FINAL AGENDA
A M E N D E D
A M E N D E D
| REGULAR COUNCIL MEETING TUESDAY DECEMBER 17, 2019 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Budget Retreat of January 16, 2019; Special Work Session of January 22, 2019; and Work Session of December 10, 2019.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Recognition: Heart of Gold Award Recipients
B.
Recognition: Water Services Director Brad Hill
7.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Ariel Chanko, "Grand Canyon Beverage Distributor," 4600 E. Nestle Purina Avenue, Series 04 (wholesaler), New License.
STAFF RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
8.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Airport Security Upgrades at the Flagstaff Airport.
STAFF RECOMMENDED ACTION:
- Approve a Cooperative Purchase Contract for the purchase and installation of security equipment at the Flagstaff Airport from Enterprise Security, Inc. (2020-53), under Maricopa County Contract (190240) in an amount not to exceed $95,000.
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval: 2020 Intergovernmental Priorities.
STAFF RECOMMENDED ACTION:
Staff recommends approving the revised 2020 intergovernmental priorities.
C.
Consideration and Approval of Contract: Approve the purchase of an 800 HPR High-Pressure Sewer Cleaner and a JAJ-600WH Workhorse Easement Machine through a cooperative purchase contract between Sourcewell and Sewer Equipment of America and its Arizona Distributor Arizona Wastewater Industries in the amount of $373,092 plus fees.
STAFF RECOMMENDED ACTION:
- Approve the purchase of an 800 HPR High Pressure Sewer Cleaner and a JAJ-600WH Workhorse Easement Machine through a cooperative purchase contract with Sewer Equipment of America through their Arizona Distributor Arizona Wastewater Industries through the Sourcewell cooperative purchase Contract No. 122017-SCA for $373,092 plus any additional fees; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Cooperative Purchase Contract: Capital Pump & Equipment LLC for the purchase of two 4" pumps for the Water Reclamation facilities and other Water Services sections through a cooperative purchase contract.
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase contract with Capital Pump & Equipment LLC for the purchase of two 4" pumps in the amount of $67,207.20; and
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Contract:Consideration of a Contract for Compensation Study Services.
STAFF RECOMMENDED ACTION:
- Approve a Contract for Professional Services between the City of Flagstaff and Evergreen Solutions, LLC, in an amount not to exceed $78,000; and
- Authorize the City Manager to execute the necessary documents.
9.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: Category 5 Master Cost Recovery Agreement between USDA, Forest Service, Coconino National Forest and the City of Flagstaff.
STAFF RECOMMENDED ACTION:
Approve the Master Cost Recovery Agreement Between U.S. Department of Agriculture (USDA), Forest Service, Coconino National Forest, and City of Flagstaff.
B.
Consideration and Adoption of Resolution No. 2019-57: A resolution of the Flagstaff City Council approving an Intergovernmental Agreement between Coconino Community College (CCC) and the City of Flagstaff East Library for the lease of the East Library.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-57 by title only
2) City Clerk reads Resolution No. 2019-57 by title only (if approved above)
3) Adopt Resolution No. 2019-57
2) City Clerk reads Resolution No. 2019-57 by title only (if approved above)
3) Adopt Resolution No. 2019-57
C.
Consideration and Adoption of Resolution No. 2019-61: A resolution of the Flagstaff City Council authorizing the settlement of the claims alleged by Theatrikos, Inc. in its Notice of Claim dated August 23, 2019
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-61 by title only
2) City Clerk reads Resolution No. 2019-61 by title only (if approved above)
3) Adopt Resolution No. 2019-61
2) City Clerk reads Resolution No. 2019-61 by title only (if approved above)
3) Adopt Resolution No. 2019-61
D.
Consideration and Adoption of Ordinance No. 2019-38: An ordinance of the City Council of the City of Flagstaff, authorizing the transfer of a parcel of real property and a temporary construction easement to the State of Arizona, Department of Transportation ("ADOT"), for the Route 66 Bridge Replacement Project, in exchange for substantially equal value; providing for delegation of authority, severability, repeal of conflicting ordinances, and establishing an effective date
STAFF RECOMMENDED ACTION:
At the December 17, 2019 Council Meeting:
1) Read Ordinance No. 2019-38 by title only for the first time
2) City Clerk reads Ordinance No. 2019-38 by title only (if approved above)
3) Read Ordinance No. 2019-38 by title only for the final time (requires unanimous vote)
4) City Clerk reads Ordinance No. 2019-38 by title only (if approved above)
5) Adopt Ordinance No. 2019-38
1) Read Ordinance No. 2019-38 by title only for the first time
2) City Clerk reads Ordinance No. 2019-38 by title only (if approved above)
3) Read Ordinance No. 2019-38 by title only for the final time (requires unanimous vote)
4) City Clerk reads Ordinance No. 2019-38 by title only (if approved above)
5) Adopt Ordinance No. 2019-38
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
10.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
11.
PLEDGE OF ALLEGIANCE
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
14.
REGULAR AGENDA
A.
Consideration and Adoption of Ordinance No. 2019-39: An ordinance amending Section 1-07-001-0005,
Salaries, of the Flagstaff City Code and establishing an effective date.
(An ordinance potentially changing City Council salaries.)
STAFF RECOMMENDED ACTION:
At the December 17, 2019 Council Meeting:
1) Read Ordinance No. 2019-39 by title only for the first time
2) City Clerk reads Ordinance No. 2019-39 by title only (if approved above)
At the January 7, 2020 Council Meeting:
3) Read Ordinance No. 2019-39 by title only for the final time
4) City Clerk reads Ordinance No. 2019-39 by title only (if approved above)
5) Adopt Ordinance No. 2019-39
1) Read Ordinance No. 2019-39 by title only for the first time
2) City Clerk reads Ordinance No. 2019-39 by title only (if approved above)
At the January 7, 2020 Council Meeting:
3) Read Ordinance No. 2019-39 by title only for the final time
4) City Clerk reads Ordinance No. 2019-39 by title only (if approved above)
5) Adopt Ordinance No. 2019-39
B.
Consideration and Adoption of Resolution No. 2019-62: A resolution adopting the City Council 2020 Commemorative Flag Designations
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-62 by title only
2) City Clerk reads Resolution No. 2019-62 by title only (if approved above)
3) Adopt Resolution No. 2019-62
2) City Clerk reads Resolution No. 2019-62 by title only (if approved above)
3) Adopt Resolution No. 2019-62
15.
DISCUSSION ITEMS
A.
Discussion: Pending Minimum Wage Impact Study
B.
Discussion: Coconino County Flood Control District Potential Project Funding Options.
C.
Discussion: Priority Based Budgeting Program Inventory and Costing Update.
16.
COUNCIL LIAISON REPORTS
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Odegaard to have a discussion about placing a meaningful designation that Flagstaff is a Purple Heart City from a Proclamation in 2016. A plaque at City Hall and where appropriate of said designation. Signage at the entrance of the City limits and for City public parking spaces where appropriate for "Combat Wounded Veterans"
B.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Odegaard to have a discussion about reaffirming that the City of Flagstaff is a "Golden Rule City" by the current City Council by pledging Resolution #2008-68 or updating the Resolution to the Council wishes.
18.
CITY MANAGER REPORT
A.
City Manager Report
19.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
20.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2019. __________________________________________ Stacy Saltzburg, MMC, City Clerk |