Chairman Hayward called the meeting to order at 4:00 PM

PRESENT:
David Hayward
Emily Dale
Caitlin Kelly
Shelli Dea
Charles Webber
Amy Horn

ABSENT: None

No public Comment

Moved by Emily Dale, seconded by Caitlin Kelly to approve the minutes of the regular meeting of the Heritage Preservation Commission held on November 17, 2021.

Vote: 6 - 0 - Unanimously

Mark Reavis, Heritage Preservation Officer, Introduced the applicant and provided an overview of the project. Noted that the facility is unique because it is a part the first mortuary service in Flagstaff. Asbestos abatement took place and impacted property integrity which had implications for completing a phase 2 cultural recordation. Instead a phase 1 cultural resource study with mitigation was conducted.
 
David Hayward: Asked whether legal is present
 
Sara Dechter: Stated that legal did not appear to be present
 
David Hayward: Noted that he had considered purchasing this property and wondered whether recusing himself from discussion and decision-making is appropriate
 
Sara Dechter: Stated that the commission could break and she could call legal or David Hayward could recuse himself
 
David Hayward: Stated that he would recuse himself and that Emily Dale (Vice-Chair) would take over for the agenda item
 
Emily Dale: Agreed to operate as chair for the item
 
Emily Dale: Asked Mark when the asbestos abatement took place and when the windows were removed
 
Mark Reavis: Replied that he had not identified exact dates but that the windows were removed at some point in 2021. Also noted that the state permits asbestos abatement so we don’t have that information.
 
Applicant, David Hart (EnviroSystems): Introduced himself to the Commission and provided an overview of the property:

• Historically significant to Flagstaff
• Has some distinct architectural features
• Building has had many problems incl additions and remodeling
• Believes the windows were removed at some point in May of 2021
• Believes building was beyond the point of salvage

 
Charlie Webber: Asked David Hart when the building stop being used as a mortuary
 
David Hart: Responded that it was in use up into the 1990s
 
Chris Papalas (Consultant): Stated that it appears to have been used as a residence for a while, but hard to determine when exactly
 
Shelli Dea: Asked whether there were any hazard concerns beyond asbestos
 
David Hart: Believes that there are but doesn’t have specific details on that as part of the report
 
Chris Papalas: Stated that there is also structural concerns with the building as well
 
Mark Reavis: Noted that appendix a contains the report
 
Guillermo Cortes: Noted that an additional recommendation was to look at the sewer connection for possible hazard issues
 
Emily Dale: Asked Mark to expand on the reuse of the stone from the building
 
Mark Reavis: Explained that it was some level of mitigation that seemed appropriate for the facility and that a certain amount of stone will be salvaged and become a frontage feature. Noted that he had always anticipated a phase 2 for any property development but that the windows being removed made that infeasible
 
Shelli Dea: Asked if there were any more specifics as the amount of stone that will be reused
 
Mark Reavis: Responded that it is not likely to be a high percentage of the stone.
 
Emily Dale: Asked whether the stone reuse would come back to the commission for approval or whether Mark would just approve that
 
Mark Reavis: Responded that he would approve that on his own
 
Guillermo Cortes: Stated that the goal would be to use as much of the stone as possible and that the development will be bungalow style
 
Mark Reavis: Believes the bungalow concept is a good approach within the existing context
 

Moved by Shelli Dea, seconded by Charlie Webber to approve with condition the submitted Cultural Resource Study as a Phase 1 Study meeting minimum submission requirements that includes mitigation as with finalized mitigation monitored for compliance by the HPO

Vote: 5 - 0

Mark Reavis, Heritage Preservation Officer, Introduced the applicant and provided an overview of the project.
 
Applicant, Venessa Miller W/ Tesano Contracting: Gave a presentation outlining the property, existing window conditions and issues, and proposed window replacement.
 
Amy Horn: Thanked the applicant for the presentation and the clarifications it gave to the project
 
David Hayward: Asked whether Mark was satisfied that the current proposal satisfies the certificate of appropriateness requirements
 
Mark Reavis: Stated that he was satisfied at this point and applauded the applicant for the presentation

Moved by Amy Horn, seconded by Caitlin Kelly to approve a Certificate of Appropriateness for window and door replacements at 113 E Aspen Ave with the condition of working with the HPO to ensure that the window installation includes the appropriate detailing and recreates the upper grill pattern and profiles prior to installation.

Vote: 6 - 0 - Unanimously

No general business items

Mark Reavis HPO noted to the commission with a short comment the following

Approvals: #1 * notes call out by HPO
Consultations: #2 * notes call out by HPO

Amy Horn: Noted that the road outlined in the report was the first ski jump in Flagstaff. The report mentions historic artifacts on the ground and wondered if it is possible to request additional investigation into those elements.

Mark Reavis: Stated that yes, the report could be amended. The current report focuses on archeological resources.

Sara Dechter: Noted that we received one email on item 7 A 6 but that the HPO review of the project took place over a year ago.
 
Mark Reavis: Added that there was a full cultural resource study on the project.

No Miscellaneous items

David Hayward, Chair, adjourned the meeting by unanimous consent at 4:48 PM