CITY COUNCIL REGULAR MEETING
TUESDAY, JUNE 7, 2022
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
TUESDAY, JUNE 7, 2022
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
MINUTES
1.
CALL TO ORDER
Mayor Deasy called the meeting of the Flagstaff City Council held June 7, 2022, to order at 3:03 p.m.
Mayor Deasy called the meeting of the Flagstaff City Council held June 7, 2022, to order at 3:03 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR DEASY VICE MAYOR SWEET COUNCILMEMBER HOUSE COUNCILMEMBER MCCARTHY COUNCILMEMBER SALAS COUNCILMEMBER SHIMONI (virtual until 4:00 p.m.) |
ABSENT: COUNCILMEMBER ASLAN |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Council and audience recited the pledge of allegiance, Councilmember Shimoni read the Mission Statement of the City of Flagstaff, and Councilmember Salas read the Land Acknowledgement.
The Council and audience recited the pledge of allegiance, Councilmember Shimoni read the Mission Statement of the City of Flagstaff, and Councilmember Salas read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Craig Bouchard addressed Council with concerns about the proposed noise ordinance and the need for additional outreach.
Sustainable Food Vista Jacob Raatz addressed Council about the Mayor’s Monarch Pledge and Pollinator Week.
Kyle Nitschke addressed Council stating that there was a need to demonstrate to the Arizona Board of Regents the commitment to carbon neutrality.
Community Investment Director David McIntire addressed Council and recognized Eliza Kretzmann for her work at the City of Flagstaff. He thanked Ms. Kretzmann for her service and wished her the best in her future endeavors.
Beautification and Public Art Commission Vice Chair Sandra Lubarsky addressed Council to also recognize Ms. Kretzmann and her contributions to the commission and to Flagstaff. She thanked Ms. Kretzmann and wished her the best.
Sustainable Food Vista Jacob Raatz addressed Council about the Mayor’s Monarch Pledge and Pollinator Week.
Kyle Nitschke addressed Council stating that there was a need to demonstrate to the Arizona Board of Regents the commitment to carbon neutrality.
Community Investment Director David McIntire addressed Council and recognized Eliza Kretzmann for her work at the City of Flagstaff. He thanked Ms. Kretzmann for her service and wished her the best in her future endeavors.
Beautification and Public Art Commission Vice Chair Sandra Lubarsky addressed Council to also recognize Ms. Kretzmann and her contributions to the commission and to Flagstaff. She thanked Ms. Kretzmann and wished her the best.
5.
A.
ITEM WAS REMOVED FROM THE AGENDA
6.
COUNCIL LIAISON REPORTS
Mayor Deasy reported that he was appointed to the Neighborhood Sustainability and Quality of Life subcommittee of the Arizona League of Cities and Towns.
Councilmember McCarthy reported that he attended the Transportation Commission Meeting and the Bicycle Advisory Committee Meeting where they discussed the Birch and Beaver bike lanes. He also attended the Coffee with a Cop meeting where he was able to discuss a number of topics with people.
Councilmember Salas reported that she attended the MetroPlan Board meeting where they discussed the Executive Director contract and approval of their annual budget.
Councilmember McCarthy reported that he attended the Transportation Commission Meeting and the Bicycle Advisory Committee Meeting where they discussed the Birch and Beaver bike lanes. He also attended the Coffee with a Cop meeting where he was able to discuss a number of topics with people.
Councilmember Salas reported that she attended the MetroPlan Board meeting where they discussed the Executive Director contract and approval of their annual budget.
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) Transit Advisory Committee (TAC) Citizen Representative.
Postponed due to Councilmember Aslan's absence.
B.
Consideration of Appointments: Open Spaces Commission.
The third appointment was postponed due to Councilmember Aslan's absence.
Moved by Mayor Paul Deasy, seconded by Councilmember Khara House to appoint Lina Wallen to a term expiring April 2025.
Vote: 6 - 0 - Unanimously
Moved by Councilmember Khara House, seconded by Mayor Paul Deasy to appoint Lucas Minton to a term expiring April 2023.
Vote: 6 - 0 - Unanimously
8.
LIQUOR LICENSE PUBLIC HEARINGS
Mayor Deasy opened the public hearing on the three applications.
Police Chief Dan Musselman introduced the applications and noted no concerns.
There being no public comment, Mayor Deasy closed the public hearing,
Police Chief Dan Musselman introduced the applications and noted no concerns.
There being no public comment, Mayor Deasy closed the public hearing,
Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to forward the applications to the State with a recommendation for approval.
Vote: 6 - 0 - Unanimously
A.
Consideration and Action on Liquor License Application: Michael Marquess, "Mother Road Brewing Company," 7 S Mikes Pike, Series 03 (in-state microbrewery) and Series 07 (beer and wine bar), Owner Transfer.
B.
Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Milton Marathon," 1601 S. Milton Road, Series 10 (beer and wine store), New License.
C.
Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Collins Irish Pub & Eatery," 2 N Leroux Street, Series 06, Owner Transfer.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
Item 9E was pulled for public comment.
Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to approve the Consent Agenda Items 9A through 9D and 9F as presented.
Vote: 6 - 0 - Unanimously
A.
Consideration of Appointments: Magistrate and On-Call Magistrates for the Flagstaff Municipal Court.
Approve the appointments of Honorable James Speed as Magistrate and Honorable Charles Adornetto and Roberta McVickers as On-Call Magistrates.
B.
Consideration and Approval of Contract: The Employee Staffing Agreement with Educational Services, LLC for a phased retirement program through a Mohave Cooperative Purchase Contract 21N-ESI3-0318 in an annual amount not to exceed $400,000, plus applicable taxes.
- Approve the Employee Staffing Agreement with Educational Services, LLC in an annual amount not to exceed $400,000, plus applicable taxes; and
- Authorize the City Manager to execute all necessary documents.
C.
Consideration and Approval of Contract: Approval of the Master Subscription and License Agreement with ESO Solutions, Inc. for Fire and Medical Reporting Software in the amount of $53,209.79.
- Approve the Master Subscription and License Agreement with ESO Solutions, Inc. for Fire and Medical Reporting Software; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: The Contract for Services and Materials with Viking Painting, LLC in the amount of $225,000 for Maintenance and Painting of the Backwash Tower at the Lake Mary Water Treatment Plant.
- Approve the Contract for Materials and Services with Viking Painting, LLC in the amount of $225,000 for Maintenance and Painting of the Backwash Tower at the Lake Mary Water Treatment Plant; and
- Authorize the City Manager to execute all necessary documents.
E.
Consideration and Approval of Contract: A Professional Services Contract WIH Resource Group, Inc. in the amount of $103,472 to complete the final study and analysis of the Materials Recovery Facility (MRF). This work is to confirm the transition of the traditional MRF into a functional transfer station that will best serve the community recycle processing needs.
Al White addressed Council urging them to set of goal of 37% or more for waste diversion. He also urged staff to consider what materials could be diverted and used for composting.
Jess Maggio submitted a written comment seeking involvement in future conversations about the MRF facility.
Mayor Deasy asked if goals were discussed with the consultant as part of the contract. Solid Waste Director Todd Hanson explained that the establishment of goals was not included. There will be other projects coming online, including the reinstitution of the glass recycling program that will assist with the diversion rates.
Jess Maggio submitted a written comment seeking involvement in future conversations about the MRF facility.
Mayor Deasy asked if goals were discussed with the consultant as part of the contract. Solid Waste Director Todd Hanson explained that the establishment of goals was not included. There will be other projects coming online, including the reinstitution of the glass recycling program that will assist with the diversion rates.
Moved by Mayor Paul Deasy, seconded by Councilmember Khara House to approve the Professional Services Contract with WIH Resource Group, Inc. in the amount of $103,472 to confirm the transition of the traditional MRF into a functional transfer station that will best serve the community recycle processing needs; and authorize the City Manager to execute all necessary documents.
Vote: 6 - 0 - Unanimously
F.
Consideration and Approval of Contract: Award the Contract for Materials and Services to BLUF Contracting, LLC in an amount not to exceed $62,650 for the Installation of Cinder Based Log Truck Crossings Over the Lake Mary Waterline.
- Approve the Contract for Materials and Services to BLUF Contracting, LLC in an amount not to exceed $62,650 for the Installation of Cinder Based Log Truck Crossings Over the Lake Mary Waterline; and
- Authorize the City Manager to execute all necessary documents.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2022-11: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, Division 10-20.40: Permits and Approvals, Section 10-20.40.060: Development Agreement to add subsection E. Notification Requirements for a Development Agreement. Providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date.
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Miranda Sweet to read Ordinance No. 2022-11 by title only for the final time.
Vote: 6 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, TITLE 10, FLAGSTAFF ZONING CODE, DIVISION 10-20.40 PERMITS AND APPROVALS, SECTION 10-20.40.060 DEVELOPMENT AGREEMENTS TO ADD SUBSECTION E NOTIFICATION REQUIREMENTS, PROVIDING FOR PENALTIES, REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Miranda Sweet to adopt Ordinance No. 2022-11.
Vote: 6 - 0 - Unanimously
B.
Consideration, and Adoption of Ordinance No. 2022-12 : An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 7.29 acres of real property generally located at 2661 N El Paso Flagstaff Road, from the Highway Commercial (HC) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial Open (HI-O) Zone with a Resource Protection Overlay (RPO), providing for severability, authority for clerical corrections, and establishing and effective date.
Moved by Councilmember Jim McCarthy, seconded by Mayor Paul Deasy to read Ordinance No. 2022-12 by title only for the final time.
Vote: 6 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF ZONING MAP TO REZONE APPROXIMATELY 7.29 ACRES OF REAL PROPERTY GENERALLY LOCATED AT 2661 N El PASO FLAGSTAFF ROAD, FROM THE HIGHWAY COMMERCIAL (HC) ZONE WITH A RESOURCE PROTECTION OVERLAY (RPO) TO THE HEAVY INDUSTRIAL OPEN (HI-O) ZONE WITH A RESOURCE PROTECTION OVERLAY (RPO), PROVIDING FOR SEVERABILITY, AUTHORITY FOR CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Jim McCarthy, seconded by Mayor Paul Deasy to adopt Ordinance No. 2022-12.
Vote: 6 - 0 - Unanimously
11.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2022-26: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, approving an intergovernmental agreement between the Arizona Board of Regents, for and on behalf of Northern Arizona University, and the City of Flagstaff for the processing of organic material produced within City limits at the University's processing facility.
Sustainability Specialist Kaeli Wells provided a PowerPoint presentation that covered the following:
NAU COMPOSTING IGA
CITY/NAU COMPOSTING PARTNERSHIP
SUMMARY OF IMPACTS
NEW NAU COMPOSTING IGA
Art Babbott addressed Council and stated that they should consider seeking a shorter-term contract because there may be opportunity for operational efficiencies as an east-side facility comes up and running.
Mr. Hanson stated that the contract provided a 90-day out for convenience upon agreement by the parties. Mayor Deasy suggested a two-year contract with three one-year renewals. Councilmember McCarthy agreed.
Avi Henn, Manager of Sustainability for NAU, addressed Council stating that if there was a large commercial installation that came online, he would recommend coordination with them. A shorter contract is not a problem, but it would have to go through the routing and review process again when it termed out.
Sustainability Director Nicole Antonopoulos stated that the IGA was written in a way that includes a cooperative discussion between NAU and COF about amounts that are going to the NAU facility. The language is intentionally flexible to allow for adjustment along the way.
Vice Mayor Sweet stated that she was excited to see the collaboration and hoped that it would continue in the future.
NAU COMPOSTING IGA
CITY/NAU COMPOSTING PARTNERSHIP
SUMMARY OF IMPACTS
NEW NAU COMPOSTING IGA
Art Babbott addressed Council and stated that they should consider seeking a shorter-term contract because there may be opportunity for operational efficiencies as an east-side facility comes up and running.
Mr. Hanson stated that the contract provided a 90-day out for convenience upon agreement by the parties. Mayor Deasy suggested a two-year contract with three one-year renewals. Councilmember McCarthy agreed.
Avi Henn, Manager of Sustainability for NAU, addressed Council stating that if there was a large commercial installation that came online, he would recommend coordination with them. A shorter contract is not a problem, but it would have to go through the routing and review process again when it termed out.
Sustainability Director Nicole Antonopoulos stated that the IGA was written in a way that includes a cooperative discussion between NAU and COF about amounts that are going to the NAU facility. The language is intentionally flexible to allow for adjustment along the way.
Vice Mayor Sweet stated that she was excited to see the collaboration and hoped that it would continue in the future.
Moved by Councilmember Regina Salas, seconded by Councilmember Khara House to read Resolution No. 2022-26 by title only.
Vote: 6 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ARIZONA BOARD OF REGENTS, FOR AND ON BEHALF OF NORTHERN ARIZONA UNIVERSITY, AND THE CITY OF FLAGSTAFF FOR THE PROCESSING OF ORGANIC MATERIAL PRODUCED WITHIN CITY LIMITS AT THE UNIVERSITY’S PROCESSING FACILITY
Moved by Councilmember Regina Salas, seconded by Councilmember Khara House to adopt Resolution No. 2022-26.
Vote: 6 - 0 - Unanimously
B.
Consideration and Adoption of Resolution No. 2022-25: Approving a partial settlement of the case, City of Phoenix et al. v. Orbiz Worldwide et al., relating to collection of local transaction privilege taxes from online travel companies; providing for delegation of authority, and establishing an effective date
Mr. Solomon expressed gratitude to Senior Assistant City Attorney Anja Wendel who had worked through the case over the last ten years; she had done a fantastic job getting to where they are today.
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Miranda Sweet to read Resolution No. 2022-25 by title only.
Vote: 6 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL AUTHORIZING THE PARTIAL SETTLEMENT OF THE CASE, CITY OF PHOENIX ET AL. V ORBITZ WORLDWIDE ET AL, RELATING TO COLLECTION OF LOCAL TRANSACTION PRIVILEGE TAXES FROM ONLINE TRAVEL COMPANIES; PROVIDING FOR DELEGATION OF AUTHORITY, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Miranda Sweet to adopt Resolution No. 2022-25.
Vote: 6 - 0 - Unanimously
C.
Consideration and Adoption of Ordinance No. 2022-14: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations relating to voluntary reassignment and transfer.
Acting Human Resources Director Brandi Suda addressed Council stating that the employee handbook amendment is related to voluntary reassignment. It would clarify language and remove conflicting language within the handbook as it relates to new classification dates when a voluntary reassignment occurs. Another amendment was related to transfers and establishing when a new classification date for transfers occurs. A pro-rated merit increase would be applied to an employee’s rate of pay so the reassignment or transfer would not negatively impact their merit adjustment.
Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to read Ordinance No. 2022-14 by title only for the first time.
Vote: 6 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, ARIZONA, AMENDING THE FLAGSTAFF CITY CODE, CHAPTER 1-14, PERSONNEL SYSTEM BY AMENDING THE EMPLOYEE HANDBOOK OF REGULATIONS RELATING TO VOLUNTARY REASSIGNMENT AND TRANSFER; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; SEVERABILITY; AUTHORITY FOR CLERICAL CORRECTIONS AND ESTABLISHING AN EFFECTIVE DATE
D.
Consideration and Adoption of Ordinance No. 2022-09: An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Sustainability Division and the City Clerk Divisions in City Code, and to retitle the City Engineering and Human/Resources/Risk Management Divisions.
Contracted Human Resources Director Jeanie Gallagher addressed Council and explained that the change was one that had been discussed for some time; it would elevate the sustainability and city clerk sections to division status. Also included with the amendments would be the renaming of the Capital Improvements and Engineering Division to City Engineering as well as retitling the Human Resources/Risk Management Divisions.
Mr. Clifton stated that the reorganization of the city clerk and sustainability sections had been discussed over the last couple of years during budget discussions and at the staff level. The elevation of both sections would have no negative impact on any employees.
Jason Cook submitted a written comment in opposition of the ordinance.
Councilmember McCarthy thanked Mr. Clifton for advancing the item to Council and noted that he was supportive of the recommendation. Councilmember Shimoni and Mayor Deasy echoed the appreciation and support.
Mr. Clifton stated that the reorganization of the city clerk and sustainability sections had been discussed over the last couple of years during budget discussions and at the staff level. The elevation of both sections would have no negative impact on any employees.
Jason Cook submitted a written comment in opposition of the ordinance.
Councilmember McCarthy thanked Mr. Clifton for advancing the item to Council and noted that he was supportive of the recommendation. Councilmember Shimoni and Mayor Deasy echoed the appreciation and support.
Moved by Councilmember Jim McCarthy, seconded by Mayor Paul Deasy to read Ordinance No. 2022-09 by title only for the first time.
Vote: 6 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, CHAPTER 1-18, ADMINISTRATIVE DEPARTMENTS, TO ESTABLISH THE SUSTAINABILITY DIVISION AND THE CITY CLERK DIVISION; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AUTHORITY FOR CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE
E.
Consideration and Adoption of Resolution No. 2022-23: A resolution of the Flagstaff City Council adopting the City of Flagstaff Public Safety Personnel Retirement System Pension Funding Policy; delegating authority; and establishing an effective date.
Management Services Director Rick Tadder addressed Council and stated that the resolution was an annual requirement of cities. He was pleased that for the second year, the policy reflected a fully funded pension liability with a 107% funding ratio. The over funding will help address market adjustments and other changes in actuarials to keep it fully funded.
Moved by Councilmember Jim McCarthy, seconded by Mayor Paul Deasy to read Resolution No. 2022-23 by title only.
Vote: 6 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL ADOPTING THE CITY OF FLAGSTAFF PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM PENSION FUNDING POLICY; DELEGATING AUTHORITY; AND ESTABLISHING AN EFFECTIVE DATE
Moved by Mayor Paul Deasy, seconded by Councilmember Regina Salas to adopt Resolution No. 2022-23.
Vote: 6 - 0 - Unanimously
F.
Consideration and Adoption of Resolution No. 2022-24: A resolution of the Flagstaff City Council, designating its Chief Fiscal Officer for officially submitting the fiscal year 2022-2023 expenditure limitation report to the Arizona Auditor General, and establishing an effective date.
Mr. Tadder addressed Council stating that the resolution was an administrative requirement for cities to designate the chief fiscal officer for the purpose of submitting the fiscal year expenditure limitation report.
Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to read Resolution No. 2022-24 by title only.
Vote: 6 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, DESIGNATING ITS CHIEF FISCAL OFFICER FOR OFFICIALLY SUBMITTING THE FISCAL YEAR 2022-2023 EXPENDITURE LIMITATION REPORT TO THE ARIZONA AUDITOR GENERAL, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2022-24.
Vote: 6 - 0 - Unanimously
G.
Consideration and Adoption of Resolution No. 2022-27: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative budget for Fiscal Year 2022-2023.
Ms. Suda provided a PowerPoint presentation that covered the following:
CITY OF FLAGSTAFF FY 2022-2023 BUDGET
TIMELINE
LEGAL SCHEDULE A
HIGHLIGHTS
CHANGES SINCE APRIL RETREAT
ADDITIONAL INFORMATION
CITY OF FLAGSTAFF FY 2022-2023 BUDGET
TIMELINE
LEGAL SCHEDULE A
HIGHLIGHTS
CHANGES SINCE APRIL RETREAT
ADDITIONAL INFORMATION
Moved by Mayor Paul Deasy, seconded by Councilmember Adam Shimoni to read Resolution No. 2022-27 by title only.
Vote: 6 - 0 - Unanimously
A RESOLUTION OF THE COUNCIL OF THE CITY OF FLAGSTAFF, ARIZONA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR 2022-2023
Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2022-27.
Vote: 6 - 0 - Unanimously
H.
Consideration and Adoption of Resolution No. 2022-28: A resolution of the Flagstaff City Council approving an Intergovernmental Agreement between the City of Glendale, Arizona and the City of Flagstaff for use of the Glendale Tax Application
Mr. Tadder thanked Assistant Finance Director Heidi Derryberry and her staff for the preparation of the budget. The IGA with the City of Glendale would allow for the use of their application for sales tax management. Staff was excited to take advantage of the application and Flagstaff will be one of the first cities to partner with Glendale to help with beta testing.
Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to read Resolution No. 2022-28 by title only.
Vote: 6 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF GLENDALE AND THE CITY OF FLAGSTAFF FOR THE USE OF THE GLENDALE TAX APPLICATION
Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to adopt Resolution No. 2022-28.
Vote: 6 - 0 - Unanimously
I.
Consideration and Adoption of Ordinance No. 2022-13: An ordinance of the City Council of the City of Flagstaff authorizing the acquisition of real property and the determination and offers of relocation benefits to persons displaced to make way for the Fourth Street/Cedar Avenue/Lockett Road roundabout project; providing for delegation of authority, severability, authority for clerical corrections, and establishing an effective date
Community Development Director Dan Folke explained the new language contained within the motion for approval of the ordinance. He pointed out that the ordinance had not changed, and the footprint had not changed. He introduced Capital Improvements Engineer Trevor Henry who provided a PowerPoint presentation that covered the following:
FOURTH/CEDAR/LOCKETT ROUNDABOUT
UPDATE ON DESIGN REQUESTS
Cindy Roe addressed Council and offered appreciation for the z-crossings and the beacon crossings. She was concerned about the project being over budget and the impact that the project may have on their enrollment.
Councilmember Shimoni stated that he was still concerned with the design; it prioritized cars over the needs of the school, cyclists, and pedestrians. He stated that he would support the project if the right-turn lane was removed.
Councilmember McCarthy stated that he understood the constraints of the z-crossings and not being able to get one at every leg. However, he would like to ensure that there was good consideration for the positioning of the crossings. He would also like to have the beacon lights stop traffic both ways.
FOURTH/CEDAR/LOCKETT ROUNDABOUT
UPDATE ON DESIGN REQUESTS
Cindy Roe addressed Council and offered appreciation for the z-crossings and the beacon crossings. She was concerned about the project being over budget and the impact that the project may have on their enrollment.
Councilmember Shimoni stated that he was still concerned with the design; it prioritized cars over the needs of the school, cyclists, and pedestrians. He stated that he would support the project if the right-turn lane was removed.
Councilmember McCarthy stated that he understood the constraints of the z-crossings and not being able to get one at every leg. However, he would like to ensure that there was good consideration for the positioning of the crossings. He would also like to have the beacon lights stop traffic both ways.
Moved by Councilmember Regina Salas, seconded by Mayor Paul Deasy to read Ordinance No. 2022-13 by title only for the final time approving the actual footprint and design as presented by staff with the understanding that staff will continue to seek to incorporate Z crossings at each leg feasible within the footprint as approved today; and also with the understanding that staff will continue to seek the incorporation of complete rapid flashing beacon signalization when deemed financially feasible by the Council.
Vote: 5 - 1
- NAY:
-
Councilmember Adam Shimoni
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AUTHORIZING THE ACQUISITION OF REAL PROPERTY AND THE DETERMINATION AND OFFERS OF RELOCATION BENEFITS TO PERSONS DISPLACED TO MAKE WAY FOR THE FOURTH STREET/CEDAR AVENUE/LOCKETT ROAD ROUNDABOUT PROJECT; PROVIDING FOR DELEGATION OF AUTHORITY, SEVERABILITY, AUTHORITY FOR CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Jim McCarthy, seconded by Mayor Paul Deasy to adopt Ordinance No. 2022-13.
Vote: 5 - 1
- NAY:
-
Councilmember Adam Shimoni
A break was held from 4:45 p.m. through 5:11 p.m.
12.
DISCUSSION ITEMS
A.
Care Unit Update
Item postponed to June 28, 2022 Work Session.
B.
Lone Tree Overpass Project - Intersection and Connector Roadway Update
Senior Project Manager Christine Cameron introduced Jason Carloftus with WSP who provided a PowerPoint presentation that covered the following:
LONE TREE OVERPASS
AGENDA
APPROACH
NETWORK MODEL – 6 LANE MODEL (2026)
NETWORK MODEL – 6 LANE MODEL (2040)
NETWORK MODEL – 4 LANE MODEL (2026)
NETWORK MODEL – 4 LANE MODEL (2040)
NETWORK DIFFERENCES
PEAK HOUR ANALYSIS
INTERSECTIONS
SAFETY FEATURES
PROTECTED INTERSECTION – ALL ALTERNATIVES
CRASH MODIFICATION FACTORS
PEDESTRIAN OVERPASS – CONCEPT EVALUATION
FUTS TRAIL CONNECTION – CONCEPT EVALUATION
INTERSECTION ALTERNATIVES
LTO & BUTLER – STANDARD APPROACH
LTO & BUTLER – SMALL FOOTPRINT
LTO & BUTLER – MODERATE FOOTPRINT
LTO & BUTLER – MODIFIABLE A
LTO & BUTLER – MODIFIABLE B
LTO & BUTLER – NETWORK SUMMARY 2026
LTO & BUTLER – NETWORK SUMMARY 2040
ADOT MEETING – APRIL 24, 2022 REPORT OUT
MOUNTAIN LINE – MAY 3RD REPORT OUT
SUMMARY
LTO & BUTLER – INTERSECTION SUMMARY
Michele James addressed Council with concerns that the uninterrupted flow of traffic was taking precedence over pedestrians and bikes which conflicts with the city’s goals of carbon neutrality by 2030. She stated that roads need to be better designed for all modes of transportation. She voiced support for the small footprint alternative.
Councilmember Sweet asked if there was a way to shorten the length of time for the traffic approach for the pedestrian crossing. Mr. Carloftus stated that it was possible but that it would require bringing back the channelized rights or splitting the crossing with a refuge island in between.
Councilmember Shimoni stated that he would like to see the modeling adjusted further. Pedestrians are struggling and they should be valued as a top priority. The community is willing to delay their travel by car if there is improved safety for pedestrians and cyclists. He voiced support for the smallest and most simple footprint.
Mayor Deasy noted that there had to be a consideration for ADOT because it was their intersection. He believed that Option 5A would not be supported by ADOT. His recommendation was Option 5B to help balance values and the reality of approval. He also suggested a backup option so staff did not have to come back to Council should ADOT not support the first proposal.
Councilmember McCarthy stated that he supported 5B.
Councilmember House stated that her preference was 5A but understood the challenges that presented with ADOT. She felt that 5B was the best alternative because it maintained pedestrian protection.
Councilmember Sweet also voiced support for 5B and agreed that a second option would be helpful to maintain the project timeline.
Councilmember Salas stated that she was supportive of Standard S; in terms of crossing time, fuel use, average vehicle delays, and compatibility with 2040, Standard S was the most programmatic choice.
Councilmember Shimoni stated that 5B was a good compromise and would support that for purposes of clarity and direction. He indicated that he would not be comfortable approving a separate option.
Ms. Cameron stated that staff would recommend a secondary option so they can continue to move forward. Other projects are dependent on this one.
Councilmember McCarthy suggested offering 5B with a right turn dedicated lane southbound as the backup option.
A majority of Council was supportive of that recommendation.
LONE TREE OVERPASS
AGENDA
APPROACH
NETWORK MODEL – 6 LANE MODEL (2026)
NETWORK MODEL – 6 LANE MODEL (2040)
NETWORK MODEL – 4 LANE MODEL (2026)
NETWORK MODEL – 4 LANE MODEL (2040)
NETWORK DIFFERENCES
PEAK HOUR ANALYSIS
INTERSECTIONS
SAFETY FEATURES
PROTECTED INTERSECTION – ALL ALTERNATIVES
CRASH MODIFICATION FACTORS
PEDESTRIAN OVERPASS – CONCEPT EVALUATION
FUTS TRAIL CONNECTION – CONCEPT EVALUATION
INTERSECTION ALTERNATIVES
LTO & BUTLER – STANDARD APPROACH
LTO & BUTLER – SMALL FOOTPRINT
LTO & BUTLER – MODERATE FOOTPRINT
LTO & BUTLER – MODIFIABLE A
LTO & BUTLER – MODIFIABLE B
LTO & BUTLER – NETWORK SUMMARY 2026
LTO & BUTLER – NETWORK SUMMARY 2040
ADOT MEETING – APRIL 24, 2022 REPORT OUT
MOUNTAIN LINE – MAY 3RD REPORT OUT
SUMMARY
LTO & BUTLER – INTERSECTION SUMMARY
Michele James addressed Council with concerns that the uninterrupted flow of traffic was taking precedence over pedestrians and bikes which conflicts with the city’s goals of carbon neutrality by 2030. She stated that roads need to be better designed for all modes of transportation. She voiced support for the small footprint alternative.
Councilmember Sweet asked if there was a way to shorten the length of time for the traffic approach for the pedestrian crossing. Mr. Carloftus stated that it was possible but that it would require bringing back the channelized rights or splitting the crossing with a refuge island in between.
Councilmember Shimoni stated that he would like to see the modeling adjusted further. Pedestrians are struggling and they should be valued as a top priority. The community is willing to delay their travel by car if there is improved safety for pedestrians and cyclists. He voiced support for the smallest and most simple footprint.
Mayor Deasy noted that there had to be a consideration for ADOT because it was their intersection. He believed that Option 5A would not be supported by ADOT. His recommendation was Option 5B to help balance values and the reality of approval. He also suggested a backup option so staff did not have to come back to Council should ADOT not support the first proposal.
Councilmember McCarthy stated that he supported 5B.
Councilmember House stated that her preference was 5A but understood the challenges that presented with ADOT. She felt that 5B was the best alternative because it maintained pedestrian protection.
Councilmember Sweet also voiced support for 5B and agreed that a second option would be helpful to maintain the project timeline.
Councilmember Salas stated that she was supportive of Standard S; in terms of crossing time, fuel use, average vehicle delays, and compatibility with 2040, Standard S was the most programmatic choice.
Councilmember Shimoni stated that 5B was a good compromise and would support that for purposes of clarity and direction. He indicated that he would not be comfortable approving a separate option.
Ms. Cameron stated that staff would recommend a secondary option so they can continue to move forward. Other projects are dependent on this one.
Councilmember McCarthy suggested offering 5B with a right turn dedicated lane southbound as the backup option.
A majority of Council was supportive of that recommendation.
C.
Citizen Bond Committee Recommendations
Senior Deputy City Manager Shannon Anderson provided a PowerPoint presentation that covered the following:
CITIZEN BOND COMMITTEE
AGENDA
BACKGROUND
CITIZEN BOND COMMITTEE
GENERAL OBLIGATION BONDS
INFORMATION SHARING
COMMITTEE INPUT
DELIBERATION PROCESS
BOND PROJECT RECOMMENDATIONS
BOND CATEGORY RECOMMENDATIONS
COST OF RECOMMENDATIONS
Charlie Odegaard read a statement drafted by the committee. Points included:
Christy Zeller and Monika Leuenberger submitted written comments in support of the housing bond.
Council thanked the committee for their work and their recommendations.
Mayor Deasy expressed concern about overwhelming voters with too much. He supported bonding somewhere between $70 and $75 million.
Councilmember House stated that there was difficulty in trying to winnow down projects for the future of Flagstaff. All of the projects addressed important and urgent needs, and she wished there was more capacity to address them. What stood out for her were the water needs and the two emergencies.
Councilmember Shimoni asked what the recommendation of the consultant was in terms of bundling the projects. Steve Lynn from NuPoint Consulting stated that they recommend that there be no more than three questions.
Councilmember Shimoni stated that he would like to see $3 million for protected intersections worked into one of the questions.
Mayor Deasy proposed the following three questions:
Councilmember Sweet stated that she would like to keep the request between $65 and $75 million and she would prefer two bond questions; stormwater/wastewater and housing. She suggested making the public safety items top priority for the next budget cycle.
Councilmember Shimoni suggested bringing the water items to $40 million and housing to $30 million. He asked what the impact of removing the public safety items was.
Fire Chief Mark Gaillard stated that they have struggled to replace fire equipment. They have a replacement schedule that was pushing 20 years, where other agencies are at ten years. They have been unable to find funding for various equipment through the regular budget process.
Councilmember House suggested an infrastructure bundle that included water and public safety and perhaps sustainability.
Councilmember Salas stated that she liked the idea of bundling all infrastructure projects into one question. She expressed support for stormwater, wastewater, public safety, and housing at $50 million.
Council further discussed the projects, priorities, and amount to propose for bonding. After discussion, a majority of Council gave the following direction:
Two questions: Infrastructure and Housing at $77 million.
Water and Fire Infrastructure – $57.2 million
CITIZEN BOND COMMITTEE
AGENDA
BACKGROUND
CITIZEN BOND COMMITTEE
GENERAL OBLIGATION BONDS
INFORMATION SHARING
COMMITTEE INPUT
DELIBERATION PROCESS
BOND PROJECT RECOMMENDATIONS
BOND CATEGORY RECOMMENDATIONS
COST OF RECOMMENDATIONS
Charlie Odegaard read a statement drafted by the committee. Points included:
- Appreciation to committee members.
- Appreciation for partners and staff.
- Nearly unanimous vote on recommendations.
- Confident the residents of Flagstaff can get behind the recommended projects.
- Ross Schafer
- Tyler Denham
- Michele James
- Al White
- The Council has the opportunity to move the 10-Year Housing Plan forward with a housing bond.
- Please consider a housing bond at the largest capacity possible.
- Support all four housing recommendations at the full $27 million.
- Many of the projects can serve to address many different goals.
- The housing and sustainability projects ranked lower because they were the only projects that provided a range of cost.
- The Spruce Wash project was consistently the top priority of the committee as a standalone project.
- Bonding is better utilized to address emergencies.
- Council needs to consider user fees and impact fees to ensure that future growth pays for itself.
Christy Zeller and Monika Leuenberger submitted written comments in support of the housing bond.
Council thanked the committee for their work and their recommendations.
Mayor Deasy expressed concern about overwhelming voters with too much. He supported bonding somewhere between $70 and $75 million.
Councilmember House stated that there was difficulty in trying to winnow down projects for the future of Flagstaff. All of the projects addressed important and urgent needs, and she wished there was more capacity to address them. What stood out for her were the water needs and the two emergencies.
Councilmember Shimoni asked what the recommendation of the consultant was in terms of bundling the projects. Steve Lynn from NuPoint Consulting stated that they recommend that there be no more than three questions.
Councilmember Shimoni stated that he would like to see $3 million for protected intersections worked into one of the questions.
Mayor Deasy proposed the following three questions:
- $55 million for water infrastructure – stormwater and wastewater brought together and remove upgrades and receiving stations.
- $15 – $20 million for Housing (including energy retrofits)
- $4 million for fire equipment
Councilmember Sweet stated that she would like to keep the request between $65 and $75 million and she would prefer two bond questions; stormwater/wastewater and housing. She suggested making the public safety items top priority for the next budget cycle.
Councilmember Shimoni suggested bringing the water items to $40 million and housing to $30 million. He asked what the impact of removing the public safety items was.
Fire Chief Mark Gaillard stated that they have struggled to replace fire equipment. They have a replacement schedule that was pushing 20 years, where other agencies are at ten years. They have been unable to find funding for various equipment through the regular budget process.
Councilmember House suggested an infrastructure bundle that included water and public safety and perhaps sustainability.
Councilmember Salas stated that she liked the idea of bundling all infrastructure projects into one question. She expressed support for stormwater, wastewater, public safety, and housing at $50 million.
Council further discussed the projects, priorities, and amount to propose for bonding. After discussion, a majority of Council gave the following direction:
Two questions: Infrastructure and Housing at $77 million.
Water and Fire Infrastructure – $57.2 million
- Spruce Wash – $26 million
- Wildcat Capacity – $21 million
- Wastewater Energy Efficiency – $8.1 million
- Fire Apparatus – $2.2 million
- Redevelop City Owned Housing for Rental – $5 million
- Repurpose Existing Building into Rental – $3 million
- Incentivize Rental Housing – $5 million
- Homebuyer Assistance – $7 million
13.
PUBLIC PARTICIPATION
None
None
14.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
Councilmember Shimoni stated that the CJCC Executive Committee would be meeting later in the week. He congratulated City Engineer Rick Barrett on his retirement after 40 years of service to the community. He also noted that he wouldbe joining the meeting virtually next week as he will be traveling.
15.
ADJOURNMENT
The Regular Meeting of the Flagstaff City Council held June 7, 2022, adjourned at 8:42 p.m.
The Regular Meeting of the Flagstaff City Council held June 7, 2022, adjourned at 8:42 p.m.
| _______________________________ MAYOR |
|
| ATTEST: |
|
_________________________________ CITY CLERK |
CERTIFICATION
I, STACY SALTZBURG, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on June 7, 2022. I further certify that the Meeting was duly called and held and that a quorum was present.
| DATED this 19th day of December, 2023. | |
| ________________________________ CITY CLERK |