CITY COUNCIL REGULAR MEETING
TUESDAY, MAY 19, 2020
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
TUESDAY, MAY 19, 2020
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
MINUTES
1.
CALL TO ORDER
Mayor Evans called the meeting of the Flagstaff City Council held May 19, 2020, to order at 3:00 p.m.
Mayor Evans called the meeting of the Flagstaff City Council held May 19, 2020, to order at 3:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR EVANS (virtually) VICE MAYOR SHIMONI (virtually) COUNCILMEMBER ASLAN (virtually) COUNCILMEMBER MCCARTHY (virtually) COUNCILMEMBER ODEGAARD (virtually) COUNCILMEMBER SALAS (virtually) COUNCILMEMBER WHELAN (virtually) |
ABSENT: |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
The Council and audience recited the pledge of allegiance and Councilmember Aslan read the Mission Statement of the City of Flagstaff.
The Council and audience recited the pledge of allegiance and Councilmember Aslan read the Mission Statement of the City of Flagstaff.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Mark Gerkey addressed Council asking about possible changes for the sewer lines around West Dale near the upper Rio de Flag river flood changes.
Khara House addressed Council asking about the prospect of any citizen-based task forces in consideration of COVID-19 recovery.
Emily McRobbie addressed Council requesting that stricter guidelines be put in place for employees at restaurants and other businesses along with clearer recommendations for citizens.
Kimberly Kahler addressed Council speaking in opposition to the Haan Development zoning map amendment from suburban commercial to high density residential.
Kathy Turner addressed Council in recognition of front-line responders.
Khara House addressed Council asking about the prospect of any citizen-based task forces in consideration of COVID-19 recovery.
Emily McRobbie addressed Council requesting that stricter guidelines be put in place for employees at restaurants and other businesses along with clearer recommendations for citizens.
Kimberly Kahler addressed Council speaking in opposition to the Haan Development zoning map amendment from suburban commercial to high density residential.
Kathy Turner addressed Council in recognition of front-line responders.
5.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Beautification and Public Art Commission.
Moved by Councilmember Austin Aslan, seconded by Vice Mayor Adam Shimoni to appoint Sandra Lubarsky to a term expiring June 2023.
Vote: 7 - 0 - Unanimously
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to appoint J. Michael Cruz to a term expiring June 2023.
Vote: 7 - 0 - Unanimously
Moved by Councilmember Regina Salas, seconded by Vice Mayor Adam Shimoni to appoint Carla McCord to a term expiring June 2021.
Vote: 7 - 0 - Unanimously
B.
Consideration of Appointment: Sustainability Commission.
Moved by Mayor Coral Evans, seconded by Councilmember Charlie Odegaard to appoint Kristin Kauffman to a term expiring October 2021.
Vote: 7 - 0 - Unanimously
6.
ROUTINE ITEMS
A.
Consideration and Approval: Insurance Renewals
Moved by Councilmember Jamie Whelan, seconded by Councilmember Charlie Odegaard to accept the proposal submitted by the Arizona Municipal Risk Retention Pool, (A.M.R.R.P.), in the amount of $1,018,337 and their proposal for Workers' Compensation coverage in the amount of $749,738 for a total of $1,768,075 and renew current airport liability, flood, and travel polices with existing carriers for $25,061 plus commission.
Vote: 7 - 0 - Unanimously
B.
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for CARES Act funding for operational and maintenance expenses directly related to the Flagstaff Pulliam Airport.
Councilmember Whelan stated that the money can be used for direct salaries and wages; she asked what that means for the budget, would salaries be taken from the grant, and for how long. Grants and Contracts Manager Stacey Brechler-Knaggs indicated that it can be used for payroll and it is available for all airport staff. It can be used for a period of four years which would help the general fund. Economic Development Director Heidi Hansen added that staff is still working on how they plan to use the grant dollars and that discussion will be coming back to Council at a later date. The discussion will focus on all the plans and ideas for the grant funds.
Moved by Councilmember Regina Salas, seconded by Councilmember Austin Aslan to approve the grant award in the amount of $18,134,294 for Airport operational costs.
Vote: 7 - 0 - Unanimously
C.
Consideration and Approval of Lease Amendments: Amendment of Flagstaff Airport Leases to abate rent for at least six (6) months, due to the COVID-19 pandemic.
Councilmember Aslan asked about tenant concerns about repairs and safety of the hangars. Ms. Hansen explained that there have been ongoing hangar tenant meetings for over two years where we hangar tenants and staff have developed a spreadsheet of all the tenant concerns and repairs. There was also a survey that went out to tenants asking for those concerns. Staff are working on those things as funding is available. With the grant funding the hope is to address the items and that is part of what will be coming back to Council for discussion.
Councilmember Shimoni expressed concern with supporting larger entities that have already been able to obtain funding from the federal government. Councilmember Whelan expressed agreement and suggested that local businesses are more appropriate to help. Ms. Hansen offered that the goal is to sustain the two carriers in Flagstaff. So much work and effort has gone into securing the airlines for Flagstaff and it is important to try and keep the service they provide in place for the community. Airport Director Barney Helmick added that it is not as much to protect a large business corporation but to protect a local asset. The loss of the asset could have a long-term impact on Flagstaff.
The following individuals submitted public comments:
Councilmember McCarthy stated that he does not have enough information to make a decision. He requested information on possible double-dipping by the airlines as well as the concerns from the hangar tenants.
Councilmember Shimoni expressed concern with supporting larger entities that have already been able to obtain funding from the federal government. Councilmember Whelan expressed agreement and suggested that local businesses are more appropriate to help. Ms. Hansen offered that the goal is to sustain the two carriers in Flagstaff. So much work and effort has gone into securing the airlines for Flagstaff and it is important to try and keep the service they provide in place for the community. Airport Director Barney Helmick added that it is not as much to protect a large business corporation but to protect a local asset. The loss of the asset could have a long-term impact on Flagstaff.
The following individuals submitted public comments:
- Dr. Kirk Robertson
- Adam Deibel
- James Wallace
- John Dillon
- All airport tenants should be allowed to have their rental fees forgiven for a period of time.
- Do not forget the small business owners at the airport during these difficult times.
- The money should be used to improve infrastructure of the hangars.
- Some of the money should be spent to catch up on long overdue maintenance and needed improvements.
- All tenants should be included in the rent abatement package.
- It is not just the big airlines that have been impacted by shutdowns.
- There is a certain unfairness that the big business are being considered for rent abatement and small ones will face rent increases.
Councilmember McCarthy stated that he does not have enough information to make a decision. He requested information on possible double-dipping by the airlines as well as the concerns from the hangar tenants.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Regina Salas to table the item until the first meeting of June 2020.
Councilmember Salas stated that she would like to hear from the other lessees at the airport. She would also like an updated list of the lessees who will be granted rent abatement. This is not a question of choosing a big company or small, this is about extending a privilege because the city has been granted federal dollars and that should be extended to all lessees.
Councilmember Whelan requested a graph showing what the enplanements were pre-COVID and where the enplanements are at currently.
Mr. Clifton noted that everything is in a climate of rapidly changing circumstances. The funds coming in from the CARES Act grant will be used for a lot of operational costs, some of which are repairs and upgrades to the hangars. The item is being presented at this time with the information that is available because the airport has been stagnant for weeks and businesses are hurting. It could be a situation at the next meeting that a decision is needed without all the information.
Councilmember Odegaard stated that he is not in support of postponing the item, it is important to protect the investment of having two airlines in Flagstaff.
Mayor Evans noted that they are talking specifically about United and American Airlines and the reason there is concern from Council is because significant funding has gone to larger corporations and the smaller and mom and pop shops are fighting to get some kind of relief.
Mayor Evans called for the vote.
Vote: 6 - 1
- NAY:
-
Councilmember Charlie Odegaard
D.
Consideration and Adoption of Ordinance No. 2020-12: An ordinance of the City Council of the City of Flagstaff, temporarily suspending Section 8-01-001-0002 of the City Code pertaining to sidewalks; providing for severability, authority for clerical corrections, and establishing an effective date.
Moved by Councilmember Jamie Whelan, seconded by Councilmember Jim McCarthy to read Ordinance No. 2020-12 by title only for the final time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, TEMPORARILY SUSPENDING SECTION 8-01-001-0002 OF THE CITY CODE PERTAINING TO SIDEWALKS; PROVIDING FOR SEVERABILITY, AUTHORITY FOR CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Jamie Whelan, seconded by Councilmember Jim McCarthy to adopt Ordinance No. 2020-12.
Vote: 7 - 0 - Unanimously
E.
Consideration and Approval of a Construction Manager at Risk (CMAR) Construction Services Contract: for the Annual Street Maintenance and Overlay and Chip Seal Program 2020 to C and E Paving & Grading, LLC in the amount of $5,627,422.10
Public Works Streets Director Scott Overton stated that a number of streets on the east side of the community are being addressed in the program. Activity will begin next Tuesday, if approved, and they will be working to communicate with the affected areas about the disruption they may experience during the project.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard approve the Annual Street Maintenance Overlay and Chip Seal Program 2020 and execute a Construction Manager at Risk (CMAR) Contract with C and E Paving & Grading, LLC for a Guaranteed Maximum Price (GMP) of $5,489,422.10; approve an Owner's Contingency of $138,000.00 (2.5% of the GMP) for a total contract amount of $5,627,422.10; and authorize the City Manager to execute the necessary documents.
Vote: 7 - 0 - Unanimously
F.
Consideration and Approval of Grant Award: Department of Justice, Bureau of Justice Assistance Coronavirus Emergency Supplemental Funding Program.
Moved by Councilmember Jamie Whelan, seconded by Councilmember Regina Salas Approve the award from the Department of Justice for grant funds in the amount of $65,915.00; there is no City match required for this grant.
Vote: 7 - 0 - Unanimously
7.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2020-22: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Flagstaff Metropolitan Planning Organization, DBA MetroPlan, and the City of Flagstaff to transition administrative and financial services from the City to MetroPlan.
Ms. Brechler-Knaggs explained that the IGA is for the transition of Metro Plan’s administrative and financial services away from the city. City service will end on June 30, 2020.
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to read Resolution No. 2020-22 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE FLAGSTAFF METROPOLITAN PLANNING ORGANIZATION, DBA METROPLAN AND THE CITY OF FLAGSTAFF FOR THE TO TRANSITION ADMINISTRATIVE AND FINANCIAL SERVICES FROM THE CITY TO METROPLAN
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jamie Whelan to adopt Resolution No. 2020-22.
Vote: 7 - 0 - Unanimously
B.
Consideration and Adoption of Resolution No. 2020-23: A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the August 4, 2020 Primary Election and November 3, 2020 General Election
Councilmember McCarthy asked if there will be reimbursement by the utility for the franchise cost of the election.
City Clerk Stacy Saltzburg stated that there will be reimbursement from Unisource for their portion of the election.
City Clerk Stacy Saltzburg stated that there will be reimbursement from Unisource for their portion of the election.
Moved by Councilmember Jamie Whelan, seconded by Vice Mayor Adam Shimoni to read Resolution No. 2020-23 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION APPROVING THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF FLAGSTAFF AND COCONINO COUNTY FOR ELECTION SERVICES FOR THE AUGUST 4, 2020 PRIMARY ELECTION AND NOVEMBER 3, 2020 GENERAL ELECTION
Moved by Councilmember Jamie Whelan, seconded by Councilmember Charlie Odegaard to adopt Resolution No. 2020-23.
Vote: 7 - 0 - Unanimously
C.
Consideration and Approval: City of Flagstaff and APS Clean Energy Future Memorandum of Understanding
Sustainability Director Nicole Antonopoulos and John Haro, on behalf of APS, provided a PowerPoint presentation that covered the following:
CLEAN ENERGY ARIZONA PARTNERSHIP
FOUNDATIONAL VALUES OF THE PARTNERSHIP
SHARED VISION
ADVANCING THE CLEAN ENERGY ARIZONA PARTNERSHIP
CLEAN ENERGY ARIZONA PARTNERSHIP
FOUNDATIONAL VALUES OF THE PARTNERSHIP
SHARED VISION
ADVANCING THE CLEAN ENERGY ARIZONA PARTNERSHIP
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Adam Shimoni to approve the Memorandum of Understanding between the City of Flagstaff and APS.
Vote: 7 - 0 - Unanimously
D.
Consideration and Adoption of Resolution No. 2020-27: A resolution of the City of Flagstaff City Council, approving an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road.
Transportation Engineering Project Manager Stephanie Sarty provided a PowerPoint presentation that covered the following:
FOURTH & CEDAR/LOCKETT ROUNDABOUT IGA WITH ADOT
HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP)
GRANT PROCESS
HSIP 4TH/CEDAR/LOCKETT IMPROVEMENTS VICINITY MAP
PRELIMINARY ROUNDABOUT
IGA & RESOLUTION SUMMARY
FINANCIAL IMPACT
Council expressed support for the project and requested more information in the future as the project advances.
FOURTH & CEDAR/LOCKETT ROUNDABOUT IGA WITH ADOT
HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP)
GRANT PROCESS
HSIP 4TH/CEDAR/LOCKETT IMPROVEMENTS VICINITY MAP
PRELIMINARY ROUNDABOUT
IGA & RESOLUTION SUMMARY
FINANCIAL IMPACT
Council expressed support for the project and requested more information in the future as the project advances.
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Austin Aslan to read Resolution No. 2020-27 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF ARIZONA AND THE CITY OF FLAGSTAFF FOR DESIGN AND CONSTRUCTION OF A ROUNDABOUT AT THE SIGNALIZED INTERSECTION OF FOURTH STREET AND CEDAR AVENUE/LOCKETT ROAD
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2020-27.
Vote: 7 - 0 - Unanimously
A break was held from 4:58 p.m. through 5:10 p.m.
E.
Consideration and Adoption of Resolution No. 2020-28: A resolution of the Flagstaff City Council adopting a Flagstaff Business Retention and Expansion Incentive program support small businesses and other targeted industries; and establishing an effective date.
Business Retention and Expansion Manager John Saltonstall provided a PowerPoint presentation that covered the following:
BUSINESS RETENTION & EXPANSION INCENTIVE
COMPETITIVE & OPEN
BUSINESS RETENTION & EXPANSION INCENTIVE
COMPETITIVE & OPEN
Moved by Councilmember Regina Salas, seconded by Vice Mayor Adam Shimoni to read Resolution No. 2020-28 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL ADOPTING A FLAGSTAFF BUSINESS RETENTION AND EXPANSION INCENTIVE PROGRAM TO SUPPORT SMALL BUSINESSES AND OTHER TARGETED INDUSTRIES; AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Regina Salas, seconded by Councilmember Jamie Whelan to adopt Resolution No. 2020-28.
Vote: 7 - 0 - Unanimously
F.
Consideration and Adoption of Resolution No. 2020-25: A Resolution amending the 2019/2020 Annual Action Plan to reallocate 2019/2020 Owner-Occupied Housing Rehabilitation Program funds and allocate Community Development Block Grant Program COVID-19 (CDBG-CV) funds and authorizing submission of the amended 2019/2020 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD).
Consideration and Adoption of Resolution No. 2020-26: A Resolution approving the City of Flagstaff 2020/2021 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD).
Consideration and Action on Reallocation of General Funds to Coconino County Health and Human Services Eviction Prevention Program: Approval of the transfer of one-time general fund dollars in the amount of $59,000 currently reserved for the Mobile Home Assistance for Displaced Residents Program to the Coconino County Health and Human Services Eviction Prevention and Housing Stabilization Program.
Consideration and Adoption of Resolution No. 2020-26: A Resolution approving the City of Flagstaff 2020/2021 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD).
Consideration and Action on Reallocation of General Funds to Coconino County Health and Human Services Eviction Prevention Program: Approval of the transfer of one-time general fund dollars in the amount of $59,000 currently reserved for the Mobile Home Assistance for Displaced Residents Program to the Coconino County Health and Human Services Eviction Prevention and Housing Stabilization Program.
Moved by Councilmember Jamie Whelan, seconded by Vice Mayor Adam Shimoni to read Resolution No. 2020-25 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL AMENDING THE CITY OF FLAGSTAFF 2019/2020 ANNUAL ACTION PLAN AND AUTHORIZING ITS SUBMISSION TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Moved by Councilmember Jamie Whelan, seconded by Councilmember Austin Aslan to adopt Resolution No. 2020-25.
Vote: 7 - 0 - Unanimously
Moved by Councilmember Jamie Whelan, seconded by Vice Mayor Adam Shimoni to read Resolution No. 2020-26 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL APPROVING THE CITY OF FLAGSTAFF 2020/2021 ANNUAL ACTION PLAN AND AUTHORIZING ITS SUBMISSION TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Moved by Councilmember Charlie Odegaard, seconded by Vice Mayor Adam Shimoni to adopt Resolution No. 2020-26.
Vote: 7 - 0 - Unanimously
Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to approve and authorize the reallocation and expenditure of $59,000 of one-time general fund dollars from the Mobile Home Assistance Program to the Coconino County Health and Human Services Eviction Prevention and Housing Stabilization Program and authorize the City Manager to execute the necessary documents.
Vote: 7 - 0 - Unanimously
G.
Consideration and Adoption of Resolution No. 2020-24: A resolution of the Flagstaff City Council, authorizing the acquisition of real property interests necessary for the Rio De Flag Flood Control Project, confirming that the project is a public use for the benefit of the residents of the City of Flagstaff; providing for delegation of authority, condemnation authority, prior approval of purchases; and establishing an effective date
Councilmember Whelan asked the extent of what is needing to be taken. Senior Project Manager Christine Cameron explained that most are just partial takes on the side or corner of the parcels of the lower reach. There are no full property acquisitions other than one and they have been working closely with the property owner.
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, AUTHORIZING THE ACQUISITION OF REAL PROPERTY INTERESTS NECESSARY FOR THE RIO DE FLAG FLOOD CONTROL PROJECT, A PUBLIC USE, PROVIDING FOR DELEGATION OF AUTHORITY, CONDEMNATION AUTHORITY, PRIOR APPROVAL OF PURCHASES; AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to read Resolution No. 2020-24 by title only.
Vote: 7 - 0 - Unanimously
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jamie Whelan to adopt Resolution No. 2020-24.
Vote: 7 - 0 - Unanimously
8.
DISCUSSION ITEMS
A.
Rio de Flag Flood Control Project - Update.
Senior Project Manager Trevor Henry provided a PowerPoint presentation that covered the following:
RIO DE FLAG FLOOD CONTROL PROJECT UPDATE
PROJECT UPDATE
USACE
PROJECT DESIGN
ENVIRONMENTAL
BNSF RAILWAY CO.
Alicyn Gitlin submitted a public comment expressing concern about the potential success of the project, and its impact on the aesthetics, function, and educational value of the Rio de Flag for the community. She suggested reallocating funding to invest in structural modifications to protect individual properties from flood damage, and creating a safety, notification, and evacuation plan.
Councilmember Whelan asked if the drawings of the upper reach could be shared on the Rio de Flag website. Deputy City Manager Shane Dille explained that there was some sensitivity expressed by the Army Corp on sharing drawings on the website prior to the project going out to bid. Staff have been able to get their permission to share the composite drawings of the cross sections of the upper reach.
RIO DE FLAG FLOOD CONTROL PROJECT UPDATE
PROJECT UPDATE
USACE
PROJECT DESIGN
ENVIRONMENTAL
BNSF RAILWAY CO.
Alicyn Gitlin submitted a public comment expressing concern about the potential success of the project, and its impact on the aesthetics, function, and educational value of the Rio de Flag for the community. She suggested reallocating funding to invest in structural modifications to protect individual properties from flood damage, and creating a safety, notification, and evacuation plan.
Councilmember Whelan asked if the drawings of the upper reach could be shared on the Rio de Flag website. Deputy City Manager Shane Dille explained that there was some sensitivity expressed by the Army Corp on sharing drawings on the website prior to the project going out to bid. Staff have been able to get their permission to share the composite drawings of the cross sections of the upper reach.
B.
Sustainable Food Systems Update
Sustainability Specialist Dylan Lenzen provided a PowerPoint presentation that covered the following:
SUSTAINABLE FOOD SYSTEMS UPDATE
OUTLINE
BACKGROUND ON FOOD SYSTEMS PROGRAMMING
HOW IS COVID-19 IMPACTING FOOD SYSTEMS
COVID-19 RESPONSE EFFORTS
PROGRAM UPDATES
FOOD WASTE PREVENTION AND RECOVERY
COMMUNITY GARDEN EXPANSION AND IMPROVEMENTS
BACKYARD LIVESTOCK KEEPING OUTREACH
SUPPORTING LOCAL ECONOMIC DEVELOPMENT
DISCUSSION
Councilmember Shimoni and Councilmember Odegaard suggested a Food Waste Challenge similar to the Mayor’s Water Challenge.
Council expressed support and excitement for the program.
SUSTAINABLE FOOD SYSTEMS UPDATE
OUTLINE
BACKGROUND ON FOOD SYSTEMS PROGRAMMING
HOW IS COVID-19 IMPACTING FOOD SYSTEMS
COVID-19 RESPONSE EFFORTS
PROGRAM UPDATES
FOOD WASTE PREVENTION AND RECOVERY
COMMUNITY GARDEN EXPANSION AND IMPROVEMENTS
BACKYARD LIVESTOCK KEEPING OUTREACH
SUPPORTING LOCAL ECONOMIC DEVELOPMENT
DISCUSSION
Councilmember Shimoni and Councilmember Odegaard suggested a Food Waste Challenge similar to the Mayor’s Water Challenge.
Council expressed support and excitement for the program.
C.
Discussion on the current and future use of the Joel Montalvo Park building, also known as old Fire Station #2.
Parks and Recreation Director Rebecca Sayers provided a PowerPoint presentation that covered the following:
MONTALVO BUILDING DISCUSSION
JOEL MONTALVO PARK – 2211 E FIRST AVE
AERIAL IMAGE
RECENT IMPROVEMENTS
CURRENT USE
HISTORY OF THE PARCEL
BUILDING USE CONSIDERATIONS
Public comments were submitted from the following individuals:
The City Council expressed full support for repurposing the facility as a community learning center of some sort.
MONTALVO BUILDING DISCUSSION
JOEL MONTALVO PARK – 2211 E FIRST AVE
AERIAL IMAGE
RECENT IMPROVEMENTS
CURRENT USE
HISTORY OF THE PARCEL
BUILDING USE CONSIDERATIONS
Public comments were submitted from the following individuals:
- Dr. Alice Christie
- Maggie Carbajal
- Ward Davis
- David Hendershott
- JB Dewitt
- Melissa Welker
- Amber Rainey
- Angela Price
- Anastasiya Kobrina
- Natalie Rose
- Wendy McBride
- Rene RedDay
- Jeff Balmat
- Julie Crawford
- James Dryer
- Sue Hernandez
- Lana Malone
- A. Sunshine Coffman
- Michael Capizzi
- Claire Contreras
- Carol Dykes
- Aaron Tabor
- Erica Martin
- Kate Rose
- The Joel Montalvo Park Building is an optimal community space that could further enhance the 21st century STEAM skills in our youth.
- Flagstaff is America’s First STEM Community and needs a STEM Community Center.
- Sunnyside parents and grandparents want to see a sustainable community center in their neighborhood that encourages creativity and inquiry, where kids can be kids, and learn in a risk-free environment with every imaginable learning material.
- Designate the Joel Montalvo Park Building as a recreational/educational facility focusing on STEM to serve the youth and families of Flagstaff and build Flagstaff’s future workforce.
- By designating this building as a STEAM community center, we allow all children to have equal opportunities to gain confidence in digital literacy, mathematical thinking, independent thinking, and perseverance.
- There is an urgent need for a community and education center in the Sunnyside area in Flagstaff.
- There is a missing link in the education system and a lack of hands-on learning in children’s daily curriculum.
- Please consider using the Joel Montalvo Park Building as a community center that serves children and families in Flagstaff.
- The space should also be able to be utilized by non-profits who support the youth through empowering them with skills and engagement.
- Supportive of a use that combines recreational and experiential learning of STEAM fields for residents and visitors.
- Designate the old fire station as a figurative garden where STEAM programming can feed and water the community.
- A STEAM center draws out children’s self-confidence and love of learning, putting them on the right track for success and lifelong passion.
The City Council expressed full support for repurposing the facility as a community learning center of some sort.
9.
COUNCIL LIAISON REPORTS
Councilmember Odegaard reported that he attended the Beautification and Public Art Commission meeting where they discussed British red phone booths being converted into tiny libraries and the pilot program for vinyl wrapped utility boxes at the intersections of Cedar and Gemini as well as San Francisco and Beaver.
Vice Mayor Shimoni reported that the Diversity Awareness Commission was canceled due to lack of quorum and that he and Mayor Evans participated in the Alliance meeting where a number of topics were covered by the various local agencies.
Councilmember Salas reported that she attended the Parks and Recreation Commission meeting where they discussed updates regarding COVID-19 response, the recent opening of the tennis courts and dog parks, and the city’s Re-Entry Plan. She also reported that she participated in the Flagstaff Sister Cities International Board meeting which is working towards becoming its own non-profit entity. Discussions are ongoing about finding a sister city in Mexico.
Councilmember Whelan reported that she has been attending the weekly COVID-19 updates from the County. There has been discussion about the $3 trillion HEROS bill that is currently in motion and the importance of working with local representatives and lobbyists on communicating the importance of the bill and funneling funds directly to states and local jurisdictions. She also reported that NACOG has completed and released their comprehensive report. Their purpose is to bring together the public and private sectors to help guide development.
Mayor Evans reported that she participated in the ECONA Board meeting which included a great discussion with Senator Sinema on all things Flagstaff. Economic Vitality Director Heidi Hansen will provide a recap of the discussion to Council soon. She also reported that the City hosted the first Alliance meeting of the year; the main take away was that COVID has created a financial difficulty for all of the partners; NAU, CCC, FUSD, NAIPTA, Coconino County, and the City.
Vice Mayor Shimoni reported that the Diversity Awareness Commission was canceled due to lack of quorum and that he and Mayor Evans participated in the Alliance meeting where a number of topics were covered by the various local agencies.
Councilmember Salas reported that she attended the Parks and Recreation Commission meeting where they discussed updates regarding COVID-19 response, the recent opening of the tennis courts and dog parks, and the city’s Re-Entry Plan. She also reported that she participated in the Flagstaff Sister Cities International Board meeting which is working towards becoming its own non-profit entity. Discussions are ongoing about finding a sister city in Mexico.
Councilmember Whelan reported that she has been attending the weekly COVID-19 updates from the County. There has been discussion about the $3 trillion HEROS bill that is currently in motion and the importance of working with local representatives and lobbyists on communicating the importance of the bill and funneling funds directly to states and local jurisdictions. She also reported that NACOG has completed and released their comprehensive report. Their purpose is to bring together the public and private sectors to help guide development.
Mayor Evans reported that she participated in the ECONA Board meeting which included a great discussion with Senator Sinema on all things Flagstaff. Economic Vitality Director Heidi Hansen will provide a recap of the discussion to Council soon. She also reported that the City hosted the first Alliance meeting of the year; the main take away was that COVID has created a financial difficulty for all of the partners; NAU, CCC, FUSD, NAIPTA, Coconino County, and the City.
10.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion regarding the City’s BBB appropriations.
Councilmember Whelan noted that it is time to look at the allocations of the BBB tax.
Council was supportive of moving the item to a future agenda for discussion.
Council was supportive of moving the item to a future agenda for discussion.
11.
CITY MANAGER REPORT
A.
City Manager Report
Mr. Clifton briefly reviewed his report.
i.
City of Flagstaff Re-Entry Plan
Mr. Clifton noted that there has been a lot of attention and leg work at the staff level to develop the plan. Deputy City Manager Shannon Anderson has been leading the charge in developing the plan. Ms. Anderson stated that the plan is general guidance for the organization. It is broken into four phases with additional tiers for specific facilities. There will be consideration to move into another phase when there is a 14 day decline in new cases. Currently the city is in phase two of the plan.
A comment was provided by Joanne Parkes asking about the data used and the plans for reopening the library.
Council commented briefly on their support of the plan and expressed appreciation for the work done in developing it.
A comment was provided by Joanne Parkes asking about the data used and the plans for reopening the library.
Council commented briefly on their support of the plan and expressed appreciation for the work done in developing it.
12.
COVID-19 UPDATES
Councilmember Aslan indicated that he would like to see a graphical representation day to day on the trends experienced in Flagstaff. Councilmember Whelan agreed stating that specific data is important but it needs to be formulated visually and provided to the community. Mayor Evans expressed hesitation about the City posting information because the County is the health authority. It is better to be directing the public to one source rather that confusing the matter with the possibility of inconsistent or different reporting.
Vice Mayor Shimoni stated that he would like to see the city develop a guiding document on how to channel funds and get them to the most in need. He expressed concern about the lack of distancing and masking both in and out of Flagstaff. He indicated that he would like to see options for permitting the farmer’s market and outdoor seating options expanded. Ms. Hansen reported that through Discover Flagstaff marketing they have made it very clear in all the promotions that people should adhere to required CDC healthcare travel guidelines, business recommendations and hours, and fire restrictions. Stay, play, distance, and wear a mask responsibly. The messaging is going to locals and visitors as monuments are opening and visitors are coming.
Councilmember Whelan expressed her support for looking at ways to put more outdoor tables up for people to take their food and eat outside. She indicated that some cities have closed streets to allow for more outside dining options. Ms. Hansen noted that Terry Madeksza with the Downtown Business Alliance has been looking at options for Heritage Square and working with businesses to identify opportunities to assist with keeping their operations going.
Mayor Evans asked about the Farmer’s Market and their request to permit their event at City Hall. Mr. Clifton stated that a response to the request is in progress. Essentially, the statement will illustrate the city’s consistency in not permitting events or activities that create a large congregation of people on city property. Permits are being denied when it results in the congregation of people in an area.
Mayor Evans spoke about the pre-emptive actions by the Governor that are limiting cities and towns from being able to implement measures in their local jurisdictions. She encouraged Council and citizens to reach out to their legislative representatives and the Governor’s office to voice their concerns. She also encouraged citizens to support local businesses and support the efforts enacted by each business to address the spread of COVID.
Vice Mayor Shimoni stated that he would like to see the city develop a guiding document on how to channel funds and get them to the most in need. He expressed concern about the lack of distancing and masking both in and out of Flagstaff. He indicated that he would like to see options for permitting the farmer’s market and outdoor seating options expanded. Ms. Hansen reported that through Discover Flagstaff marketing they have made it very clear in all the promotions that people should adhere to required CDC healthcare travel guidelines, business recommendations and hours, and fire restrictions. Stay, play, distance, and wear a mask responsibly. The messaging is going to locals and visitors as monuments are opening and visitors are coming.
Councilmember Whelan expressed her support for looking at ways to put more outdoor tables up for people to take their food and eat outside. She indicated that some cities have closed streets to allow for more outside dining options. Ms. Hansen noted that Terry Madeksza with the Downtown Business Alliance has been looking at options for Heritage Square and working with businesses to identify opportunities to assist with keeping their operations going.
Mayor Evans asked about the Farmer’s Market and their request to permit their event at City Hall. Mr. Clifton stated that a response to the request is in progress. Essentially, the statement will illustrate the city’s consistency in not permitting events or activities that create a large congregation of people on city property. Permits are being denied when it results in the congregation of people in an area.
Mayor Evans spoke about the pre-emptive actions by the Governor that are limiting cities and towns from being able to implement measures in their local jurisdictions. She encouraged Council and citizens to reach out to their legislative representatives and the Governor’s office to voice their concerns. She also encouraged citizens to support local businesses and support the efforts enacted by each business to address the spread of COVID.
13.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
Councilmember Aslan stated that he would like to discuss potential strategies to improve absentee and early voting for city residents to encourage people to apply and register. City Clerk Stacy Saltzburg offered that the County has ramped up their messaging to the community about early voting and vote by mail options. They are also beginning to prepare for setting up polling places in locations that provide for adequate social distancing and enhanced cleaning efforts. Mr. Solomon stated that most election matters are dictated by state law and pre-empts cities and counties from enacting measures outside of those parameters. He encouraged messaging to voters about how to vote early and by mail to avoid exposure.
Councilmember Odegaard reported that ADOT recently met and presented their projects for loss of funding over the next three years; it is an estimated $711 million loss. They are proposing the postponement of the I-17 expansion and returning the $90 million grant for the project. This further speaks to the importance of providing local funding for projects to incentivize participation from the state.
Councilmember Salas stated that she is looking forward to an update from the Flag Safe task force led by Jeff Hall from Lowell Observatory.
Vice Mayor Shimoni thanked and Council and staff for the work being done to keep the city moving forward during uncertain times.
Mayor Evans stated that the Census is back in full swing. She encouraged everyone to visit www.2020census.gov and fill out their Census documents. It is important that everyone is counted because federal dollars are allocated based on population. She recognized Memorial Day coming up and encourage everyone to be aware, practice social distancing, and wear masks.
Councilmember Odegaard reported that ADOT recently met and presented their projects for loss of funding over the next three years; it is an estimated $711 million loss. They are proposing the postponement of the I-17 expansion and returning the $90 million grant for the project. This further speaks to the importance of providing local funding for projects to incentivize participation from the state.
Councilmember Salas stated that she is looking forward to an update from the Flag Safe task force led by Jeff Hall from Lowell Observatory.
Vice Mayor Shimoni thanked and Council and staff for the work being done to keep the city moving forward during uncertain times.
Mayor Evans stated that the Census is back in full swing. She encouraged everyone to visit www.2020census.gov and fill out their Census documents. It is important that everyone is counted because federal dollars are allocated based on population. She recognized Memorial Day coming up and encourage everyone to be aware, practice social distancing, and wear masks.
14.
ADJOURNMENT
The Regular Meeting of the Flagstaff City Council held May 19, 2020, adjourned at 8:53 p.m.
The Regular Meeting of the Flagstaff City Council held May 19, 2020, adjourned at 8:53 p.m.
| _______________________________ MAYOR |
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| ATTEST: |
|
_________________________________ CITY CLERK |
CERTIFICATION
I, STACY SALTZBURG, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on May 19, 2020. I further certify that the Meeting was duly called and held and that a quorum was present.
| DATED this 19th day of April, 2022. | |
________________________________ CITY CLERK |