MONDAY - WEDNESDAY
DECEMBER 8-10, 2014
FLAGSTAFF AQUAPLEX
1702 NORTH FOURTH STREET
8:00 A.M.
COUNCIL RETREAT
Mayor Nabours called the Retreat to order at 8:09 a.m.
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
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PRESENT MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT NONE |
A. At times, they will have just Council
ii. Only seven vote. They can employ strategies to load the Council Chambers, write editorials, use social media, etc. These tactics have the effect of showing their colleagues that others think their position is right, but it may not persuade their colleagues. It might, but he contended that their ability to discuss, compromise and civilly engage their colleagues will make a bigger difference. They are your constituents as well.
B. At times they will have a mix of Council and Leadership
i. Similarly, Staff, particularly Leadership, is also their colleagues. While they have very different roles, they need each other.
ii.Leadership is the filter. Council and staff actually speak different languages. Staff is often seeking to advance the values of consistent treatment, accountability and efficiency. Council is often trying to advance the values of representation, individual rights and social equity.
iii. Very different filters. Leadership needs to be that translator between the two groups. How do you preserve and advance both in a policy debate.
C. He is their facilitator.
A lunch break was taken from 11:36 a.m. to 12:08 p.m. and additional breaks were taken from 1:35 p.m. to 1:58 p.m. and 2:39 p.m. to 2:45 p.m.
Mr. Burke presented the Psychological Contract previously agreed to between the City Council and Leadership and Leadership and the City Council.
Both groups reviewed the contract with one another, and at 4:46 p.m. the Council Retreat recessed for the day.
Mayor Nabours called the meeting back to order on Tuesday, December 9, 2015, at 8:03 a.m. and after more discussion, both groups agreed to a new Psychological Contract, Exhibit A attached hereto and made a part hereof.
The City Council then reviewed the goals/objectives discussed previously and agreed on the 2015 Goals, Exhibit B attached hereto and made a part hereof.
A lunch break was taken from 12:06 p.m. to 12:39 p.m.
- Understanding of initial budget outlook for FY16
- Establishing Budget Priorities for FY16
- Identifying Areas of Further Exploration & Information
- Identifying Budget Directions for Staff Regarding Base Budgets and RSL’s
Councilmember Brewster left the meeting at 2:00 p.m.
Human Resources Director Shannon Anderson gave a progress report on employee compensation and Public Works Section Head Rebecca Sayers, as Chairman of the Quality Infrastructure Cabinet, gave a progress report on their work.
Revenue Director Andy Wagemaker gave a report on the revenue projections, as shown in the attached PowerPoint.
A break was held from 3:30 p.m. to 3:40 p.m. at which time Finance Director Rick Tadder reviewed the fixed cost forecast.
Management Services Director Barbara Goodrich discussed the public safety pension system status and its impact on the City's overall budget.
The meeting of Tuesday, December 9, 2014, recessed at 4:41 p.m.
Mayor Nabours reconvened the meeting on Wednesday, December 10, 2014, at 8:07 a.m. Councilmember Oravits was not present.
Mr. Burke then reviewed the "color of money" and briefly talked about the past mini retreats and what the Council may wish to hold a mini retreat on this coming year.
Budget Manager Brandy Suda reviewed the overall budget book and asked if there were any changes in process requested.
Representatives of the Employee Advisory Committee then discussed their priority for the coming year. They said that they have lost good employees to other jurisdictions that can pay more money. They said that it was not only that they have not been receiving substantial increases, but they are not seen as a priority in the budget process.
A break was held from 9:27 a.m. to 9:37 a.m.
At this time different tables of Councilmembers and leadership were set up to discuss budget priorities and how the requests from each of the divisions fit into the goals of the Council. On further discussion, the budget priorities were set for 2015, Exhibit C attached hereto and made a part hereof.
Councilmember Oravits arrived at 10:27 a.m.
A lunch break was take from 11:55 a.m. to 12:30 p.m.
SPECIAL MEETING
To be held on 12/10/2014
Moved by Mayor Jerry Nabours, seconded by Councilmember Jeff Oravits to recess into Executive Session.
Vote: 7 - 0 - Unanimously
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_______________________________ MAYOR |
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| ATTEST: | |
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_________________________________ CITY CLERK |