FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY DECEMBER 3, 2019 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Recognition: Voluntary Environmental Stewardship Program ADEQ Recognition of Cinder Lake Landfill
B.
Recognition: Finance Section's 25th Consecutive Year of Receiving the GFOA Budget and Comprehensive Annual Financial Report Awards
C.
Recognition: ARFF Joel Barnett Recognition
6.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Sustainability Commission.
STAFF RECOMMENDED ACTION:
Make three appointments to terms expiring October 2022.
7.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Final Plat Request from Vintage Partners, for the subdivision of 18.11 acres known as Mill Town Mixed-Use into two lots, two tracts, and public right-of-way within the Highway Commercial (HC) zone.
(PZ-16-00239-07, Mill Town Mixed-Use Final Plat)
STAFF RECOMMENDED ACTION:
Staff recommends approving the final plat with the condition that, prior to recording, that the dedication/description of tracts A & B be clarified; and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that the documents are ready for recording.
8.
ROUTINE ITEMS
A.
Consideration and Approval of Environmental Professional Services Contract: Rio de Flag Flood Control Project Environmental Investigation Services.
STAFF RECOMMENDED ACTION:
- Approve the Professional Services Contract to SCS Engineers of Phoenix, Arizona in an amount not to exceed $188,884, with a contract period of 180 calendar days; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: City of Flagstaff Municipal Court Facility Project - Award of Amendment #3 to the Design-Build Services Agreement 2018-63. This amendment contains the Guaranteed Maximum Price #3 agreement for completion of construction.
STAFF RECOMMENDED ACTION:
- Award the Design-Build Services Amendment #3 Guaranteed Maximum Price (GMP) #3 to Kinney Construction Services, Inc. (KCS) of Flagstaff, Arizona in an amount not to exceed $545,478 with a 45 calendar-day contract period; and
- Authorize the City Manager to execute the necessary documents
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
9.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
10.
PLEDGE OF ALLEGIANCE
11.
PUBLIC PARTICIPATION
12.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
13.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2019-60: A resolution approving an Intergovernmental Agreement between the City of Flagstaff and Coconino County for the acceptance of household and small business hazardous wastes at the City's Hazardous Products Center.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-60 by title only
2) City Clerk reads Resolution No. 2019-60 by title only (if approved above)
3) Adopt Resolution No. 2019-60
2) City Clerk reads Resolution No. 2019-60 by title only (if approved above)
3) Adopt Resolution No. 2019-60
B.
Consideration of and Adoption of Resolution No. 2019-52: Approve the designation of an applicant agent and authorizing the agent to apply for and sign on behalf of the City of Flagstaff for the receipt of funds from the Arizona Division of Emergency Management and Military Affairs Public Assistance Program.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-52 by title only
2) City Clerk reads Resolution No. 2019-52 by title only (if approved above)
3) Adopt Resolution No. 2019-52
2) City Clerk reads Resolution No. 2019-52 by title only (if approved above)
3) Adopt Resolution No. 2019-52
C.
Consideration and Adoption of Resolution No. 2019-58: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Summit Fire and Medical District; the Highlands Fire District; and the City of Flagstaff to participate in automatic aid.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-58 by title only
2) City Clerk reads Resolution No. 2019-58 by title only (if approved above)
3) Adopt Resolution No. 2019-58
2) City Clerk reads Resolution No. 2019-58 by title only (if approved above)
3) Adopt Resolution No. 2019-58
14.
DISCUSSION ITEMS
A.
Update and Review: Flagstaff Trails Initiative and Draft Flagstaff Regional Trail Strategy
STAFF RECOMMENDED ACTION:
Provide an update on Flagstaff Trails Initiative (FTI) and discuss the Draft Flagstaff Regional Trail Strategy and trail plan.
B.
Discussion: Water Conservation Strategic Plan Draft
C.
Discussion and Possible Direction: 2020 August Election
15.
COUNCIL LIAISON REPORTS
16.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Salas to have a Work Session discussion with the Arizona Commerce Authority to learn more and pursue possibilities and opportunities on economic development and housing on Flagstaff's opportunity zones.
17.
CITY MANAGER REPORT
A.
City Manager Report
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2019. __________________________________________ Stacy Saltzburg, MMC, City Clerk |