FINAL AGENDA
A M E N D E D
A M E N D E D
| REGULAR COUNCIL MEETING TUESDAY OCTOBER 1, 2019 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Special Work Session of January 23, 2018; Work Session of June 12, 2018; Work Session of September 11, 2018; Work Session of November 13, 2018; Special Meeting (Executive Session) of June 25, 2019; Special Meeting (Executive Session) of July 2, 2019; Special Meeting (Executive Session) of August 27, 2019; Special Meeting (Executive Session) of September 10, 2019; Special Meeting (Executive Session) of September 17, 2019; and Special Meeting (Executive Session) of September 24, 2019
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Housing America Month
B.
Proclamation: Domestic Violence Awareness Month
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Beautification and Public Art Commission.
STAFF RECOMMENDED ACTION:
Make two appointments to terms expiring June 2022.
B.
Consideration of Appointments: Commission on Diversity Awareness.
STAFF RECOMMENDED ACTION:
Make three appointments to a term expiring September 2022.
8.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of (Confirming) Payment: Reimbursement payment to Vintage Partners (VP) & Woody Mountain LLC for the installation of new public sewer line. (Sewer line reimbursement as agreed to in the 2016 Council approved Development Agreement with Vintage Partners).
STAFF RECOMMENDED ACTION:
Council to approve reimbursement to VP & Woody Mountain LLC in the full amount of $1,588,046.50.
B.
Consideration and Approval of Final Plat Request by Wedge LLC., for final subdivision plat approval for The Wedge, consisting of 47 single-family residential lots located on 47.36 acres within the Rural Residential (RR) zone.
STAFF RECOMMENDED ACTION:
Staff recommends the City Council approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.
C.
Consideration and Approval of Cooperative Purchase Contract: Two (2) new trailer mounted Caterpillar C13 350kW generator sets from Empire Power Systems in the amount of $222,992.66.
STAFF RECOMMENDED ACTION:
- Approve the purchase of two (2) new trailer mounted Caterpillar C13 350kW generator sets from Empire Power Systems, an authorized dealer of Caterpillar products, in the amount of $222,992.66, plus any additional applicable sales tax or fees through a Local Government Purchasing Cooperative Contract #120617-CAT with National Joint Power Alliance (formerly Sourcewell); and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: Arizona Power Authority Hoover Municipal Power Exchange Program.
STAFF RECOMMENDED ACTION:
Participate in the Arizona Power Authority Hoover Municipal Power Exchange Program.
E.
Consideration and Approval of Cooperative Purchase Contract: Contract for various professional level consulting with Interim Public Management, LLC utilizing a cooperative purchasing contract through the City of Maricopa.
STAFF RECOMMENDED ACTION:
Approve the cooperative purchasing contract with Interim Public Management, LLC for various professional level consulting for an annual amount not to exceed $300,000 in any fiscal year plus applicable taxes.
9.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2019-29: A Zoning Map Amendment, requested by San Francisco de Asis Parish and the Planning Director, of approximately 0.62 acres located at 244 S. Kendrick Street to add Landmarks Overlay (LO) Zone to the existing zoning classification of High Density Residential (HR) Zone.
STAFF RECOMMENDED ACTION:
In accordance with the findings presented by staff, approve the requested Zoning Map Amendment to add the Landmark Overlay (LO) district to Our Lady of Guadalupe (PZ-19-00126-01) and take the following action:
1) Read Ordinance No. 2019-29 by title only for the final time
2) City Clerk reads Ordinance No. 2019-29 by title only (if approved above)
3) Adopt Ordinance No. 2019-29
1) Read Ordinance No. 2019-29 by title only for the final time
2) City Clerk reads Ordinance No. 2019-29 by title only (if approved above)
3) Adopt Ordinance No. 2019-29
B.
Consideration and Approval of Grant Application and Acceptance Upon Award: U.S. Department of Justice, 2019 Edward Byrne Memorial Justice Assistance Grant in the amount of $20,458.00.
STAFF RECOMMENDED ACTION:
Approve the U.S. Department of Justice, 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) application to the Flagstaff Police Department for grant funds in the amount of $20,458.00.
C.
Consideration and Adoption of Resolution No. 2019-46: A resolution approving an Intergovernmental Agreement (IGA) Grant Application between the City of Flagstaff and Coconino County the U.S. Department of Justice, Fiscal Year 2019 Edward Byrne Memorial Justice Assistance (JAG) Grant.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-42 by title only
2) City Clerk reads Resolution No. 2019-42 by title only (if approved above)
3) Adopt Resolution No. 2019-42
2) City Clerk reads Resolution No. 2019-42 by title only (if approved above)
3) Adopt Resolution No. 2019-42
D.
Consideration and Approval of Contract: Award of a Professional Services Contract with Brown and Caldwell, Inc. for the Lake Mary Water Treatment Plant Sedimentation Basin Design
STAFF RECOMMENDED ACTION:
- Approve the Professional Services Contract with Brown and Caldwell Engineering, Inc. in the amount of $374,236 to prepare the plan and bid specifications for the Lake Mary Water Treatment Plant Sedimentation Basin design; and
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of a Cooperative Purchase Contract: For a new Pierce Manufacturing, Inc. Velocity Fire Engine in the amount of $693,148.75 from Hughes Fire Equipment, Inc.
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase contract of a new Pierce Manufacturing, Inc. Velocity Fire Engine in the amount of $693,148.75 from Hughes Fire Equipment, Inc. through a cooperative purchase contract with the City of Mesa; and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Approval of Cooperative Purchase Contract: Purchase of new turnout / personal protective equipment for all operational fire personnel from L.N. Curtis and Sons in the amount of $238,455.89 through a cooperative purchase contract with the General Service Administration.
STAFF RECOMMENDED ACTION:
- Approve the purchase of the eighty-four (84) new sets of turnout / personal protective equipment for $238,455.89 from L.N. Curtis and Sons through a cooperative purchase Contract No. 47QSWA18D009Y with the General Service Administration (GSA); and
- Authorize the City Manager to execute the necessary documents.
G.
Consideration and Approval of Lease of City-Owned Property: Amendment to extend the Flagstaff Railroad Passenger Station Facility Lease with National Railroad Passenger Corporation (Amtrak) for a term of five (5) years, with options for renewal.
STAFF RECOMMENDED ACTION:
Approve an Amendment extending the Facility Railroad Passenger Station Facility Lease for a term of five years, with options for renewal.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
10.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
11.
PLEDGE OF ALLEGIANCE
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
14.
REGULAR AGENDA
A.
STAFF RECOMMENDED ACTION:
2) City Clerk reads Resolution No. 2019-45 by title only (if approved above)
3) Adopt Resolution No. 2019-45
15.
DISCUSSION ITEMS
A.
Electric bicycles on FUTS trails - follow-up discussion
STAFF RECOMMENDED ACTION:
Following discussions at their respective meetings, the Transportation Commission, PAC, and BAC conducted straw polls regarding the question regarding the allowance of Class 1 and 2 e-bikes on our trails with the following results:
Transportation Commission
Allow e-bikes on the Nate Avery Trail: 2-3 (fails)
Allow e-bikes on the Arizona Trail: 4-1 (passes)
Allow e-bikes on other FUTS: 4-1 (passes)
Allow e-bikes on the Arizona Trail: 4-1 (passes)
Allow e-bikes on other FUTS: 4-1 (passes)
Pedestrian Advisory Committee
Allow e-bikes on the Nate Avery Trail: 3-0-1 (passes)
Allow e-bikes on the Arizona Trail: 3-0-1 (passes)
Allow e-bikes on other FUTS: 3-0-1 (passes)
Allow e-bikes on the Arizona Trail: 3-0-1 (passes)
Allow e-bikes on other FUTS: 3-0-1 (passes)
Bicycle Advisory Committee
Allow e-bikes on the Nate Avery Trail: 4-3 (passes)
Allow e-bikes on the Arizona Trail: 4-3 (passes)
Allow e-bikes on other FUTS: 6-1 (passes)
Allow e-bikes on the Arizona Trail: 4-3 (passes)
Allow e-bikes on other FUTS: 6-1 (passes)
The panels provided a variety of reasons for their votes:•Class 1 and 2 electric bicycles should be treated the same as pedal bicycles.
•Provides consistency for messaging and enforcement and avoids confusion
•Electric bicycles can help promote bicycle use and reduce automobile use
•Electric bicycles provide a more accessible transportation option for people with mobility limitations
•The City should endeavor to better accommodate e-bikes and other devices in the planning and design of multi-modal facilities
•Electric bicycles can help promote bicycle use and reduce automobile use
•Electric bicycles provide a more accessible transportation option for people with mobility limitations
•The City should endeavor to better accommodate e-bikes and other devices in the planning and design of multi-modal facilities
Staff maintains its recommendation as stated to the City Council previously to allow Class 1 and 2 electric bicycles on all FUTS trails, including the Nate Avery Trail and the Arizona Trail.
16.
COUNCIL LIAISON REPORTS
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Whelan to place on a future agenda a discussion about a policy to allow all employees to live outside city limits except by those who are specified by City Charter
B.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Odegaard to place on a future agenda a discussion about the Land Trust Model
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2019. __________________________________________ Stacy Saltzburg, MMC, City Clerk |