CITY COUNCIL REGULAR MEETING
TUESDAY, JUNE 2, 2020
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
TUESDAY, JUNE 2, 2020
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
MINUTES
1.
CALL TO ORDER
Mayor Evans called the meeting of the Flagstaff City Council held June 2, 2020, to order at 3:00 p.m.
Mayor Evans called the meeting of the Flagstaff City Council held June 2, 2020, to order at 3:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR EVANS (virtually) VICE MAYOR SHIMONI (virtually) COUNCILMEMBER ASLAN (virtually) COUNCILMEMBER MCCARTHY (virtually) COUNCILMEMBER ODEGAARD (virtually) COUNCILMEMBER SALAS (virtually) COUNCILMEMBER WHELAN (virtually) |
ABSENT: |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
The Council and audience recited the pledge of allegiance and Councilmember Aslan read the Mission Statement of the City of Flagstaff.
The Council and audience recited the pledge of allegiance and Councilmember Aslan read the Mission Statement of the City of Flagstaff.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session of February 12, 2019, Special Meeting of February 13, 2019, Regular Meeting of February 19, 2019, Special Meeting of February 21, 2019, Regular Meeting of March 5, 2019, Regular Meeting of March 19, 2019, Combined Special Meeting/Work Session of March 26, 2019, Executive Session of October 8, 2019, Executive Session of October 29, 2019, and Work Session of November 26, 2019.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to approve the minutes of the City Council Work Session of February 12, 2019, Special Meeting of February 13, 2019, Regular Meeting of February 19, 2019, Special Meeting of February 21, 2019, Regular Meeting of March 5, 2019, Regular Meeting of March 19, 2019, Combined Special Meeting/Work Session of March 26, 2019, Executive Session of October 8, 2019, Executive Session of October 29, 2019, and Work Session of November 26, 2019.
Vote: 7 - 0 - Unanimously
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Tom Sabol addressed Council regarding the COVID protocols at the Ice Rink and requested they reopen the facility.
Gordon Watkins and Joan Martini addressed Council with concerns about the drive-in Movies on the Square events downtown.
Gordon Watkins and Joan Martini addressed Council with concerns about the drive-in Movies on the Square events downtown.
6.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
Councilmember Whelan asked for Item 6A to be pulled for discussion.
Karin Malis-Clark submitted written comments in support of Item 6C.
Karin Malis-Clark submitted written comments in support of Item 6C.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Austin Aslan to approve Consent Items 6B, C, D, and E as presented.
Vote: 7 - 0 - Unanimously
A.
Consideration and Approval of Contract: Approve the construction contract with Western Utilities Contractors, LLC, dba Overley’s in the amount of $1,359,657.00 for the Summit Water project.
Councilmember Whelan asked if the convenience rule could be used for the project to get the local respondent. Mr. Solomon explained that in accordance with the procurement manual, the rule would not apply to the project.
Moved by Councilmember Jamie Whelan, seconded by Vice Mayor Adam Shimoni to approve the construction contract with Western Utilities Contractors, LLC, dba Overley’s in the amount of $1,359,657.00 and a contract duration period of 200 calendar days; approve a contract allowance of $67,982.85, which is 5% of the lowest responsive bid; approve Change Order Authority to the City Manager in the amount of $135,965.70 which is 10% of the lowest responsive bid; and authorize the City Manager to execute the necessary documents.
Vote: 7 - 0 - Unanimously
B.
Consideration and Approval of Contract: Approve the construction contract with Mountain High Excavation, LLC. in the amount of $577,804.00 for the Fir Avenue Waterline Replacement Project.
- Approve the construction contract with Mountain High Excavation, LLC. in the amount of $577,804.00, and a contract time period of 120 calendar days;
- Approve a contract allowance of $43,335.30, which is 7.5% of the lowest responsive bid;
- Approve Change Order Authority to the City Manager in the amount of $57,780.40 (10% of the contract amount, less allowances); and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval: Flagstaff Fire Department Fire Management Agreement with The Nature Conservancy
Approve the Fire Management Agreement between The Nature Conservancy and The City of Flagstaff Fire Department
Approve the Fire Management Agreement between The Nature Conservancy and The City of Flagstaff Fire Department
D.
Consideration and Approval of Contract: Approval of Fort Tuthill Well Cost Sharing and Construction Agreement for electrical line joint trench with DW Tower, LLC in an amount not to exceed $74,000.
- Staff recommends that the City Council approve the Cost Sharing and Construction Agreement with DW Tower, LLC. in an amount not to exceed $74,000 to share the cost for design, construction and installation of the conduit containing needed electrical infrastructure from Highway 89 to a new second well site at Fort Tuthill (Ft. Tuthill Well #2); and
- Authorize the City Manager to execute the necessary documentation.
E.
Consideration and Approval of Contract: Cartegraph Software and Services Contract renewal for a 3-year term for a total cost of $187,613.64
- Approve the Cartegraph Software and Services Contract renewal in the amount of $187,613.64 for an additional 3-year term commencing on July 1, 2020; and
- Authorize the City Manager to execute the necessary documents.
7.
PUBLIC HEARING ITEMS
A.
Consideration and Adoption of Ordinance No. 2020-13: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 7 Health and Sanitation, Chapter 7-03 Water System Regulations, Section 7-03-001-0010, Subsection A Water Rates, to establish a new Water Resources Infrastructure Protection through Wildland Fire Management Fee; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date.
Mayor Evans opened the public hearing on Items 7A and 7B.
Sustainability Director Nicole Antonopoulos provided a PowerPoint presentation that covered the following:
WATER RESOURCE INFRASTRUCTURE PROTECTION INITIATIVE AND RESTRUCTURING ENVIRONMENTAL MANAGEMENT FEES
DISCUSSION
Wildland Fire Manager Neil Chapman continued the presentation.
BACKGROUND
ONGOING WILDLAND FIRE MANAGEMENT PROGRAM FUNDING
WILDFIRE MANAGEMENT
CUSTOMER IMPACT – FINANCIAL SCENARIOS
Ms. Antonopoulos concluded the presentation.
CLIMATE CHANGE IN FLAGSTAFF
VULNERABILITIES: WHAT IS AT RISK?
ENVIRONMENTAL MANAGEMENT FEE
A FEE RESTRUCTURE – WHY?
PROPOSED FEE RESTRUCTURE
RESIDENTIAL CUSTOMER IMPACT EXAMPLE WITH TYPICAL MUNICIPAL BILL SERVICE
COMMERCIAL CUSTOMER IMPACT EXAMPLE WITH MUNICIPAL TRASH AND RECYCLING SERVICE
EMF/WRIP RESIDENTIAL IMPACT SUMMARY
TIMELINE
OUTREACH
BUILDING COMMUNITY TOGETHER
ADVANCING CITY INITIATIVES
The following individuals addressed Council:
There being no further public comment Mayor Evans closed the public hearing on Item 7A.
Sustainability Director Nicole Antonopoulos provided a PowerPoint presentation that covered the following:
WATER RESOURCE INFRASTRUCTURE PROTECTION INITIATIVE AND RESTRUCTURING ENVIRONMENTAL MANAGEMENT FEES
DISCUSSION
Wildland Fire Manager Neil Chapman continued the presentation.
BACKGROUND
ONGOING WILDLAND FIRE MANAGEMENT PROGRAM FUNDING
WILDFIRE MANAGEMENT
CUSTOMER IMPACT – FINANCIAL SCENARIOS
Ms. Antonopoulos concluded the presentation.
CLIMATE CHANGE IN FLAGSTAFF
VULNERABILITIES: WHAT IS AT RISK?
ENVIRONMENTAL MANAGEMENT FEE
A FEE RESTRUCTURE – WHY?
PROPOSED FEE RESTRUCTURE
RESIDENTIAL CUSTOMER IMPACT EXAMPLE WITH TYPICAL MUNICIPAL BILL SERVICE
COMMERCIAL CUSTOMER IMPACT EXAMPLE WITH MUNICIPAL TRASH AND RECYCLING SERVICE
EMF/WRIP RESIDENTIAL IMPACT SUMMARY
TIMELINE
OUTREACH
BUILDING COMMUNITY TOGETHER
ADVANCING CITY INITIATIVES
The following individuals addressed Council:
- Karin Malis-Clark
- Anne Mottek
- The City of Flagstaff has been a leader and a partner in Forest Health; the fee will enable the City to sustain that leadership and continue to be a strong partner.
- Considering the investment that Flagstaff voters have already made in the Flagstaff Watershed Protection Project, continuing forest health and restoration measures that reduce severe wildfire risk and potential destruction of our watersheds, is critical to maintaining quality of life for citizens.
There being no further public comment Mayor Evans closed the public hearing on Item 7A.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Austin Aslan read Ordinance No. 2020-13 by title only for the first time with the minor change of going from Option 1 to Option 2.
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Regina Salas to amend the motion to go with Option 1.
Councilmember McCarthy stated that Option 2 provides additional watershed protection and Option 1 eliminates that. The average cost to the household is $0.52 per month which he believes is minimal.
Councilmember Aslan agreed stating that he prefers to see funding go toward wildfire management.
Councilmember Odegaard stated that he is concerned about raising fees for new projects in the face of housing concerns. He is also concerned about starting the new projects associated with Option 2 during the pandemic.
Vote: 3 - 4
- AYE:
-
Councilmember Charlie Odegaard
Councilmember Regina Salas
Mayor Coral Evans
ORIGINAL MOTION
Vote: 3 - 4
- AYE:
-
Councilmember Austin Aslan
Councilmember Jamie Whelan
Councilmember Jim McCarthy
Moved by Councilmember Austin Aslan, seconded by Vice Mayor Adam Shimoni to read Ordinance No. 2020-13 as presented by title only for the first time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, TITLE 7 HEALTH AND SANITATION, SECTION 7-03 WATER SYSTEM REGULATIONS, SECTION 7-03-001-0010, SUBSECTION A WATER RATES, TO ESTABLISH A NEW WATER RESOURCES INFRASTRUCTURE PROTECTION THROUGH WILDLAND FIRE MANAGEMENT FEE; PROVIDING FOR PENALTIES, REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
B.
Consideration and Adoption of Ordinance No. 2020-14: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 7 Health and Sanitation, Section 7-04-001-0010 Fees, Subsection I, by restructuring the Environmental Management Fee; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date
Karen Malis-Clark submitted comments in support stating that the proposed fees will support important programs and projects.
There being no further comments Mayor Evans closed the public hearing on Item 7B.
There being no further comments Mayor Evans closed the public hearing on Item 7B.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard read Ordinance No. 2020-14 by title only for the first time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, TITLE 7 HEALTH AND SANITATION, SECTION 7-04-001-0010 FEES, SUBSECTION I, BY RESTRUCTURING THE ENVIRONMENTAL MANAGEMENT FEE; PROVIDING FOR PENALTIES, REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
8.
REGULAR AGENDA
A.
Consideration and Adoption: City of Flagstaff Re-Entry Plan.
Mr. Clifton provided a PowerPoint presentation that covered the following:
RE-ENTRY PLAN
MONITORING CRITERIA
INTRODUCTION
Director of T-Gen North Dr. David Engelthaler introduced himself and indicated he was available for questions.
Deputy City Manager Shannon Anderson continued the presentation.
MONITORING CRITERIA
NUMBER OF CASES
COCONINO COUNTY DAILY CASE COUNTS BY GEOGRAPHIC REGION
PERCENT OF POSITIVE TESTS
DISCUSSION WITH COUNCIL & DR. ENGELTHALER
Council discussed the current COVID-19 data. The following points were discussed:
Nancy McCleskey submitted a public comment encouraging the Council to proceed with caution as they determine next steps in moving forward.
Ms. Anderson moved into the Re-Entry Plan portion of the PowerPoint presentation.
RE-ENTRY PLAN
PLAN FOR RE-ENTRY INTO CITY FACILITIES AND PROPERTIES
PHASE I
PHASE II
PHASE III
PHASE IV
SPECIAL EVENTS & PERMITS
CDC GUIDELINES
EMPLOYEE & WORKPLACE SAFETY
The following points were discussed by Council:
Downward trajectory of the number of cases, hospitalizations and deaths over four or more weeks. During this same timeframe, the community members, business owners and visiting public have demonstrated the ability to follow CDC guidelines such as physical distancing, wearing masks when in close spaces and personal hygiene to help prevent serious illness and death. Healthcare facilities must have capacity to care for those who are seriously ill and the ability to provide testing, monitoring and contact tracing.
RE-ENTRY PLAN
MONITORING CRITERIA
INTRODUCTION
Director of T-Gen North Dr. David Engelthaler introduced himself and indicated he was available for questions.
Deputy City Manager Shannon Anderson continued the presentation.
MONITORING CRITERIA
NUMBER OF CASES
COCONINO COUNTY DAILY CASE COUNTS BY GEOGRAPHIC REGION
PERCENT OF POSITIVE TESTS
DISCUSSION WITH COUNCIL & DR. ENGELTHALER
Council discussed the current COVID-19 data. The following points were discussed:
- Different ways of interpreting data.
- Responsibilities of the public to reduce spread.
- The potential of a second wave.
- Concerns about seasonality.
- Shifting the focus to limiting serious illness, death, and impacts to the healthcare system.
- Mutations and variants of the virus.
- The importance of looking at COVID-19 from a long-term standpoint.
- The use of masks.
- Updates on vaccine development.
- Outdoor events and activities.
Nancy McCleskey submitted a public comment encouraging the Council to proceed with caution as they determine next steps in moving forward.
Ms. Anderson moved into the Re-Entry Plan portion of the PowerPoint presentation.
RE-ENTRY PLAN
PLAN FOR RE-ENTRY INTO CITY FACILITIES AND PROPERTIES
PHASE I
PHASE II
PHASE III
PHASE IV
SPECIAL EVENTS & PERMITS
CDC GUIDELINES
EMPLOYEE & WORKPLACE SAFETY
The following points were discussed by Council:
- It is not time to move out of Phase 2 yet.
- Clear criteria needs to be established before moving into Phase 3.
- Continued mask wearing in city facilities.
- Limiting attendance at events.
Downward trajectory of the number of cases, hospitalizations and deaths over four or more weeks. During this same timeframe, the community members, business owners and visiting public have demonstrated the ability to follow CDC guidelines such as physical distancing, wearing masks when in close spaces and personal hygiene to help prevent serious illness and death. Healthcare facilities must have capacity to care for those who are seriously ill and the ability to provide testing, monitoring and contact tracing.
Moved by Councilmember Charlie Odegaard, seconded by Vice Mayor Adam Shimoni to adopt the City of Flagstaff Re-Entry Plan including additional language about monitoring criteria.
Vote: 7 - 0 - Unanimously
B.
Consideration and Approval: Legends Entertainment District Agreement (Advertising for Discover Flagstaff/CVB)
Marketing and Media Relations Manager Lori Pappas provided a PowerPoint presentation that covered the following:
LEGENDS ENTERTAINMENT DISTRICT AGREEMENT
LEGENDS ENTERTAINMENT DISTRICT AGREEMENT
CURRENT OUT-OF-HOME CREATIVE
VEHICLE AND FOOT TRAFFIC IN #1 DRIVE MARKET
REQUEST TO RENEW CONTRACT
BUDGET
The following individuals submitted comments in support of the agreement:
Councilmember Whelan expressed appreciation for the inclusion of COVID mitigation messaging in the advertising.
VEHICLE AND FOOT TRAFFIC IN #1 DRIVE MARKET
REQUEST TO RENEW CONTRACT
BUDGET
The following individuals submitted comments in support of the agreement:
- Lynda Fleischer
- Jennifer Rolley
- The Phoenix area is ideal for marketing efforts.
- The billboard is perfectly positioned in the heart of the entertainment district and in front of major sporting and concert venues.
- Flagstaff is known for its charming, locally owned businesses, and those businesses need tourists to survive.
- Continuation of the billboard keeps with best and highest use of tourism funds.
- This is the number one market for attracting out of town visitation.
Councilmember Whelan expressed appreciation for the inclusion of COVID mitigation messaging in the advertising.
Moved by Councilmember Regina Salas, seconded by Councilmember Charlie Odegaard approve the two-year renewal of the Legends Entertainment District advertising agreement with Discover Flagstaff in the amount of $78,000 per year for FY ’21 and FY ’22. This is the same amount as previously approved by City Council for FY’s 18 – 20 for the same downtown Phoenix billboard placement.
Vote: 6 - 1
- NAY:
-
Councilmember Jim McCarthy
C.
Consideration and Approval of Lease Amendments: Amendment of Flagstaff Airport Leases and Hangar Permits to offer rent abatement from a minimum of three (3) months or a maximum of six (6) months, due to the economic impacts of the COVID-19 pandemic.
Grants and Contracts Manager Stacey Brechler-Knaggs stated that the item was previously presented to Council on May 19, 2020. At that time it only included leases and what is currently presented includes both leases and hangar permits.
Cal McCloy submitted comments urging the Council to grant the rent abatement for the greater good of the community and preserve air service in Flagstaff.
Cal McCloy submitted comments urging the Council to grant the rent abatement for the greater good of the community and preserve air service in Flagstaff.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard approve lease amendments with all of the airport tenants to abate rent for six (6) months and approve hangar permit amendments with all hangar tenants to abate rent for six (6) months, and authorize the Airport Director to administratively approve these amendments
Moved by Vice Mayor Adam Shimoni, seconded by Councilmember Austin Aslan to amend the motion to provide rent abatements for three months.
Vote: 3 - 4
- AYE:
-
Councilmember Austin Aslan
Councilmember Jim McCarthy
Vice Mayor Adam Shimoni
ORIGINAL MOTION
Vote: 7 - 0 - Unanimously
D.
Consideration and Approval of Contract: Cooperative Purchase Contract with Stifel, Nicolaus & Company, Inc. to provide Underwriting Services for issuing Certificates of Participation debt. The contract has a maximum total cost not to exceed $900,000.
Management Services Director Rick Tadder addressed Council and explained that Items 8D and 8E are cooperative contracts for underwriting services and bond counsel. The authorization to issue debt will be considered at the June 23, 2022 meeting.
Moved by Councilmember Jamie Whelan, seconded by Vice Mayor Adam Shimoni to approve the Cooperative Purchase Contract for Bond Underwriting Services with Stifel, Nicolaus & Company, Inc. for a fee of $5.00 per $1,000 of bond par issuance for underwriting and $2.00 per $1,000 of bond par issuance for management services for a total of $875,000 plus regulatory and marketing expenses for a maximum total not to exceed an amount of $900,000 utilizing a cooperative contract through the Crane Elementary School District #13 RFP C-005-1718 and authorize the City Manager to execute the necessary documents.
Vote: 7 - 0 - Unanimously
E.
Consideration and Approval of Contract: Cooperative Purchase Contract with Greenberg Traurig, LLP to provide Bond Counsel services for issuing Certificate of Participation debt in an amount not to exceed $125,000.
Moved by Councilmember Charlie Odegaard, seconded by Vice Mayor Adam Shimoni to approve the cooperative purchase contract for Bond Counsel services through Greenburg Traurig LLP for a fee of $1.00 per $1,000 of bond par issuance and an amount not to exceed $125,000 utilizing a cooperative purchase agreement through the Chandler Unified School District #80, RFP #01-18-022 and authorize the City Manager to execute the necessary documents.
Vote: 7 - 0 - Unanimously
F.
Consideration and Adoption of Resolution No. 2020-29: A resolution of the City of Flagstaff, Arizona Mayor and Common Council, designating the Chief Fiscal Officer for officially submitting the Fiscal Year 2020 expenditure limitation report to the Arizona Auditor General
Moved by Vice Mayor Adam Shimoni, seconded by Councilmember Charlie Odegaard to read Resolution No. 2020-29 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, DESIGNATING THE CHIEF FISCAL OFFICER FOR OFFICIALLY SUBMITTING THE FISCAL YEAR 2020 EXPENDITURE LIMITATION REPORT TO THE ARIZONA AUDITOR GENERAL
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Adam Shimoni to adopt Resolution No. 2020-29.
Vote: 7 - 0 - Unanimously
G.
Consideration and Adoption of Resolution No. 2020-30: A resolution of the City of Flagstaff, Arizona Mayor and Common Council designating the Chief Fiscal Officer for officially submitting the fiscal year 2021 expenditure limitation report to the Arizona Auditor General
Moved by Councilmember Jim McCarthy, seconded by Councilmember Jamie Whelan to read Resolution No. 2020-30 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, DESIGNATING THE CHIEF FISCAL OFFICER FOR OFFICIALLY SUBMITTING THE FISCAL YEAR 2021 EXPENDITURE LIMITATION REPORT TO THE ARIZONA AUDITOR GENERAL
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Austin Aslan to adopt Resolution No. 2020-30.
Vote: 7 - 0 - Unanimously
A break was held from 7:20 p.m. through 7:26 p.m.
H.
Consideration and Adoption of Resolution No. 2020-31: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2020-2021; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 2020-2021)
Finance Director Brandi Suda provided a PowerPoint presentation that covered the following:
CITY OF FLAGSTAFF FY 2020-2021 BUDGET
TIMELINE
LEGAL SCHEDULE A
HIGHLIGHTS
INVESTMENTS BY COUNCIL PRIORITY
CHANGES SINCE APRIL RETREAT
ADDITIONAL INFORMATION
Councilmember Whelan expressed concern about a $217 Million increase going into a recession. While she understands needing to appropriate the highest amount she is concerned about the potential losses in revenue.
CITY OF FLAGSTAFF FY 2020-2021 BUDGET
TIMELINE
LEGAL SCHEDULE A
HIGHLIGHTS
INVESTMENTS BY COUNCIL PRIORITY
CHANGES SINCE APRIL RETREAT
ADDITIONAL INFORMATION
Councilmember Whelan expressed concern about a $217 Million increase going into a recession. While she understands needing to appropriate the highest amount she is concerned about the potential losses in revenue.
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to read Resolution No. 2020-31 by title only.
Vote: 6 - 1
- NAY:
-
Councilmember Jamie Whelan
A RESOLUTION OF THE COUNCIL OF THE CITY OF FLAGSTAFF, ARIZONA ADOPTING THE TENTATIVE BUDGET FOR THE CITY OF FLAGSTAFF FOR FISCAL YEAR 2020-2021
Moved by Councilmember Austin Aslan, seconded by Vice Mayor Adam Shimoni to adopt Resolution No. 2020-31.
Vote: 6 - 1
- NAY:
-
Councilmember Jamie Whelan
9.
DISCUSSION ITEMS
A.
Library updates and discussion on adjusting hours of operation
Library Director Jared Tolman provided a PowerPoint presentation that covered the following:
FLAGSTAFF CITY – COCONINO COUNTY PUBLIC LIBRARY
EAST FLAGSTAFF LIBRARY PHOTOS
EFCL BATHROOM RENOVATIONS
MAIN LIBRARY PHOTOS
MAGAZINE COLLECTION
TUBA CITY LIBRARY RENOVATIONS
EXTENDED SUNDAY HOURS
WHAT HELPED US DECIDE
DOOR COUNT
PUBLIC SURVEY
Council expressed appreciation and support for the recommendation.
FLAGSTAFF CITY – COCONINO COUNTY PUBLIC LIBRARY
EAST FLAGSTAFF LIBRARY PHOTOS
EFCL BATHROOM RENOVATIONS
MAIN LIBRARY PHOTOS
MAGAZINE COLLECTION
TUBA CITY LIBRARY RENOVATIONS
EXTENDED SUNDAY HOURS
WHAT HELPED US DECIDE
DOOR COUNT
PUBLIC SURVEY
Council expressed appreciation and support for the recommendation.
B.
Discussion regarding Governor Ducey's Declaration of State of Emergency
Mr. Solomon explained that the Governor’s State of Emergency imposes a statewide curfew due to rioting. The curfew is from 8:00 p.m. through 5:00 a.m. each night from May 31, 2020 through June 8, 2020 unless extended. Prohibited activities are using, standing, sitting, traveling, or being present on any public street or public place during the curfew hours. Exemptions are broad and include police and fire, medical personnel, and emergency response personnel. There is also a media exemption along with traveling to and from work and religious worship. Violation of the curfew is a class 1 misdemeanor with any other crimes committed being separately cited.
Council discussed Governor Ducey’s Declaration of a State of Emergency. Discussion points included:
Council discussed Governor Ducey’s Declaration of a State of Emergency. Discussion points included:
- Confusion in the community.
- Local police response.
- Developing a video showing Council and community support.
- The need for continued dialogue focused on healing social inequities.
10.
COUNCIL LIAISON REPORTS
Councilmember McCarthy reported that the Housing Commission met last week to debrief on the 2020 housing bond. He developed a report to the City Manager and Housing Commission covering a number of items and encouraged Council to read the report.
Councilmember Whelan reported that she attended the NACOG meeting where they discussed the different parts of NACOG. The Agency on Aging received $5.7 Million from the Cares Act 1 and $18 Million in Cares Act 2. They have improved their Meals on Wheels program and Head Start is working to refigure their family style meals program and teaching to be COVID compliant.
Councilmember Whelan reported that she attended the NACOG meeting where they discussed the different parts of NACOG. The Agency on Aging received $5.7 Million from the Cares Act 1 and $18 Million in Cares Act 2. They have improved their Meals on Wheels program and Head Start is working to refigure their family style meals program and teaching to be COVID compliant.
11.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion regarding the development of an online portal for citizens to submit and sign Citizen Petitions to the City Council.
Councilmember Whelan stated that she would like to have an online portal created that allows people to sign a citizen petition to the City Council.
The requisite number of Councilmembers supported the item being forwarded to a future agenda for discussion.
The requisite number of Councilmembers supported the item being forwarded to a future agenda for discussion.
B.
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council to "examine Towns on Lone Tree/Tract 22 Student Housing Development (Symmetry/Valeo)"
Mr. Solomon explained that the petition involves site plan review which is not policy decision for the Council and the city code indicates that the authority rests with the Planning Director. The Director shall approve the plan as submitted, approve with conditions, or deny the application and the decision can be appealed to the Board of Adjustment. Ultimately, it is not a policy decision but rather administrative and Council has no authority to conduct the review.
Bruce Carl Ertman submitted comments encouraging Council to review the site plan, particularly in regard to the plan’s conformance to the development agreement. The Council has a duty to ensure that any development on this site adheres to the binding development agreement between the city and property owner as well as the conditional nature of the current zoning.
Mary Norton submitted comments asking the Council to review the site plan.
Councilmember McCarthy noted that he heard that the Council does not have the authority to review site plans. However, he believes that the City Council has an oversight responsibility, and he would like to see the matter move forward for further discussion.
Councilmember Odegaard stated that there is no site plan to review and he is hesitant to consider moving the item forward without the benefit of having the plan.
Councilmember Whelan noted that there is a clear separation between Council and staff with regard to these matters. She is not qualified to review or make an educated ruling which is why the process is set up the way it is.
There was not enough support to move the item forward to a future agenda.
Bruce Carl Ertman submitted comments encouraging Council to review the site plan, particularly in regard to the plan’s conformance to the development agreement. The Council has a duty to ensure that any development on this site adheres to the binding development agreement between the city and property owner as well as the conditional nature of the current zoning.
Mary Norton submitted comments asking the Council to review the site plan.
Councilmember McCarthy noted that he heard that the Council does not have the authority to review site plans. However, he believes that the City Council has an oversight responsibility, and he would like to see the matter move forward for further discussion.
Councilmember Odegaard stated that there is no site plan to review and he is hesitant to consider moving the item forward without the benefit of having the plan.
Councilmember Whelan noted that there is a clear separation between Council and staff with regard to these matters. She is not qualified to review or make an educated ruling which is why the process is set up the way it is.
There was not enough support to move the item forward to a future agenda.
12.
CITY MANAGER REPORT
A.
City Manager Report
Mr. Clifton briefly reviewed his report.
i.
Discussion and Possible Direction on Proposed Climate Resolution
Council indicated that while they wanted to consider the resolution at an in-person meeting, with the current state of things they feel it best not to wait for that to happen. They requested that it be presented to them before the summer break.
13.
COVID-19 UPDATES
Vice Mayor Shimoni asked for information on developing a guiding document on resiliency and sustainability through the COVID pandemic with a bottom-up approach. Mr. Clifton indicated that he would work with Sustainability Director Nicole Antonopoulos to determine the need and provide information.
14.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
Councilmember Odegaard reported that the Rio de Flag Bridge project was included in ADOT’s tentative budget. He reported that he and Councilmember McCarthy attended an Eagle Scout ceremony where they presented a recognition from the Mayor to Oscar Woolverton. He also offered gratitude to Mayor Evans for her leadership.
Councilmember Salas requested a FAIR item to discuss possible action to adjust the timeline of the Flagstaff minimum wage from Proposition 414 with the intent of furthering the purpose of the voter initiative.
Councilmember McCarthy commented on the upcoming Movies in the Square events and expressed concern about the potential noise impacts. He asked about permitting of the event. Mr. Clifton stated that there is no permit for the event and that he will get additional information from the Downtown Business Alliance on the event and relay that to the Council.
Councilmember Whelan thanked leadership and the Mayor for all the work and guidance being provided with the pandemic.
Councilmember Aslan made note of the need to potentially address the protocol for meeting lengths while in the virtual setting. He noted that it is easier for the meetings to go longer while virtual and it is important to be mindful of the time.
Vice Mayor Shimoni reported that he recently had a good conversation with the Hopi Chairman and was grateful to make the connection and work to better support their respective communities.
Mayor Evans offered her gratitude to city leadership and the Council for the hard work and considerations given during such a difficult time.
Councilmember Salas requested a FAIR item to discuss possible action to adjust the timeline of the Flagstaff minimum wage from Proposition 414 with the intent of furthering the purpose of the voter initiative.
Councilmember McCarthy commented on the upcoming Movies in the Square events and expressed concern about the potential noise impacts. He asked about permitting of the event. Mr. Clifton stated that there is no permit for the event and that he will get additional information from the Downtown Business Alliance on the event and relay that to the Council.
Councilmember Whelan thanked leadership and the Mayor for all the work and guidance being provided with the pandemic.
Councilmember Aslan made note of the need to potentially address the protocol for meeting lengths while in the virtual setting. He noted that it is easier for the meetings to go longer while virtual and it is important to be mindful of the time.
Vice Mayor Shimoni reported that he recently had a good conversation with the Hopi Chairman and was grateful to make the connection and work to better support their respective communities.
Mayor Evans offered her gratitude to city leadership and the Council for the hard work and considerations given during such a difficult time.
15.
ADJOURNMENT
The Regular Meeting of the Flagstaff City Council held June 2, 2020, adjourned at 9:30 p.m.
The Regular Meeting of the Flagstaff City Council held June 2, 2020, adjourned at 9:30 p.m.
| _______________________________ MAYOR |
|
| ATTEST: |
|
_________________________________ CITY CLERK |
CERTIFICATION
I, STACY SALTZBURG, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on June 2, 2020. I further certify that the Meeting was duly called and held and that a quorum was present.
| DATED this 19th day of April, 2022. | |
________________________________ CITY CLERK |