FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY JANUARY 15, 2013 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the
6:00 p.m. meeting.
6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Approval of Minutes: Regular City Council Meeting of December 18, 2012; Special City Council Meeting of January 4, 2013; Special City Council Meeting (Executive Session) of January 8, 2013; and the Work Session of January 8, 2013.
RECOMMENDED ACTION:
Amend/approve the minutes of the Regular City Council Meeting of December 18, 2012; Special City Council Meeting of January 4, 2013; Special City Council Meeting (Executive Session) of January 8, 2013; and the Work Session of January 8, 2013.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed.
If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak.
You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A. Recognition and Thank You to Code Compliance Volunteers
A. Recognition and Thank You to Code Compliance Volunteers
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public offficer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public offficer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Planning and Zoning Commission.
RECOMMENDED ACTION:
Make three appointments to terms expiring December 2015.
B.
Consideration of Appointments: Sustainability Commission.
RECOMMENDED ACTION:
Make one appointment to a term expiring October 2015.
8.
LIQUOR LICENSE PUBLIC HEARINGS
None submitted
None submitted
9.
CONSENT ITEMS
ALL MATTERS UNDER 'CONSENT AGENDA' ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA. UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.
A.
Consideration and Approval of Amendment to Contract: Amendment to add Water Infrastructure Finance Authority (WIFA) Federal Loan Provisions to Contract.
RECOMMENDED ACTION:
Approve Contract Amendment One for the Water Resource Sustainability Study with AMEC Environment and Infrastructure, Inc.
B.
Consideration and Approval of Amendment to Contract: Amendment to add Water Infrastructure Finance Authority (WIFA) Federal Loan Provisions to Contract.
RECOMMENDED ACTION:
Approve Contract Amendment One for project work related to the Navajo-Hopi Water Rights and Red Gap Ranch Setllement with Ballard Spahr
C.
Consideration and Approval of Amendment to Contract: Amendment to add Water Infrastructure Finance Authority (WIFA) Federal Loan Provisions to Contract.
RECOMMENDED ACTION:
Approve Contract Amendment One for the Red Gap Ranch Pipeline Alignment Feasibility Study with Jacobs Engineering Group, Inc.
D.
Consideration and Approval of Memorandum of Understanding that supports Stipulation (Civil No. 6417): Consider renewing an expired cooperative agreement (Memorandum of Understanding [MOU] and Charter) between the City of Flagstaff, the United States Forest Service (USFS) and the National Park Service (NPS), that satisfies the Stipulation (Civil No. 6417) the City entered with the aforementioned parties in 2001.
RECOMMENDED ACTION:
- Renew the MOU between the City of Flagstaff, USFS, and NPS;
- Renew the Charter as a document attached to the MOU;
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Agreements: U.S. Forest Service - Coconino National Forest for Forest Bond #405 (
Flagstaff Watershed Protection Project)
RECOMMENDED ACTION:
Approval of all three agreements with the USFS, listed below, to include signature by Mayor on each.
- Memorandum of Understanding;
- Master Participating Agreement; and
- Memorandum of Understanding - Cooperating Agency Status
F.
Consideration and Approval of Agreement: Between the City of Flagstaff and the High Country Fire Rescue for dispatch services.
RECOMMENDED ACTION:
-
Approve the agreement for dispatching services between the City of Flagstaff and the High Country Fire Rescue Fire Department.
G.
Consideration and Approval of Consulting Contract: Street Maintenance Program, Calendar Years 2013, 2014 & 2015
RECOMMENDED ACTION:
- Approve the design services contract with Plateau Engineering, Inc., in the amount of $189,990.88 with a contract time of 1090 days;
- Approve change order authority in the amount of $18,999 (10%) of the contract amount to cover potential costs associated with unanticipated items of work; and
- Authorize the City Manager to execute the necessary documents.
10.
ROUTINE ITEMS
A.
Consideration of Ordinance No. 2012-17: Amending the official zoning map for a site of approximately 9.02 acres at 2400 North Gemini Drive from Rural Residential (RR to Research & Development (R&D) (conditional).
RECOMMENDED ACTION:
Read Ordinance No. 2012-17 for the final time by title only
Adopt Ordinance No. 2012-17
Adopt Ordinance No. 2012-17
B.
Consideration of Sale of City-owned Property: Fire Station No. 7 (west of Milton, south of Butler) APN's 103-06-019, 103-06-017A, 103-06-018A, 103-06-003B consisting of a total of 1.52 acres; North San Francisco (abutting Switzer Canyon Wash, aka Elks Lodge Property, south of Horny Toad Rd) APN 110-03-001B 26.03 acres; Schultz Pass (east of Schultz Pass Road and north of Elden Lookout Rd) APN 300-47-004 20 acres; and Fire Station No. 2 (south of east First and west of North Second, adjacent to Joel Montalvo Park) APN 107-04-046 .47 acres.
RECOMMENDED ACTION:
Authorize the City Manager and designated staff to sell four parcels of City-owned property consisting of approximately 50 acres, located within the City limits.
C.
Consideration and Approval of Settlement for Injury Claim: Heirs of Kyle R. Garcia, Deceased (Gabriel Garcia, father; Santino Garcia, son of Kyle, a minor through his guardians Leandro and Eleanor Carillo; Solome Garcia , daugther of Kyle, a minor through his legal guardians, Harold and Angela Trimble, for their wrongful death claims) versus the City of Flagstaff.
RECOMMENDED ACTION:
Confirming settlement between the City of Flagstaff and statutory beneficiaries of deceased Kyle R. Garcia. Listed beneficiaries are Santino Garcia, a minor child and his guardians; Leandro and Eleanor Carillo; Salome Garcia, a minor child, and her guardians: Harold and Angel Trimble, and Gabriel Garcia, father of the deceased.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
PUBLIC HEARING ITEMS
None submitted
None submitted
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
REGULAR AGENDA
A.
Consideration and Adoption of Ordinance No. 2013-01: An ordinance amending Title 8, Public Ways and Property, Chapter 8-03, Streets and Public Ways, Section 8-03-001-0004, Removal of Snow and Ice, and declaring an emergency.
RECOMMENDED ACTION:
1. Read Ordinance No. 2013-01 by title only for the first time on January 15, 2013.
2. Read Ordinance No. 2013-01 by title only for the final time on January 15, 2013. (This requires a unanimous vote of the Council members present. City Charter, Article VII, Section 6)
3. Adopt Ordinance No. 2013-01 on January 15, 2013 (Requires six affirmative votes because of emergency clause)
3. Adopt Ordinance No. 2013-01 on January 15, 2013 (Requires six affirmative votes because of emergency clause)
15.
DISCUSSION ITEMS
A.
Discussion Item: Discussion to identify policy amendments to the Flagstaff Zoning Code.
RECOMMENDED ACTION:
At this meeting, staff will be seeking agreement and consensus on which policy amendments should remain on the list of possible amendments for future review and approval.
B.
Discussion Item: Filling of vacancies on Regional Plan Citizens Advisory Committee
RECOMMENDED ACTION:
No recommendation.
C.
Discussion Item: Petition filed by Rudy Preston and Kathleen Nelson re their complaint filed with the Arizona Department of Environmental Quality re the use of reclaimed water at Snowbowl.
RECOMMENDED ACTION:
Council direction.
D.
Discussion Item: Representation for City's lobbying trip to Washington D.C.
RECOMMENDED ACTION:
Council direction.
16.
PUBLIC PARTICIPATION
17.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
18.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ______________________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2013. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |