CITY COUNCIL REGULAR MEETING
TUESDAY, AUGUST 18, 2020
CITY HALL STAFF CONFERENCE ROOM
211 WEST ASPEN
3:00 P.M.
TUESDAY, AUGUST 18, 2020
CITY HALL STAFF CONFERENCE ROOM
211 WEST ASPEN
3:00 P.M.
MINUTES
1.
CALL TO ORDER
Mayor Evans called the meeting of the Flagstaff City Council held August 18, 2020, to order at 3:00 p.m.
Mayor Evans called the meeting of the Flagstaff City Council held August 18, 2020, to order at 3:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR EVANS (virtually) VICE MAYOR SHIMONI (virtually) COUNCILMEMBER ASLAN (virtually) COUNCILMEMBER MCCARTHY (virtually) COUNCILMEMBER ODEGAARD (virtually) COUNCILMEMBER SALAS (virtually) COUNCILMEMBER WHELAN (virtually) |
ABSENT: |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
The Council and audience recited the pledge of allegiance and Councilmember Aslan read the Mission Statement of the City of Flagstaff.
The Council and audience recited the pledge of allegiance and Councilmember Aslan read the Mission Statement of the City of Flagstaff.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
None
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
None
5.
LIQUOR LICENSE PUBLIC HEARINGS
Mayor Evans opened the public hearing.
Sergeant Ryan Turley introduced the application and was available for questions.
There being no public comment, Mayor Evans closed the public hearing.
Sergeant Ryan Turley introduced the application and was available for questions.
There being no public comment, Mayor Evans closed the public hearing.
Moved by Councilmember Regina Salas, seconded by Councilmember Jamie Whelan to forward all three applications to the State with a recommendation of approval.
Vote: 7 - 0 - Unanimously
A.
Consideration and Action on Liquor License Application: Lijuan Zhen "Golden Dragon," 2730 E. Lakin Drive, Series 12 (restaurant), New License.
B.
Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Mayor," 101 S. San Francisco, Series 06, New Application.
C.
Consideration and Action on Liquor License Application: Franklin Garrison, Jr., "Flagstaff Station," 1800 N. Fort Valley Road, Series 12 (restaurant), New License.
6.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
Councilmember Whelan asked for Item 6A to be pulled for discussion.
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Adam Shimoni to approve Consent Items 6B, 6C, 6D, and 6E as presented.
Vote: 7 - 0 - Unanimously
A.
Consideration and Approval of Contract: Central Square software proprietary purchase contract for continued service and maintenance for a three (3) year term, with automatic 1-year renewals unless sooner terminated.
Councilmember Whelan expressed concern about the percentage of price increase and asked why it was so large. IT Director CJ Perry indicated that there were things that were pro-rated from the prior contract.
Councilmember Whelan suggested that staff counter-offer on the contract to see if the increase could be reduced.
Councilmember Whelan suggested that staff counter-offer on the contract to see if the increase could be reduced.
Moved by Councilmember Jamie Whelan, seconded by Councilmember Charlie Odegaard to postpone the item to allow staff additional time to negotiate with the vendor.
Vote: 7 - 0 - Unanimously
B.
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for the Design of a Snow Removal Equipment Building.
Approve the Grant Agreement #3-04-0015-044-2020 with the U.S. Department of Transportation, Federal Aviation Administration in the amount of $859,977 for the Design of a Snow Removal Equipment Building.
C.
Consideration and Approval of Contract: Integrated Library System (ILS) Project; Contract #2020-09 with ByWater Solutions in the amount not to exceed $160,200.00. Flagstaff City- Coconino County Public Library District; Replacement of Current Integrated Library System.
- Approve the purchase agreement with ByWater Solutions for a new Integrated Library System.
- Authorize the City Manager to execute all necessary documents.
D.
Consideration and Approval of Cooperative Purchase Contract: Cisco Collaboration Enterprise Agreement with Advanced Network Management, Inc.
- Approve a Cooperative Purchase Contract with Advanced Network Management, Inc. in an amount not to exceed $135,000 (plus applicable taxes) over a period of five (5) years under the State of Arizona cooperative purchase contract 1GPA 19-07PV-01; and
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Grant Agreement: Acceptance of the Department of Justice’s Office of Community Oriented Policing Services (COPS Office), Community Policing and Development (CPD) Microgrant for Officer Safety and Wellness for Flagstaff Police Department Staff.
Approve the award from the Department of Justice for grant funds in the amount of $88,770; there is no City match required for this grant.
Approve the award from the Department of Justice for grant funds in the amount of $88,770; there is no City match required for this grant.
7.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: A cooperative purchase contract with Passport Labs, Inc. for parking enforcement software services utilizing the National Cooperative Purchasing Alliance (NCPA) Contract (Contract # 05-20).
Acting Parking Manager Gail Brockman provided a PowerPoint presentation that covered the following:
PASSPORT CONTRACT PARKFLAG ENFORCEMENT SOFTWARE
PASSPORT CONTRACT
PASSPORT LABS INC.
SERVICES PROVIDED
HARDWARE PROVIDED
CUSTOMER SERVICE IS KEY
PASSPORT CONTRACT PARKFLAG ENFORCEMENT SOFTWARE
PASSPORT CONTRACT
PASSPORT LABS INC.
SERVICES PROVIDED
HARDWARE PROVIDED
CUSTOMER SERVICE IS KEY
Moved by Councilmember Jamie Whelan, seconded by Councilmember Austin Aslan to approve the contract with Passport Labs Inc. for parking software and services in an amount not-to-exceed $102,639.73 over a three year contract period, identified as Years 4, 5, and 6.
Vote: 6 - 1
- NAY:
-
Councilmember Charlie Odegaard
B.
Consideration and Adoption of Ordinance No. 2020-20: An ordinance of the Flagstaff City Council authorizing the acquisition of approximately .082 acres of real property located at 424 East Butler Avenue, Coconino County Assessor Parcel Number 104-01-023, for the Lone Tree Overpass Project, providing for delegation of authority; and establishing an effective date.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Jamie Whelan to read Ordinance No. 2020-20 by title only for the final time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE OF THE FLAGSTAFF CITY COUNCIL AUTHORIZING THE ACQUISITION OF APPROXIMATELY .082 ACRES OF REAL PROPERTY LOCATED AT 424 EAST BUTLER AVENUE, COCONINO COUNTY ASSESSOR PARCEL NUMBER 104-01-023, FOR THE LONE TREE OVERPASS PROJECT, PROVIDING FOR DELEGATION OF AUTHORITY; AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Jamie Whelan, seconded by Councilmember Charlie Odegaard to adopt Ordinance No. 2020-20.
Vote: 7 - 0 - Unanimously
C.
Consideration and Adoption of Ordinance No. 2020-19: An Ordinance of the Flagstaff City Council authorizing the abandonment of a parking easement across real property located along the west side of Woodlands Village Boulevard north of McConnell Drive in exchange for a Flagstaff Urban Trails System easement; delegating authority, approving forms, and establishing an effective date
Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to read Ordinance No. 2020-19 by title only for the final time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE OF THE FLAGSTAFF CITY COUNCIL AUTHORIZING ABANDONMENT OF A PARKING EASEMENT ACROSS REAL PROPERTY LOCATED ALONG THE WEST SIDE OF WOODLANDS VILLAGE BOULEVARD NORTH OF MCCONNELL DRIVE IN EXCHANGE FOR A FLAGSTAFF URBAN TRAIL SYSTEM EASEMENT; DELEGATING AUTHORITY, APPROVING FORMS, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Adam Shimoni to adopt Ordinance No. 2020-19.
Vote: 7 - 0 - Unanimously
8.
PUBLIC HEARING ITEMS
A.
Consideration and Adoption of Ordinance No. 2020-21: Direct to Ordinance Zoning Map Amendment, by applicant Flagstaff at 4th, LLC, of approximately 13.65 acres of real property located at 1002 N Fourth Street (APN 106-08-005J) from Medium Density Residential (MR) to Highway Commercial (HC), for purposes of a horizontal mixed-use development containing commercial retail and multi-family residential uses. The development site is located in the Resource Protection Overlay (RPO).
Mayor Evans opened the public hearing.
Planning Development Manager Patrick St. Clair provided a PowerPoint presentation that covered the following:
FLAGSTAFF @ FOURTH DIRECT TO ORDINANCE ZONING MAP AMENDMENT
LOCATION & SURROUNDING USES
REQUEST: ZONING MAP AMENDMENT
DEVELOPMENT PROPOSAL
COMMERCIAL BUILDINGS
RESIDENTIAL BUILDINGS
PROPOSED RESIDENTIAL UNIT MIX
MIXED-USE DEVELOPMENT
RESOURCES PROTECTION
PUBLIC SYSTEMS IMPACT ANALYSIS
TRAFFIC/RIGHT-OF-WAY IMPACT
BUTLER WIDENING – OVERALL SCOPE OF IMPROVEMENTS
PROJECT CONTRIBUTIONS
WATER AND WASTEWATER IMPACT
PUBLIC UTILITIES
STORMWATER ANALYSIS
REGIONAL PLAN ANALYSIS
FINDINGS
CITIZEN PARTICIPATION
DEVELOPMENT AGREEMENT
RECOMMENDATION
A written comment in opposition was submitted by Valarie Bryant.
Councilmember Odegaard asked how much parking there was for the site. Mr. St. Clair stated that after the parking incentives are applied, there are a total of 304 spaces.
Council noted concern about pedestrians crossing at Butler. Transportation Engineer Reid Miller shared that there is a project in the area that includes updated signs, radar, and signals that may help address any concerns. There was further discussion concerning sidewalk improvements and the development being done between Fourth Street and Little America. There was also discussion about how the development will be providing the type of housing that is needed in the community.
The Council discussed the traffic impacts related to the development and the concerns of the neighbors about spillover parking into the neighborhoods. They also discussed the commercial space and developing it as a vanilla shell that encourages business to come in.
There being no further public comment, Mayor Evans closed the public hearing.
Planning Development Manager Patrick St. Clair provided a PowerPoint presentation that covered the following:
FLAGSTAFF @ FOURTH DIRECT TO ORDINANCE ZONING MAP AMENDMENT
LOCATION & SURROUNDING USES
REQUEST: ZONING MAP AMENDMENT
DEVELOPMENT PROPOSAL
COMMERCIAL BUILDINGS
RESIDENTIAL BUILDINGS
PROPOSED RESIDENTIAL UNIT MIX
MIXED-USE DEVELOPMENT
RESOURCES PROTECTION
PUBLIC SYSTEMS IMPACT ANALYSIS
TRAFFIC/RIGHT-OF-WAY IMPACT
BUTLER WIDENING – OVERALL SCOPE OF IMPROVEMENTS
PROJECT CONTRIBUTIONS
WATER AND WASTEWATER IMPACT
PUBLIC UTILITIES
STORMWATER ANALYSIS
REGIONAL PLAN ANALYSIS
FINDINGS
CITIZEN PARTICIPATION
DEVELOPMENT AGREEMENT
RECOMMENDATION
A written comment in opposition was submitted by Valarie Bryant.
Councilmember Odegaard asked how much parking there was for the site. Mr. St. Clair stated that after the parking incentives are applied, there are a total of 304 spaces.
Council noted concern about pedestrians crossing at Butler. Transportation Engineer Reid Miller shared that there is a project in the area that includes updated signs, radar, and signals that may help address any concerns. There was further discussion concerning sidewalk improvements and the development being done between Fourth Street and Little America. There was also discussion about how the development will be providing the type of housing that is needed in the community.
The Council discussed the traffic impacts related to the development and the concerns of the neighbors about spillover parking into the neighborhoods. They also discussed the commercial space and developing it as a vanilla shell that encourages business to come in.
There being no further public comment, Mayor Evans closed the public hearing.
Moved by Councilmember Regina Salas, seconded by Vice Mayor Adam Shimoni to read Ordinance No. 2020-21 by title only for the first time.
Vote: 6 - 1
- NAY:
-
Councilmember Austin Aslan
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF ZONING MAP TO REZONE APPROXIMATELY 13.65 ACRES OF REAL PROPERTY LOCATED AT 1002 NORTH FOURTH STREET ON PARCEL NUMBER 106-08-005J FROM MEDIUM DENSITY RESIDENTIAL ("MR") TO HIGHWAY COMMERCIAL (HC"), WITH CONDITIONS, AND ESTABLISHING AN EFFECTIVE DATE
9.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2020-49: A resolution approving a Binding Waiver of Enforcement between the City of Flagstaff and Northgate Holdings, LLC related to properties owned by Northgate generally located north of Ellery Avenue and south of Dupont Avenue on South San Francisco Street.
Deputy City Attorney Kevin Fincel provided a PowerPoint presentation that covered the following:
NORTHGATE HOLDINGS PROP 207 CLAIM
BACKGROUND
ORDINANCE 2017-31
NORTHGATE’S CLAIM
MAP OF NORTHGATE PROPERTIES
OVERVIEW OF PROP 207
BINDING WAIVER OF ENFORCEMENT
FIVE AMENDMENTS TO BE WAIVED
Councilmember Aslan asked if by granting the waiver there will be an incentive to use transect zoning. Mr. Fincel stated that the five amendments to be waived apply to the transect zoning and by granting the waiver it will allow the use of the commercial block form which may incentivize the use of the T4N1 zone.
NORTHGATE HOLDINGS PROP 207 CLAIM
BACKGROUND
ORDINANCE 2017-31
NORTHGATE’S CLAIM
MAP OF NORTHGATE PROPERTIES
OVERVIEW OF PROP 207
BINDING WAIVER OF ENFORCEMENT
FIVE AMENDMENTS TO BE WAIVED
Councilmember Aslan asked if by granting the waiver there will be an incentive to use transect zoning. Mr. Fincel stated that the five amendments to be waived apply to the transect zoning and by granting the waiver it will allow the use of the commercial block form which may incentivize the use of the T4N1 zone.
Moved by Councilmember Jamie Whelan, seconded by Councilmember Austin Aslan to recess into Executive Session for legal advice.
Vote: 7 - 0 - Unanimously
Council recessed into Executive Session until 5:02 p.m.
Council discussed the challenges they are being faced with in light of the voter approved Prop. 207. There is a lot of frustration that while they are trying to meet the needs of the community they continue to run into significant challenges related to Prop. 207.
Councilmember Aslan noted that he will not be supporting the resolution and he is ready to fight the challenges and see where it goes. Councilmember McCarthy indicated that while he understands the sentiment, he is concerned that if the city were to be successful in the challenge it is possible that a significantly larger building would result.
Council discussed the challenges they are being faced with in light of the voter approved Prop. 207. There is a lot of frustration that while they are trying to meet the needs of the community they continue to run into significant challenges related to Prop. 207.
Councilmember Aslan noted that he will not be supporting the resolution and he is ready to fight the challenges and see where it goes. Councilmember McCarthy indicated that while he understands the sentiment, he is concerned that if the city were to be successful in the challenge it is possible that a significantly larger building would result.
Moved by Vice Mayor Adam Shimoni, seconded by Councilmember Jim McCarthy to read Resolution No. 2020-49 by title only.
Vote: 6 - 1
- NAY:
-
Councilmember Austin Aslan
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING A BINDING WAIVER OF ENFORCEMENT BETWEEN THE CITY OF FLAGSTAFF AND NORTHGATE HOLDINGS, LLC, RELATING TO ASSESSOR PARCEL NUMBERS 103-15-023, 103-15-024, 103-15-025, 103-15-026, 103-15-002, AND 103-15-003, GENERALLY LOCATED NORTH OF ELLERY AVENUE AND SOUTH OF DUPONT AVENUE ON SOUTH SAN FRANCISCO STREET WITHIN THE CORPORATE LIMITS OF THE CITY OF FLAGSTAFF
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Adam Shimoni to adopt Resolution No. 2020-49.
Vote: 6 - 1
- NAY:
-
Councilmember Austin Aslan
B.
Consideration and Adoption of Resolution No. 2020-48: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Primary/Special Election held on August 4, 2020.
Moved by Mayor Coral Evans, seconded by Councilmember Jim McCarthy to read Resolution No. 2020-48 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, ARIZONA, DECLARING OFFICIAL AND ADOPTING THE RESULTS OF THE PRIMARY/SPECIAL ELECTION HELD ON AUGUST 4, 2020
Moved by Mayor Coral Evans, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2020-48.
Vote: 7 - 0 - Unanimously
C.
Consideration and Adoption of Ordinance No. 2020-22: An ordinance granting to UNS Gas, Inc. an Arizona Public Service Corporation, its legal representatives, successors, lessees and assigns, certain powers, licenses, rights-of-way, privileges and franchise to construct, operate and maintain in the City of Flagstaff, State of Arizona, as now or hereafter constituted, works, systems and plans for the handling, production, manufacturing, transporting, storing, sale and distribution of gas into, out of, and through said municipality, and for the distribution and sale of such gas to said municipality, its inhabitants and others, including customers inside, beyond, and outside of the limits of said municipality; and to use the streets, avenues, easements, rights-of-way, alleys, highways, sidewalks, bridges and other structures and places and public grounds in said municipality for a period of twenty-five (25) years; and prescribing in connection therewith certain rights, duties, terms and conditions herein mentioned; and providing for the payment to said municipality of a percentage of certain revenues of grantee from its operations therein; and declaring an emergency
City Clerk Stacy Saltzburg addressed Council stating that the ordinance will formally adopt the voter approved franchise agreement with UNS Gas.
Councilmember Aslan expressed his concerns about Flagstaff not being ready to move away from the use of natural gas. He also expressed frustration with UNS and their lobbying efforts to preempt municipalities from making decisions related to the franchises that exist in their communities.
Mayor Evans also expressed frustration with the preemptive language put out by the State to prevent municipalities from moving away from the use of gas.
Councilmember Aslan expressed his concerns about Flagstaff not being ready to move away from the use of natural gas. He also expressed frustration with UNS and their lobbying efforts to preempt municipalities from making decisions related to the franchises that exist in their communities.
Mayor Evans also expressed frustration with the preemptive language put out by the State to prevent municipalities from moving away from the use of gas.
Moved by Councilmember Charlie Odegaard, seconded by Vice Mayor Adam Shimoni to read Ordinance No. 2020-22 by title only for the first time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE GRANTING TO UNS GAS, INC. AN ARIZONA PUBLIC SERVICE CORPORATION, ITS LEGAL REPRESENTATIVES, SUCCESSORS, LESSEES AND ASSIGNS, CERTAIN POWERS, LICENSES, RIGHTS-OF-WAY, PRIVILEGES AND FRANCHISE TO CONSTRUCT, OPERATE AND MAINTAIN IN THE CITY OF FLAGSTAFF, STATE OF ARIZONA, AS NOW OR HEREAFTER CONSTITUTED, WORKS, SYSTEMS AND PLANTS FOR THE HANDLING, PRODUCTION, MANUFACTURING, TRANSPORTING, STORING, SALE AND DISTRIBUTION OF GAS INTO, OUT OF, AND THROUGH SAID MUNICIPALITY, AND FOR THE DISTRIBUTION AND SALE OF SUCH GAS TO SAID MUNICIPALITY, ITS INHABITANTS AND OTHERS, INCLUDING CUSTOMERS INSIDE, BEYOND, AND OUTSIDE OF THE LIMITS OF SAID MUNICIPALITY; AND TO USE THE STREETS, AVENUES, EASEMENTS, RIGHTS-OF-WAY, ALLEYS, HIGHWAYS, SIDEWALKS, BRIDGES AND OTHER STRUCTURES AND PLACES AND PUBLIC GROUNDS IN SAID MUNICIPALITY FOR A PERIOD OF TWENTY-FIVE (25) YEARS; AND PRESCRIBING IN CONNECTION THEREWITH CERTAIN RIGHTS, DUTIES, TERMS AND CONDITIONS HEREIN MENTIONED; AND PROVIDING FOR THE PAYMENT TO SAID MUNICIPALITY OF A PERCENTAGE OF CERTAIN REVENUES OF GRANTEE FROM ITS OPERATIONS THEREIN; AND DECLARING AN EMERGENCY
10.
DISCUSSION ITEMS
A.
Rio de Flag Flood Control Project - Update.
City Engineer Rick Barrett provided a PowerPoint presentation that covered the following:
RIO DE FLAG FLOOD CONTROL PROJECT UPDATE AUGUST 18, 2020
PROJECT UPDATE
Engineering Project Manager Trevor Henry continued the presentation.
USACE
PROJECT CONSTRUCTION – PHASE 1
PROJECT DESIGN
Senior Project Manager Christine Cameron continued the presentation.
ENVIRONMENTAL CLEARANCE
REAL ESTATE
BNSF RAILWAY
Council discussed the communication and outreach efforts. They encouraged the public relations firm to continue pushing the facts and do their best to quell misinformation about the project. They also would like to see more information shared with the community about the economic impacts and social justice aspects related to the importance of the project.
RIO DE FLAG FLOOD CONTROL PROJECT UPDATE AUGUST 18, 2020
PROJECT UPDATE
Engineering Project Manager Trevor Henry continued the presentation.
USACE
PROJECT CONSTRUCTION – PHASE 1
PROJECT DESIGN
Senior Project Manager Christine Cameron continued the presentation.
ENVIRONMENTAL CLEARANCE
REAL ESTATE
BNSF RAILWAY
Council discussed the communication and outreach efforts. They encouraged the public relations firm to continue pushing the facts and do their best to quell misinformation about the project. They also would like to see more information shared with the community about the economic impacts and social justice aspects related to the importance of the project.
B.
Priority Based Budgeting (PBB) Public Engagement Plan
Deputy City Manager Shane Dille provided a PowerPoint presentation that covered the following:
PRIORITY BASED BUDGETING PUBLIC ENGAGEMENT PLAN
AGENDA
WHY ARE WE DOING PBB?
WHAT DO WE DO?
WHAT DOES IT COST?
WHY ARE WE IN BUSINESS?
PBB PROGRESS
Management Analyst Jack Fitchett continued the presentation.
PBB PUBLIC ENGAGEMENT PLAN
PUBLIC EDUCATION VIDEOS
Management Analyst Sarah Langley continued the presentation.
COMMUNITY INPUT SURVEY
DEMOGRAPHIC QUESTIONS
DISSEMINATION
Council discussed the outreach and communication efforts. There was concern that limiting participation only to the Community Forum tool may not be a true representation of the community. They requested more inclusivity and outreach to ensure that all areas and demographics of the city are represented. They suggested using translation and similar outreach methods used with the Southside Neighborhood Plan.
Mr. Clifton indicated that staff plans to come back to Council to follow up with efforts to improve the communication and outreach.
PRIORITY BASED BUDGETING PUBLIC ENGAGEMENT PLAN
AGENDA
WHY ARE WE DOING PBB?
WHAT DO WE DO?
WHAT DOES IT COST?
WHY ARE WE IN BUSINESS?
PBB PROGRESS
Management Analyst Jack Fitchett continued the presentation.
PBB PUBLIC ENGAGEMENT PLAN
PUBLIC EDUCATION VIDEOS
Management Analyst Sarah Langley continued the presentation.
COMMUNITY INPUT SURVEY
DEMOGRAPHIC QUESTIONS
DISSEMINATION
Council discussed the outreach and communication efforts. There was concern that limiting participation only to the Community Forum tool may not be a true representation of the community. They requested more inclusivity and outreach to ensure that all areas and demographics of the city are represented. They suggested using translation and similar outreach methods used with the Southside Neighborhood Plan.
Mr. Clifton indicated that staff plans to come back to Council to follow up with efforts to improve the communication and outreach.
11.
COUNCIL LIAISON REPORTS
Councilmember Odegaard reported that the Beautification and Public Art Commission (BPAC) along with the Transportation Commission met over the summer break. BPAC discussed the Downtown Connection Project and the Downtown Vision and Action Plan. The Transportation Commission heard from residents on Santa Fe about speeding concerns. They also discussed access for Presidio in the Pines along with street lighting.
Councilmember Salas reported that she attended the Airport Commission meeting and despite the experience of low-level enplanements nationwide, Flagstaff is at 20% which is above the national average. The commission also discussed the snow removal equipment building design along with the parking lot and airport marketing. The Parks and Recreation Commission had a Rio de Flag update and discussion about future enhancements once the project is complete. They also discussed the issues with graffiti and looking for creative ways to mitigate it.
Councilmember Salas reported that she attended the CVB Coffee Klatch meeting where they heard about Discover Flagstaff’s efforts to message masking, physically distancing, and other safety measures to people visiting Flagstaff. Lowell Observatory and Coconino County Center for the Arts also shared their reopening plans. Lastly, she reported that the Flagstaff Sister Cities has become its own non-profit. The Board of Directors includes Heidi Hansen and Trace Ward, along with others from the community. The board has developed criteria on how sister city partners for Flagstaff are selected.
Councilmember Whelan reported that she attended the Stronger as One executive leadership committee meeting. They have recommitted to the core principles of the coalition including reinstituting the mental health first aid training and looking for funding options to assist in those efforts. She reported that the NACOG Economic Development Council met to begin planning an Economic Recovery Summit in April. They are looking for suggestions on topics for discussion.
Councilmember Aslan reported that the Open Spaces Commission met where they discussed the inappropriate encroachment on the area by the Veteran’s Home. There was a positive outcome to the issue and it was addressed in a very timely manner.
Vice Mayor Shimoni reported that CJCC met over the break to discuss the Black Lives Matter trends. They continue to work towards addressing the needs of the public and assisting the most vulnerable in the community. The Diversity Awareness Commission met and they discussed the community survey that they hope to release very soon. He has also been attending the weekly COVID updates by the County and it has been great to hear about the partnerships and communication that is happening throughout the community.
Councilmember Salas reported that she attended the Airport Commission meeting and despite the experience of low-level enplanements nationwide, Flagstaff is at 20% which is above the national average. The commission also discussed the snow removal equipment building design along with the parking lot and airport marketing. The Parks and Recreation Commission had a Rio de Flag update and discussion about future enhancements once the project is complete. They also discussed the issues with graffiti and looking for creative ways to mitigate it.
Councilmember Salas reported that she attended the CVB Coffee Klatch meeting where they heard about Discover Flagstaff’s efforts to message masking, physically distancing, and other safety measures to people visiting Flagstaff. Lowell Observatory and Coconino County Center for the Arts also shared their reopening plans. Lastly, she reported that the Flagstaff Sister Cities has become its own non-profit. The Board of Directors includes Heidi Hansen and Trace Ward, along with others from the community. The board has developed criteria on how sister city partners for Flagstaff are selected.
Councilmember Whelan reported that she attended the Stronger as One executive leadership committee meeting. They have recommitted to the core principles of the coalition including reinstituting the mental health first aid training and looking for funding options to assist in those efforts. She reported that the NACOG Economic Development Council met to begin planning an Economic Recovery Summit in April. They are looking for suggestions on topics for discussion.
Councilmember Aslan reported that the Open Spaces Commission met where they discussed the inappropriate encroachment on the area by the Veteran’s Home. There was a positive outcome to the issue and it was addressed in a very timely manner.
Vice Mayor Shimoni reported that CJCC met over the break to discuss the Black Lives Matter trends. They continue to work towards addressing the needs of the public and assisting the most vulnerable in the community. The Diversity Awareness Commission met and they discussed the community survey that they hope to release very soon. He has also been attending the weekly COVID updates by the County and it has been great to hear about the partnerships and communication that is happening throughout the community.
12.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion for launching an extensive community dialogue that thoroughly and sufficiently explores the Black lived experience in Flagstaff, in the state, and in the nation. The Black community from Flagstaff should lead the way on this, although other black voices from outside are also valuable and should absolutely be invited to participate. The recommendation is that we partner with Flagstaff’s Southside Community Association to have them lead the community dialogue.
Mr. Clifton noted that there has been collaboration and movement with the Southside Community Association. There is a strong coalition that has been assembled that includes a number of entities, non-profits, local churches, and others. The coalition will be putting together six community meetings and the city will be providing funding to assist with the costs associated with the effort.
Council expressed appreciation to Mr. Clifton, Ms. Deb Harris, and the Southside Community Association for their work in putting together the community dialogues. They are eager to participate and see the outcomes that come from the effort.
Councilmember Aslan withdrew the FAIR request as there were efforts already underway that met the intent of the request.
Council expressed appreciation to Mr. Clifton, Ms. Deb Harris, and the Southside Community Association for their work in putting together the community dialogues. They are eager to participate and see the outcomes that come from the effort.
Councilmember Aslan withdrew the FAIR request as there were efforts already underway that met the intent of the request.
B.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a presentation to Council by the police department on their policies and procedures regarding racial profiling, de-escalation training, use of force, rules on the various types of choke holds, how complaints of inappropriate actions are handled, and procedures to prevent hiring officers that took inappropriate actions in other police departments. Presentation should include recommendations regarding procedures recently evolving in other cities where other professionals (e.g. paramedics, counselors, etc.) respond to calls that do not involve possible violence and do not require an armed officer. Also, consideration of creating a Public Safety Commission.
Councilmember McCarthy stated that the City of Flagstaff has an excellent Police Department and he wants an opportunity to discuss the policies they have in place to ensure their utmost professionalism and care. He would like to understand the policies and procedures and provide a space for conversation about any improvements. Given what has been seen around the country, he requests that the item be expedited so the conversation can happen quickly.
Council agreed to move the item forward and expedite it in the queue.
Council agreed to move the item forward and expedite it in the queue.
13.
CITY MANAGER REPORT
A.
City Manager Report
Mr. Clifton briefly reviewed his report.
i.
Discussion and Direction: Mountain Line Letters of Support
Mr. Clifton stated that Mountain Line requested two letters of support; the first is related to a grant request for bus storage facilities on the NAU campus and technology upgrades. The second is seeking support for advocacy at the federal and state letter for funding from the on the reauthorization package (INVEST Act).
Council expressed support to move forward with both letters of support.
Council expressed support to move forward with both letters of support.
14.
COVID-19 UPDATES
A.
Discussion of the Re-Entry Plan and Monitoring Criteria
Deputy City Manager Shannon Anderson provided a PowerPoint presentation that covered the following:
RE-ENTRY PLAN AND MONITORING CRITERIA
AGENDA
COVID-19 CASES
HOSPITAL ADMISSIONS
COVID-19 RELATED DEATHS
HOSPITAL CENSUS
CITY’S MONITORING CRITERIA
RE-ENTRY PLAN PHASES
PHASE II
PHASE III
SITE SPECIFIC PLANS FOR RECREATION
AZDHS REQUIREMENTS
UNDERSTANDING THE BENCHMARKS
COCONINO COUNTY DASHBOARD
COUNCIL DISCUSSION
Holly Jones addressed Council with concerns about creating an unsafe environment by leaving playing fields open for everyone instead of mandating and permitting activities.
Rick Kelsey addressed Council in support of opening up fields for youth and organized sports.
Lynda Ballentine addressed Council in support of opening fields for youth sports.
Chad Schlenker submitted a written comment requesting that Council open city playing fields.
Council discussed their concerns with sporting activities. They also discussed potential protocols that could be put in place to allow sports fields to open in a way that protects players and spectators. Council also discussed moving into Phase III of the Re-entry Plan and the protection of city staff.
Following the discussion, a majority of Council supported moving into Phase III of the Re-Entry Plan.
RE-ENTRY PLAN AND MONITORING CRITERIA
AGENDA
COVID-19 CASES
HOSPITAL ADMISSIONS
COVID-19 RELATED DEATHS
HOSPITAL CENSUS
CITY’S MONITORING CRITERIA
RE-ENTRY PLAN PHASES
PHASE II
PHASE III
SITE SPECIFIC PLANS FOR RECREATION
AZDHS REQUIREMENTS
UNDERSTANDING THE BENCHMARKS
COCONINO COUNTY DASHBOARD
COUNCIL DISCUSSION
Holly Jones addressed Council with concerns about creating an unsafe environment by leaving playing fields open for everyone instead of mandating and permitting activities.
Rick Kelsey addressed Council in support of opening up fields for youth and organized sports.
Lynda Ballentine addressed Council in support of opening fields for youth sports.
Chad Schlenker submitted a written comment requesting that Council open city playing fields.
Council discussed their concerns with sporting activities. They also discussed potential protocols that could be put in place to allow sports fields to open in a way that protects players and spectators. Council also discussed moving into Phase III of the Re-entry Plan and the protection of city staff.
Following the discussion, a majority of Council supported moving into Phase III of the Re-Entry Plan.
Moved by Councilmember Charlie Odegaard, seconded by Vice Mayor Adam Shimoni to continue the meeting in accordance with the City Council Rules of Procedure.
Vote: 7 - 0 - Unanimously
15.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
Vice Mayor Shimoni stated that Coconino County recently passed a resolution regarding the 20-year protection of the San Francisco Peaks and suggested the city do something similar. He offered appreciation to Deb Harris and the Southside Community Association for their work on the community engagement plan.
Councilmember Aslan requested a FAIR item to discuss the development of specific recommendations for Halloween night to encourage trick or treaters and neighborhoods to engage in ways that keeps everyone out and having fun but socially distant and safe or providing alternatives to keeps Halloween fun.
Councilmember Whelan requested a FAIR item to consider the use of the retail spaces below student housing developments to be used for affordable housing and look at changing the zoning code to allow for the commercial mixed-use areas to be converted to permanent affordable housing.
Councilmember Aslan requested a FAIR item to discuss the development of specific recommendations for Halloween night to encourage trick or treaters and neighborhoods to engage in ways that keeps everyone out and having fun but socially distant and safe or providing alternatives to keeps Halloween fun.
Councilmember Whelan requested a FAIR item to consider the use of the retail spaces below student housing developments to be used for affordable housing and look at changing the zoning code to allow for the commercial mixed-use areas to be converted to permanent affordable housing.
16.
ADJOURNMENT
The Regular Meeting of the Flagstaff City Council held August 18, 2020, adjourned at 9:40 p.m.
The Regular Meeting of the Flagstaff City Council held August 18, 2020, adjourned at 9:40 p.m.
| _______________________________ MAYOR |
|
| ATTEST: |
|
_________________________________ CITY CLERK |
CERTIFICATION
I, STACY SALTZBURG, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on August 18, 2020. I further certify that the Meeting was duly called and held and that a quorum was present.
| DATED this 19th day of April, 2022. | |
________________________________ CITY CLERK |