CITY COUNCIL REGULAR MEETING
TUESDAY, MARCH 17, 2015
COUNCIL CHAMBERS
211 WEST ASPEN
6:00 P.M.
TUESDAY, MARCH 17, 2015
COUNCIL CHAMBERS
211 WEST ASPEN
6:00 P.M.
ALL ITEMS FROM THE 4:00 P.M. PORTION OF THIS MEETING HAVE BEEN MOVED TO THE 6:00 P.M. PORTION. THERE WILL BE NO 4:00 P.M. PORTION OF THE MARCH 17, 2015, MEETING.
Minutes begin at the 6:00 p.m. portion of the agenda.
Minutes begin at the 6:00 p.m. portion of the agenda.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
8.
LIQUOR LICENSE PUBLIC HEARINGS
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
10.
ROUTINE ITEMS
RECESS
6:00 P.M. MEETING
RECONVENE
Mayor Nabours called the meeting of March 17, 2015, to order at 6:00 p.m.
Mayor Nabours called the meeting of March 17, 2015, to order at 6:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
Others present: Interim City Manager Jeff Meilbeck and City Attorney Michelle D'Andrea.
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
|
PRESENT MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT COUNCILMEMBER EVANS (Excused) COUNCILMEMBER ORAVITS (Excused) |
Others present: Interim City Manager Jeff Meilbeck and City Attorney Michelle D'Andrea.
12.
PUBLIC PARTICIPATION
The following individuals spoke in support of the STEM program in Flagstaff and invited everyone to the STEM night at the NAU Dome on Wednesday, April 1, 2015, from 5:30 p.m. to 7:30 p.m. They noted that last year they had between 5,000 and 6,000 people attend. This year it has gotten even bigger with over 70 businesses that will be there.
- Jeffrey Hall, representing Flagstaff 40
- Barbara Hickman, Flagstaff Unified School District Superintendent
- Karin Eberhard, Flagstaff Unified School District
At the end of the presentation Superintendent Hickman reported that she had just received word that the Coconuts had won the Chairman's Award for the sixth year in a row and would be on their way to St. Louis for their seventh year of competition.
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
A.
Consideration and Approval of Minutes: City Council Joint Work Session with Coconino County Board of Supervisors held January 26, 2015; the City Council Work Session of February 24, 2015; and the City Council Regular Meeting of March 3, 2015.
Moved by Councilmember Scott Overton, seconded by Councilmember Eva Putzova to approve the minutes of the City Council Joint Work Session with Coconino County Board of Supervisors held January 26, 2015; the City Council Work Session of February 24, 2015; and the City Council Regular Meeting of March 3, 2015.
Vote: 5 - 0 - Unanimously
B.
Consideration of Appointments: Personnel Board.
Councilmember Putzova stated that she and Vice Mayor Barotz were the Council Interview Team for this appointment, and while they only had one applicant, she was very much qualified.
Moved by Councilmember Eva Putzova, seconded by Vice Mayor Celia Barotz to appoint Anita Burns to the Personnel Board with a term expiring October 2017.
Vote: 5 - 0 - Unanimously
C.
Consideration and Approval of Contract: Fixtures, Furnishings and Equipment, Video and Security System for the Innovation Mesa Business Accelerator and Secondary Emergency Operations Center (Approve construction contract with Electronic Security Concepts LLC in the amount of $234,202.00).
Moved by Councilmember Karla Brewster, seconded by Councilmember Eva Putzova to approve the Construction Contract with Electronic Security Concepts LLCin the amount of $234,202.00 and a 75 calendar day contract period; to approve Change Order Authority to the City Manager in the amount of $23,420.00 (10% of contract amount) for unanticipated or additional items of work; and authorize the City Manager to execute the necessary documents.
Vote: 5 - 0 - Unanimously
D.
Consideration and Approval of Contract: Consideration to award contract for Portable Chemical Toilets (Enter contract with First Class Sanitation to supply and service portable chemical toilets).
Moved by Councilmember Scott Overton, seconded by Councilmember Karla Brewster to accept the lowest responsive and responsible bid from First Class Sanitation of Flagstaff, to supply and service Portable Chemical Toilets at the prices shown on the attached bid tabulation.
Vote: 5 - 0 - Unanimously
E.
Consideration and Approval of Contract: Consideration to enter into the revised Arizona Mutual Aid Compact ("AZMAC"). (Approve AZMAC).
Pat Staskey, Flagstaff Fire Marshal, said that this was an amendment to a prior agreement which was last updated in 2011. There is no financial impact to the City, and included minor rewording.
Mayor Nabours said that he recently ran into someone from the Highland Fire Department who mentioned how important this agreement was. Mr. Staskey said there are many such agreements in the region and state; it is a very good mutual aid compact.
Mayor Nabours said that he recently ran into someone from the Highland Fire Department who mentioned how important this agreement was. Mr. Staskey said there are many such agreements in the region and state; it is a very good mutual aid compact.
Moved by Councilmember Karla Brewster, seconded by Councilmember Scott Overton to approve the Arizona Mutual Aid Compact and authorize the Mayor to execute on behalf of the City of Flagstaff.
Vote: 5 - 0 - Unanimously
F.
Consideration of Audited Financial Reports: Year ending June 30, 2014.
Finance Director Rick Tadder reported that the City's FY13 Financial Report received the national Recognition from the Government Finance Officers Association (GFOA) for their CAFR (Comprehensive Annual Financial Report) and this was their 20th year in a row.
Mr. Tadder briefly reviewed the report, noting that it, as well as past reports, are posted on the City's website. He thanked his staff, noting that it was a difficult year with a new financial system in place and meshing numbers was a challenge along with being short two accountants for most of the report period. He especially thanked Mary Ellen Pugh for her work.
Mr. Tadder said that the Audit Committee did its review in January and gave a unanimous review and approval.
Councilmember Putzova, the Council's representative on the Audit Committee, said that it was a very brief meeting. She said that the audit was very clean and she learned a lot. She said that one interesting thing, which was not part of the audit but was part of the introduction, was that Flagstaff's economy grew by 4%.
Mr. Tadder briefly reviewed the report, noting that it, as well as past reports, are posted on the City's website. He thanked his staff, noting that it was a difficult year with a new financial system in place and meshing numbers was a challenge along with being short two accountants for most of the report period. He especially thanked Mary Ellen Pugh for her work.
Mr. Tadder said that the Audit Committee did its review in January and gave a unanimous review and approval.
Councilmember Putzova, the Council's representative on the Audit Committee, said that it was a very brief meeting. She said that the audit was very clean and she learned a lot. She said that one interesting thing, which was not part of the audit but was part of the introduction, was that Flagstaff's economy grew by 4%.
Moved by Councilmember Eva Putzova, seconded by Vice Mayor Celia Barotz to aprove the June 30, 2014, Comprehensive Annual Financial Report and the Single Audit Report as recommended by the City of Flagstaff Audit Committee.
Vote: 5 - 0 - Unanimously
14.
PUBLIC HEARING ITEMS
None
None
15.
REGULAR AGENDA
A.
Consideration of Cancelling Regular City Council Meeting: April 21, 2015, due to budget scheduling.
Moved by Councilmember Scott Overton, seconded by Councilmember Karla Brewster to cancel the April 21, 2015, Regular Council Meeting.
Vote: 5 - 0 - Unanimously
16.
DISCUSSION ITEMS
A.
Report on City Council Legislative Trip to Washington, D.C.
Deputy City Manager Josh Copley said that he was there to give a brief report back on their recent legislative trip to Washington D.C. that occurred during February 25-27, 2015. He said that it was a success in that all of the outcomes they expected to achieve were achieved. In a Washington D.C. that is characterized by busy meetings they were able to meet with both senators and representatives and various staff persons they wanted to meet. Those things that the community has expressed an interest in, such as Rio de Flag and Forest Health, were chief among the things brought to Washington D.C. They were able to meet with staff in the Office of Management and Budget and staff at the Army Corps of Engineers. They received commitments from staff that they would continue to pursue the requests made of them. He said that it was conveyed that the fact that the Mayor of Flagstaff and two councilmembers had come all the way to Washington D.C. to convey the importance of the Rio de Flag spoke volumes to them on their commitment level and believe they really appreciated that. The City's entire delegation expressed their support and continued commitment in respect to Rio de Flag. Most significantly among that was the request for additional funding to complete 100% plans.
Councilmember Brewster said that she had been there before, and it was the same--going from meeting to meeting. There was no time to be a tourist and the weather was cold. She said that they never come home with a check, but they cannot expect that, and they did get some good hearings with promises to look into issues and follow through.
Vice Mayor Barotz asked if they could speak to anything that was disappointing. Mayor Nabours said that they addressed all seven issues:
Mayor Nabours said that in the way of good news, there is some precedence with the issue the City has run into on the railroad property. It takes an Act of Congress to remove the provision and they have good help with that. The City's lobbyist has drafted the bill and it has been received by Ann Kirkpatrick who will sponsor the bill. They met with the committee that will address the bill and Senator Flake is carrying it on the Senate side. It looks like that bill will make its way through and that alone is worth the trip.
Additionally, he said that they planted the seed on the overpass at I-40 and Fourth Street. He said that they are always received well at the Department of Agriculture, USFS, and the Under Secretary there is very familiar with the thinning project and 4FRI. They very much want some significant action there that they can point to that shows the rest of the country what partnerships can be done.
Mayor Nabours said that they had a great meeting with their representative at the Federal Aviation Administration. He said that the City has been asking them to pave the road in front of the airport, but it has always been a low priority. He informed him that the City had passed a sales tax that includes paving that road and he was thrilled to hear that.
He said that everyone is supportive of the Veterans facility and that will probably take some congressional action in the future, but they planted to seed and laid the groundwork.
Vice Mayor Barotz asked about the Red Gap project. Mayor Nabours said that last year they had talked with the Federal Highway Administration about that and they have now deferred to the State, so it is now a state issue. He said the Representative Kirkpatrick and Senator Flake are both aware of the water issue and most of that discussion was more about how it was going. Mr. Copley said that they told them they thought it was going well and thought they had a path to move this forward.
Councilmember Brewster said that she had been there before, and it was the same--going from meeting to meeting. There was no time to be a tourist and the weather was cold. She said that they never come home with a check, but they cannot expect that, and they did get some good hearings with promises to look into issues and follow through.
Vice Mayor Barotz asked if they could speak to anything that was disappointing. Mayor Nabours said that they addressed all seven issues:
- Rio de Flag Flood Control Project
- Red Gap Ranch Pipeline
- Flagstaff Watershed Protection Project
- Fourth street/I-40 Bridge & Lone Tree Interchange Project
- Flagstaff Land Conveyance & Economic Development Act
- Flagstaff Pulliam Airport improvements
- Flagstaff Veteran Facility.
Mayor Nabours said that in the way of good news, there is some precedence with the issue the City has run into on the railroad property. It takes an Act of Congress to remove the provision and they have good help with that. The City's lobbyist has drafted the bill and it has been received by Ann Kirkpatrick who will sponsor the bill. They met with the committee that will address the bill and Senator Flake is carrying it on the Senate side. It looks like that bill will make its way through and that alone is worth the trip.
Additionally, he said that they planted the seed on the overpass at I-40 and Fourth Street. He said that they are always received well at the Department of Agriculture, USFS, and the Under Secretary there is very familiar with the thinning project and 4FRI. They very much want some significant action there that they can point to that shows the rest of the country what partnerships can be done.
Mayor Nabours said that they had a great meeting with their representative at the Federal Aviation Administration. He said that the City has been asking them to pave the road in front of the airport, but it has always been a low priority. He informed him that the City had passed a sales tax that includes paving that road and he was thrilled to hear that.
He said that everyone is supportive of the Veterans facility and that will probably take some congressional action in the future, but they planted to seed and laid the groundwork.
Vice Mayor Barotz asked about the Red Gap project. Mayor Nabours said that last year they had talked with the Federal Highway Administration about that and they have now deferred to the State, so it is now a state issue. He said the Representative Kirkpatrick and Senator Flake are both aware of the water issue and most of that discussion was more about how it was going. Mr. Copley said that they told them they thought it was going well and thought they had a path to move this forward.
17.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
None
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
None
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
Ms. D'Andrea said that they found out earlier in the day that the Supreme Court has denied the State's request to review the Tucson v. State case which means for the City they get to control when its elections occur.
19.
ADJOURNMENT
The Regular Meeting of the Flagstaff City Council held March 17, 2015, adjourned at 6:31 p.m.
The Regular Meeting of the Flagstaff City Council held March 17, 2015, adjourned at 6:31 p.m.
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_______________________________ MAYOR |
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ATTEST: |
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_________________________________ CITY CLERK |
CERTIFICATION
| STATE OF ARIZONA, | ) | |
| ) | ss. | |
| Coconino County. | ) |
I, ELIZABETH A. BURKE, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on March 17, 2015. I further certify that the Meeting was duly called and held and that a quorum was present.
| DATED this 7th day of April, 2015. | |
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________________________________ CITY CLERK |