordinance No. 2019-26 by title only (if approved above)
At the September 17, 2019 Council Meeting:
3) Read Ordinance No. 2019-26 by title only for the final time
4) City Clerk reads Ordinance No. 2019-26 by title only (if approved above)
5) Adopt Ordinance No. 2019-26
B.
Consideration and Adoption of Resolution No. 2019-30: A Resolution of the Flagstaff City Council, approving a Pond Agreement with Wanderland Flagstaff, LLC, to provide for acquisition of a storm water detention easement on certain real property located along west Route 66, construction of a pond for recreational and storm water detention use, and maintenance of the pond; providing for recording, and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-30 by title only
2) City Clerk reads Resolution No. 2019-30 by title only (if approved above)
3) Adopt Resolution No. 2019-30
2) City Clerk reads Resolution No. 2019-30 by title only (if approved above)
3) Adopt Resolution No. 2019-30
C.
Consideration and Approval of Contract: A Contribution Agreement with the owners of the Wildwood Hills mobile home park related to the construction of a nearby stormwater detention basin to reduce regional flooding that impacts the owner's property.
STAFF RECOMMENDED ACTION:
Approve Contribution Agreement with the owners of the Wildwood Hills mobile home park.
D.
Consideration and Adoption of Resolution No. 2019-39: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Arizona State Parks and Trails and the City of Flagstaff for the implementation of the Site Steward Program on Flagstaff open space.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-39 by title only
2) City Clerk reads Resolution No. 2019-39 by title only (if approved above)
3) Adopt Resolution No. 2019-39
2) City Clerk reads Resolution No. 2019-39 by title only (if approved above)
3) Adopt Resolution No. 2019-39
E.
Consideration and Adoption of Resolution No. 2019-38: A resolution of the Flagstaff City Council, repealing Resolution No. 2016-33 which adopted the
2016 Board and Commission Members' Rules and Operations Manual, and adopting the
2019 Board and Commission Members' Rules and Operations Manual and the
2019 Board and Commission Staff Liaison Resource Guide.
RECOMMENDED ACTION:
1) Read Resolution No. 2019-38 by tittle only
2) City Clerk reads Resolution No. 2019-38 by title only (if approved above)
3) Adopt Resolution No. 2019-38
2) City Clerk reads Resolution No. 2019-38 by title only (if approved above)
3) Adopt Resolution No. 2019-38
F.
Consideration and Direction: Board and Commission Council Representative Assignments
STAFF RECOMMENDED ACTION:
Make Council Representative Assignments to the following Commissions:
- Airport Commission
- Beautification and Public Art Commission
- Commission on Diversity Awareness
- Commission on Inclusion and Adaptive Living
- Heritage Preservation Commission
- Housing Commission
- Open Spaces Commission
- Parks and Recreation Commission
- Planning and Zoning Commission
- Sustainability Commission
- Tourism Commission
- Transportation Commission
- Water Commission
- Any other commissions Council feels necessary
G.
Review of Conditional Use Permit No. PZ 18-00182-02: A request by Mayor Evans to place on a future agenda a review of a Conditional Use Permit (CUP) for a Rooming and Boarding facility located at 901 S O'Leary. The CUP as approved by the Planning and Zoning Commission allows the Commons at Sawmill, an existing apartment complex, to have individual leases with each tenant within a rental unit.
17.
DISCUSSION ITEMS
A.
Street Lighting to Enhance Dark Skies (SLEDS) Project Update
B.
Update on the City of Flagstaff's renewable energy goals and renewable energy project development.
STAFF RECOMMENDED ACTION:
Staff is seeking direction from City Council on next steps for advancing renewable energy for municipal operations.
18.
COUNCIL LIAISON REPORTS
19.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Removal of F.A.I.R. Items: Four previously requested F.A.I.R. items have been requested to be removed by Councilmember Whelan who made the initial requests.
B.
Future Agenda Item Request (F.A.I.R.):A request by Mayor Evans to place on a future agenda a discussion about possible regulations on new developments coming into town with a retail component for the benefit of higher density and not providing the retail.
C.
Future Agenda Item Request (F.A.I.R.):A request by Mayor Evans to place on a future agenda a discussion about a text amendment to the City Code allowing Council salaries to be considered by Council earlier than what is currently stated.
20.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
21.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2019. __________________________________________ Stacy Saltzburg, MMC, City Clerk |