CITY COUNCIL CAPITAL PROJECTS RETREAT
THURSDAY, MARCH 31, 2022
CORE SERVICES FACILITY
3600 WEST ROUTE 66
8:00 A.M.
THURSDAY, MARCH 31, 2022
CORE SERVICES FACILITY
3600 WEST ROUTE 66
8:00 A.M.
MINUTES
1.
Call to Order
Mayor Deasy called the meeting of the Flagstaff City Council held March 31, 2022, to order at 8:10 a.m.
Mayor Deasy called the meeting of the Flagstaff City Council held March 31, 2022, to order at 8:10 a.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
NOTE: One or more Councilmembers may be in attendance through other technological means.
NOTE: One or more Councilmembers may be in attendance through other technological means.
| PRESENT: MAYOR DEASY VICE MAYOR DAGGETT COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY COUNCILMEMBER SALAS COUNCILMEMBER SHIMONI COUNCILMEMBER SWEET |
ABSENT: |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
Pledge of Allegiance, Mission Statement, and Land Acknowledgement
The Council and audience recited the pledge of allegiance, Councilmember Sweet read the Mission Statement of the City of Flagstaff, and Councilmember Aslan read the Land Acknowledgement.
LAND ACKNOWLEDGEMENT
The Council and audience recited the pledge of allegiance, Councilmember Sweet read the Mission Statement of the City of Flagstaff, and Councilmember Aslan read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
Capital Projects Retreat - Capital Program 5-Year Plan Review
Mr. Clifton offered opening remarks and introduced Katie Wittekind who facilitated the retreat.
Management Services Director Rick Tadder presented a PowerPoint presentation that covered the following:
CAPITAL PROJECTS RETREAT
WELCOME AND OBJECTIVES
GENERAL GOVERNMENT
GENERAL FUND
GENERAL FUND – PROJECT HIGHLIGHTS
GENERAL FUND – SUSTAINABILITY PROJECT HIGHLIGHTS
LIBRARY FUND
LIBRARY FUND – PROJECT HIGHLIGHTS
PARKING DISTRICT FUND
CAPITAL PROJECTS BOND FUNDS – PROJECT HIGHLIGHTS
CAPITAL IMPROVEMENT PLAN
FY22-23 PROJECTS
FY24-27 PROJECTS
Airport Director Barney Helmick continued the presentation.
AIRPORT FUND
Council discussed airport shuttle opportunities and partnerships with Mountain Line. Staff shared that funding continued to be a challenge but the city incorporated transit friendly development that included bus bump outs in preparation for a future route extension.
Beautification, Arts, and Sciences Manager Eliza Kretzmann continued the presentation.
ARTS AND SCIENCE FUND
CAPITAL IMPROVEMENT PLAN
PROJECT NEARING CONSTRUCTION
FY22-23 PROJECTS
FY23-24 TO FY26-27 HIGHLIGHTED OUT YEAR PROJECTS
BEAUTIFICATION FUND
CAPITAL IMPROVEMENT PLAN
PROJECT NEARING CONSTRUCTION
FY22-23 PROJECTS
FY23-24 TO FY26-27 HIGHLIGHTED OUT YEAR PROJECTS
BPAC PRIORITY SCORING
Parks Manager Amy Hagin continued to the presentation.
PARKS, RECREATION, OPEN SPACE, EVENTS
CAPITAL IMPROVEMENT PLAN
FY22-23 PROJECTS
Public Works Solid Waste Director Todd Hanson continued the presentation.
SOLID WASTE FUND
Public Works Streets Director Sam Beckett continued the presentation.
HURF AND RR&SS TAX FUND
Council discussed sidewalk and bike lane maintenance and how those were being affected by recruitment challenges.
A break was held from 9:39 a.m. through 9:57 a.m.
Capital Improvements Engineer Trevor Henry continued the presentation.
TRANSPORTATION TAX FUND
FY22-23 PROJECTS
FY23-24 TO FY26-27 OUT-YEAR PROJECTS
Multi-Modal Transportation Planner Martin Ince continued the presentation.
TRANSPORTATION TAX – PED-BIKE
FUNDING – FIRST FIVE YEARS
FOUR-STEP PLANNING PROCESS
SIDEWALKS
ENHANCED CROSSINGS
GRADE-SEPARATED CROSSINGS
FUTS TRAILS
BIKEWAYS
BIKEWAY CORRIDOR ENHANCEMENTS
Council discussion included the following points:
DRINKING WATER FUND
CAPITAL PROGRAM PROCESS
ONGOING PROJECTS
AGING INFRASTRUCTURE PROJECTS
HIGHLIGHTED PROJECTS
LAKE MARY SEDIMENT
SWITZER CANYON TRANSMISSION
FORT TUTHILL WELL
FUTURE WELLS
LAKE MARY RAW WATER PIPELINE REHAB
WASTEWATER FUND
CAPITAL PROGRAM PROCESS
CRITICAL NEEDS
ONGOING PROJECTS
AGING SEWER INFRASTRUCTURE
HIGHLIGHTED INCREASED CAPACITY PROJECTS
CRITICAL AND AGING TREATMENT INFRASTRUCTURE
RIO CLARIFIER AND MIXERS
WILDCAT NEW DIGESTERS
RIO FLOW DIVERSION
WILDCAT EXPANSION DESIGN
WILDCAT EXPANSION CONSTRUCTION
CRITICAL AND AGING TREATMENT INFRASTRUCTURE
RECLAIMED WATER FUND
PROJECTS
STORMWATER FUND
GRANTS AND GENERAL OBLIGATION BOND PROJECTS - $22.5 MILLION
Council further discussed the importance of the wastewater, reclaimed, and stormwater projects and the need to be creative in funding pursuits to accomplish the needed projects. They also discussed grant funding and how to position the city to be ready when funding became available.
To wrap up the retreat, Council provided the following considerations for future discussions:
Management Services Director Rick Tadder presented a PowerPoint presentation that covered the following:
CAPITAL PROJECTS RETREAT
WELCOME AND OBJECTIVES
GENERAL GOVERNMENT
GENERAL FUND
GENERAL FUND – PROJECT HIGHLIGHTS
GENERAL FUND – SUSTAINABILITY PROJECT HIGHLIGHTS
LIBRARY FUND
LIBRARY FUND – PROJECT HIGHLIGHTS
PARKING DISTRICT FUND
CAPITAL PROJECTS BOND FUNDS – PROJECT HIGHLIGHTS
CAPITAL IMPROVEMENT PLAN
FY22-23 PROJECTS
FY24-27 PROJECTS
Airport Director Barney Helmick continued the presentation.
AIRPORT FUND
Council discussed airport shuttle opportunities and partnerships with Mountain Line. Staff shared that funding continued to be a challenge but the city incorporated transit friendly development that included bus bump outs in preparation for a future route extension.
Beautification, Arts, and Sciences Manager Eliza Kretzmann continued the presentation.
ARTS AND SCIENCE FUND
CAPITAL IMPROVEMENT PLAN
PROJECT NEARING CONSTRUCTION
FY22-23 PROJECTS
FY23-24 TO FY26-27 HIGHLIGHTED OUT YEAR PROJECTS
BEAUTIFICATION FUND
CAPITAL IMPROVEMENT PLAN
PROJECT NEARING CONSTRUCTION
FY22-23 PROJECTS
FY23-24 TO FY26-27 HIGHLIGHTED OUT YEAR PROJECTS
BPAC PRIORITY SCORING
Parks Manager Amy Hagin continued to the presentation.
PARKS, RECREATION, OPEN SPACE, EVENTS
CAPITAL IMPROVEMENT PLAN
FY22-23 PROJECTS
Public Works Solid Waste Director Todd Hanson continued the presentation.
SOLID WASTE FUND
Public Works Streets Director Sam Beckett continued the presentation.
HURF AND RR&SS TAX FUND
Council discussed sidewalk and bike lane maintenance and how those were being affected by recruitment challenges.
A break was held from 9:39 a.m. through 9:57 a.m.
Capital Improvements Engineer Trevor Henry continued the presentation.
TRANSPORTATION TAX FUND
FY22-23 PROJECTS
FY23-24 TO FY26-27 OUT-YEAR PROJECTS
Multi-Modal Transportation Planner Martin Ince continued the presentation.
TRANSPORTATION TAX – PED-BIKE
FUNDING – FIRST FIVE YEARS
FOUR-STEP PLANNING PROCESS
SIDEWALKS
ENHANCED CROSSINGS
GRADE-SEPARATED CROSSINGS
FUTS TRAILS
BIKEWAYS
BIKEWAY CORRIDOR ENHANCEMENTS
Council discussion included the following points:
- The process to identify projects for the 5-year CIP
- Coordination of the CIP with the Regional Transportation Plan
- How the Regional Plan guides decisions on capital programming
- How to place more emphasis on right sizing roads
- Development of a more robust rezoning process and internal review
- The financial constraints associated with the CIP
- Finding the right balance between vehicles, bikes, and pedestrians
- Moving toward higher density to promote alternative modes of transportation
- The desire for protected intersections
- Continued support for MetroPlan’s Regional Transportation planning project
- Coordination with ADOT for Milton, Route 66, and Highway 180
DRINKING WATER FUND
CAPITAL PROGRAM PROCESS
ONGOING PROJECTS
AGING INFRASTRUCTURE PROJECTS
HIGHLIGHTED PROJECTS
LAKE MARY SEDIMENT
SWITZER CANYON TRANSMISSION
FORT TUTHILL WELL
FUTURE WELLS
LAKE MARY RAW WATER PIPELINE REHAB
WASTEWATER FUND
CAPITAL PROGRAM PROCESS
CRITICAL NEEDS
ONGOING PROJECTS
AGING SEWER INFRASTRUCTURE
HIGHLIGHTED INCREASED CAPACITY PROJECTS
CRITICAL AND AGING TREATMENT INFRASTRUCTURE
RIO CLARIFIER AND MIXERS
WILDCAT NEW DIGESTERS
RIO FLOW DIVERSION
WILDCAT EXPANSION DESIGN
WILDCAT EXPANSION CONSTRUCTION
CRITICAL AND AGING TREATMENT INFRASTRUCTURE
RECLAIMED WATER FUND
PROJECTS
STORMWATER FUND
GRANTS AND GENERAL OBLIGATION BOND PROJECTS - $22.5 MILLION
Council further discussed the importance of the wastewater, reclaimed, and stormwater projects and the need to be creative in funding pursuits to accomplish the needed projects. They also discussed grant funding and how to position the city to be ready when funding became available.
To wrap up the retreat, Council provided the following considerations for future discussions:
- Continue to improve internal review process when it comes to CIP
- Consider funding designs for bike/ped projects
- Prioritize Milton when it comes to bike/ped projects
- Potentially reconsider ARPA prioritization and criteria
5.
Public Participation
None
None
6.
Adjournment
The Capital Projects Retreat of the Flagstaff City Council held February 4, 2022, adjourned at 12:11 p.m.
The Capital Projects Retreat of the Flagstaff City Council held February 4, 2022, adjourned at 12:11 p.m.
_____________________________________ MAYOR |
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| ATTEST: |
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_____________________________________ CITY CLERK |