Others present:  City Manager Greg Clifton; City Attorney Sterling Solomon.

Mr. Clifton welcomed the Council and staff. He laid the groundwork for the meeting and introduced Nicole Lance who facilitated the retreat. Ms. Lance began a presentation that covered the following:
 
CITY OF FLAGSTAFF COUNCIL RETREAT – INFRASTRUCTURE
POLARITIES
KEEP IN MINDS
THERE ARE TWO THINGS THAT GET IN THE WAY OF PRODUCTIVE DIALOGUE
OUR MOUTHS & BRAINS
GOALS OF EXTRAORDINARY DIALOGUE

Wastewater Infrastructure

Interim Water Services Director Andy Bertelsen and Sustainability Director Nicole Antonopoulos introduced former Water Services Director Brad Hill, and John Routin and Brian Brenard from Corollo Engineers who provided a PowerPoint presentation.
 
WASTEWATER TREATMENT BRIEFING
TODAY’S TOPICS
WASTEWATER TREATMENT OBJECTIVES AND STANDARDS
FLAGSTAFF WATER RECLAMATION PLANTS
HISTORY OF WASTEWATER TREATMENT IN FLAGSTAFF
2019 MASTER PLAN – RIO AND WILDCAT HILL PLANTS
WILDCAT HILL WASTEWATER TRENDS
WATER CONSERVATION EFFECT ON WASTEWATER STRENGTHS
WILDCAT HILL WATER PLAN ISSUES, URGENCY
SOLIDS TREATMENT AND HANDLING AT WILDCAT HILL
WILDCAT HILL – LIQUIDS TREATMENT CAPACITY
            OPTION 1 – PHASED EXPANSION (STAFF RECOMMENDATION)
            OPTION 2 – SINGLE EXPANSION
FUTURE UPDATES, DISCUSSIONS
 
Council discussion included the following points:

• System leaks
• Industrial permits
• The balance between conservation and the wastewater program
• Life expectancy of existing plant with phased expansion
• Emerging technology for the use of bio-solids
• Improved water quality for water going into the aquifer
• Advanced treatment technology
• CIP costs and funding consideration

A break was held from 10:23 a.m. through 10:38 a.m.
 
Stormwater Infrastructure
 
Mr. Bertelsen, Ms. Antonopoulos, and Management Services Director Rick Tadder provided a PowerPoint presentation that covered the following:
 
STORMWATER INFRASTRUCTURE BRIEFING
STORMWATER IN FLAGSTAFF: CURRENT PROJECTS AND FUTURE OPTIONS
CURRENT CAPITAL PROJECTS
            FROM 5-YEAR CAPITAL PLAN
            FY22 PROJECTS, PRIORITIZED ANNUALLY
FY22 STORMWATER CAPITAL BUDGET
WHAT CHANGED? SUMMER 2021
CLIMATE CHANGE IN FLAGSTAFF
VULNERABILITIES: WATER SUPPLY, QUALITY, & INFRASTRUCTURE
OPTIONS – MUSEUM FIRE FLOOD
CURRENT OPTIONS – MUSEUM FIRE FLOOD
            OPTION 1. CONTINUE ANNUAL RESPONSE
            OPTION 2. SPRUCE CHANNEL IMPROVEMENTS
FUTURE OPTIONS – MUSEUM FIRE FLOOD
            OPTION 3. NEW STORMWATER INFRASTRUCTURE
REVIEW OPTIONS
MT. ELDEN DRAINAGE ISSUES
CURRENT OPTIONS – MT. ELDEN DRAINAGE
MITIGATION COSTS
STORMWATER BUDGET SUMMARY
FINANCIAL CONSIDERATIONS WATER SERVICES
WASTEWATER AND STORMWATER NEEDS
TYPE OF FUNDING
 
Council discussion included the following points:

• Project timeline
• Funding options
• Mitigation and restoration strategies on the burn scar
• Avoiding adverse impacts downstream
• The evaluation necessary for long-term mitigation
• Short-term strategies in tandem with medium and long-term mitigation development
• Use of General Fund to fund projects
• Grant funding and ability to match awards
• Reprioritization of capital costs and projects
• Possibility of debt issuance or use of Certificates of Participation
• Consideration of increases in user and capacity fees

A break was held from 12:45 p.m. through 1:18 p.m.

Bicycle Infrastructure
 
Transportation Engineer Jeff Bauman, Public Works Director Scott Overton, and Senior Transportation Planner Martin Ince provided a PowerPoint presentation that covered the following:
 
SEPARATED BICYCLE LANE INFRASTRUCTURE
AGENDA
BIKE FACILITY SELECTION
SEPARATED BIKE LANES COMPARED TO OTHER BICYCLE FACILITY TYPES
SEPARATED BIKE LANES – PROTECTED BIKE LANES/CYCLE TRACKS
BUTLER PHASE I PILOT PROGRAM
TWO STAGE LEFT BOXES
TYPICAL BLOCK ON BUTLER
PILOT PROJECT STATUS
BEAVER PHASE II PILOT PROGRAM
PILOT SEPARATED BIKE LANES +
TYPICAL BLOCK BETWEEN CHERRY AND FOREST
PILOT PROJECT STATUS
PILOT PROJECT MAINTENANCE OPERATIONS
CURRENT SNOW OPERATIONS
BUTLER AVE AND BEAVER STREET
PROPOSED SNOW OPERATION
BUTLER AVE PLOW AND HAUL
BEAVER STREET
PROPOSED OPERATIONAL & ONE-TIME COSTS
PILOT PROJECT EVALUATION AND REPORTING
SEPARATED BICYCLE LANE INFRASTRUCTURE
SEPARATED BIKEWAYS
BIKEWAYS PLAN
SEPARATION FROM TRAFFIC
BIKEWAY FACILITIES
BIKEWAYS PRIORITIZATION
INTENT WITHIN 5 YEARS
NEAR-TERM SEPARATED BIKEWAYS
SEPARATED – HORIZONTAL
 
Council discussion included the following points:

• Prioritizing cyclists turning before vehicles
• Expansion of the pilot project
• Setting reasonable expectations for the public
• Snow operation expectations
• Other strategies for bike safety such as signage and street painting
• Prioritization of pedestrian and cyclist experiences relative to vehicles

A break was held from 2:53 p.m. through 3:04 p.m.
 
Public Safety Infrastructure
 
Deputy Chief Mark Wilson and Mr. Tadder provided a PowerPoint presentation that covered the following:
 
PUBLIC SAFETY INFRASTRUCTURE
EMERGENCY RADIO EQUIPMENT
FIRE APPARATUS – ALL RISK OPERATIONS
FIRE APPARATUS – WILDFIRE
FINANCIAL CONSIDERATIONS PUBLIC SAFETY
TYPE OF FUNDING
 
Council discussion included the following points:

• Electric vehicle opportunities
• The use of used equipment
• The inability to defer maintenance and replacement any longer
• Limitations on the use of development fees
• Consideration of a bond question for public safety