CITY COUNCIL REGULAR MEETING
TUESDAY, OCTOBER 4, 2022
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
TUESDAY, OCTOBER 4, 2022
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
MINUTES
1.
CALL TO ORDER
Mayor Deasy called the meeting of the Flagstaff City Council held October 4, 2022, to order at 3:04 p.m.
Mayor Deasy called the meeting of the Flagstaff City Council held October 4, 2022, to order at 3:04 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR DEASY VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER HOUSE COUNCILMEMBER MCCARTHY COUNCILMEMBER SALAS COUNCILMEMBER SHIMONI (virtually) |
ABSENT: |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Council and audience recited the pledge of allegiance, Councilmember Aslan read the Mission Statement of the City of Flagstaff, and Councilmember McCarthy read the Land Acknowledgement.
The Council and audience recited the pledge of allegiance, Councilmember Aslan read the Mission Statement of the City of Flagstaff, and Councilmember McCarthy read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Greg Clifton introduced Madison Ginsberg who was shadowing Mr. Clifton. Ms. Ginsberg introduced herself and thanked the Council for the opportunity to attend the meeting.
Heather Marcy of Northland Family Help Center addressed Council and thanked them for their ongoing support and commitment to victim services.
Andy Fernandez addressed Council on various items.
George Kostyrko submitted a written comment about low-interest disaster loans available from the U.S. Small Business Administration.
Heather Marcy of Northland Family Help Center addressed Council and thanked them for their ongoing support and commitment to victim services.
Andy Fernandez addressed Council on various items.
George Kostyrko submitted a written comment about low-interest disaster loans available from the U.S. Small Business Administration.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Customer Service Representatives Week
Mayor Deasy read and presented the proclamation.
B.
Proclamation: Domestic Violence Awareness Month
Mayor Deasy read and presented the proclamation.
6.
COUNCIL LIAISON REPORTS
Councilmember House reported that the Open Space Commission met at Picture Canyon for their meeting to tour the area. She also reported that the September Housing Commission welcomed a full commission with many new members; the meeting focused on bond outreach efforts.
Councilmember Shimoni reported that Mountain Line received support for their environmental review for the Downtown Connection Center. They have started to plan their groundbreaking community event and they continue to meet with Northern Arizona Healthcare to develop a transit plan that was right-sized for the project. He also reported that he attended an NLC event titled “Acknowledging History and Rebuilding Trust with Indigenous Peoples.” It was a great event that touched on many aspects of inclusivity and acknowledgement. Lastly, he reported that October 10, 2022, is Indigenous Peoples’ Day and there would be many events for people to participate in.
Vice Mayor Sweet reported that the first of two battery buses for Mountain Line were set to arrive in October.
Councilmember Aslan reported that the Sustainability Commission met and discussed the Grand Canyon Youth sustainability grant. They also elected a new Chair and Vice Chair and selected a date to do a litter cleanup of Aspen Avenue. The Colorado Plateau Water Advisory Committee had its annual field trip; it was a very informative and rewarding event. The group is starting to do work on rural groundwater with a statewide stakeholder group.
Councilmember Salas reported that the Annual Stakeholder Partners luncheon for Discover Flagstaff was coming up on October 20, 2022.
Councilmember McCarthy reported that he had an opportunity to tour the Orpheum mine and learn about the unfortunate health issues faced by the mine workers.
Mayor Deasy reported that he attended the Alliance meeting where they discussed the various ballot measures presented to voters that year.
Councilmember Shimoni reported that Mountain Line received support for their environmental review for the Downtown Connection Center. They have started to plan their groundbreaking community event and they continue to meet with Northern Arizona Healthcare to develop a transit plan that was right-sized for the project. He also reported that he attended an NLC event titled “Acknowledging History and Rebuilding Trust with Indigenous Peoples.” It was a great event that touched on many aspects of inclusivity and acknowledgement. Lastly, he reported that October 10, 2022, is Indigenous Peoples’ Day and there would be many events for people to participate in.
Vice Mayor Sweet reported that the first of two battery buses for Mountain Line were set to arrive in October.
Councilmember Aslan reported that the Sustainability Commission met and discussed the Grand Canyon Youth sustainability grant. They also elected a new Chair and Vice Chair and selected a date to do a litter cleanup of Aspen Avenue. The Colorado Plateau Water Advisory Committee had its annual field trip; it was a very informative and rewarding event. The group is starting to do work on rural groundwater with a statewide stakeholder group.
Councilmember Salas reported that the Annual Stakeholder Partners luncheon for Discover Flagstaff was coming up on October 20, 2022.
Councilmember McCarthy reported that he had an opportunity to tour the Orpheum mine and learn about the unfortunate health issues faced by the mine workers.
Mayor Deasy reported that he attended the Alliance meeting where they discussed the various ballot measures presented to voters that year.
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Airport Commission.
Moved by Councilmember Regina Salas, seconded by Councilmember Austin Aslan to appoint Gail Jackson to a term expiring October 2025.
Vote: 7 - 0 - Unanimously
Moved by Councilmember Austin Aslan, seconded by Mayor Paul Deasy to appoint Thomas Waddell to a term expiring October 2025.
Vote: 7 - 0 - Unanimously
Moved by Councilmember Adam Shimoni, seconded by Mayor Paul Deasy to appoint Carol Curtis to a term expiring October 2024.
Vote: 7 - 0 - Unanimously
Moved by Councilmember Jim McCarthy, seconded by Mayor Paul Deasy to appoint Jesse Breckenridge to a term expiring October 2024.
Vote: 7 - 0 - Unanimously
8.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to approve the Consent agenda as presented.
Vote: 7 - 0 - Unanimously
A.
Consideration and Approval of Contract: This agreement is between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA). The Agreement outlines the responsibilities for both parties including the rental of ice time at the City of Flagstaff Jay Lively Activity Center.
- Approve the license agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association with anticipated revenue of approximately $55,000.
- Authorize the City Manager to execute all necessary documents.
B.
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with The Public Restroom Company for the Thorpe Park restrooms in the amount of $279,482, plus applicable taxes.
- Approve the Cooperative Purchase Contract in the amount of $279,482, plus applicable taxes with The Public Restroom Company to purchase and install a turnkey restroom at Thorpe Park through the BuyBoard Cooperative Purchasing Agreement 679-22; and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Contract: Engineering Professional Services Contract with Carollo Engineers, Inc. in the total amount of $1,890,481, for the Wildcat Hill Water Reclamation Plant Digester Complex Design and Bid Phase Services.
- Approve the Engineering Professional Services Contract with Carollo Engineers, Inc. in the total amount of $1,890,481, which includes a $155,000 Contract Allowance, with a contract period of 16 months; and
- Authorize the City Manager to execute the necessary documents.
9.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2022-25: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 11, General Plans and Subdivision, Division 11-10.20: Additional Procedures for Comprehensive Plan Updates, New Elements, and Major Amendments to the General Plan, providing for repeal of conflicting ordinances, severability, and establishing an effective date.
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Miranda Sweet to read Ordinance No. 2022-25 by title only for the final time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, TITLE 11, GENERAL PLANS AND SUBDIVISION, DIVISION 11-10.20: ADDITIONAL PROCEDURES FOR COMPREHENSIVE PLAN UPDATES, NEW ELEMENTS, AND MAJOR AMENDMENTS TO THE GENERAL PLAN, PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Miranda Sweet to adopt Ordinance No. 2022-25.
Vote: 7 - 0 - Unanimously
B.
Consideration and Adoption of Ordinance No. 2022-26: An ordinance of the Flagstaff City Council authorizing the acquisition of real property for open space and the Flagstaff Urban Trail System purposes; providing for delegation of authority, severability, repeal of conflicting ordinances, authority for clerical corrections, and establishing an effective date
Senior Transportation Planner Martin Ince noted that there was a minor change to the ordinance to add the words “and trails” to Section 1. The addition would allow staff to acquire easements related to FUTS and trails through private development.
Andy Fernandez addressed Council in opposition to the ordinance due to concerns about water resources and growth.
Councilmember Salas stated that she supported the expansion of the FUTS system, connectivity with trails and open space, along with preservation of open space.
Council offered words of gratitude to staff for their work, and excitement for the holistic approach taken.
Andy Fernandez addressed Council in opposition to the ordinance due to concerns about water resources and growth.
Councilmember Salas stated that she supported the expansion of the FUTS system, connectivity with trails and open space, along with preservation of open space.
Council offered words of gratitude to staff for their work, and excitement for the holistic approach taken.
Moved by Councilmember Regina Salas, seconded by Councilmember Jim McCarthy to read Ordinance No. 2022-26 by title only for the final time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE OF THE FLAGSTAFF CITY COUNCIL AUTHORIZING THE ACQUISITION OF REAL PROPERTY FOR OPEN SPACE AND FLAGSTAFF URBAN TRAIL SYSTEM PURPOSES; PROVIDING FOR DELEGATION OF AUTHORITY, SEVERABILITY, REPEAL OF CONFLICTING ORDINANCES, AUTHORITY FOR CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Regina Salas, seconded by Councilmember Jim McCarthy to adopt Ordinance No. 2022-26.
Vote: 7 - 0 - Unanimously
C.
Consideration and Approval of Contract: Construction contract for conduit and fiber from City Hall to Butler/Beaver, connecting the Visitor Center, Butler Pedestrian Crossing and Northern Arizona University.
IT Director CJ Perry provided a PowerPoint presentation that covered the following:
FIBER CONTRACT
FIBER CONTRACT
FIBER ROUTE
FIBER CONTRACT
Mayor Deasy stated that he was excited to see fiber coming to fruition; it was a good benefit to the community and created the network the city needs.
Andy Fernandez addressed Council in opposition to the contract.
FIBER CONTRACT
Mayor Deasy stated that he was excited to see fiber coming to fruition; it was a good benefit to the community and created the network the city needs.
Andy Fernandez addressed Council in opposition to the contract.
Moved by Mayor Paul Deasy, seconded by Councilmember Adam Shimoni to approve the Cooperative Purchase Contract with Aspen Communications in the amount of $593,593.20, plus applicable taxes, for a construction contract for conduit and fiber from City Hall to Butler/Beaver, connecting the Visitor Center, Butler Pedestrian Crossing, and Northern Arizona University; and authorize the City Manager to execute the necessary documents.
Vote: 7 - 0 - Unanimously
D.
Consideration and Approval of PZ-15-00115-23: Adora - Phase 2 at Timber Sky Preliminary Plat: Capstone Homes requests Preliminary Plat approval for Adora - Phase 2 at Timber Sky located at 2760 S Vega Street, a 39 lot single-family subdivision on 7.15 acres in the Medium-Density Residential (MR) Zone.
Planner Ben Mejia provided a PowerPoint presentation that covered the following:
ADORA PHASE II AT TIBER SKY PRELIMINARY PLAT APPROVAL REQUEST
REQUEST OVERVIEW
VICINITY MAP
TIMBER SKY – BACKGROUND
ADORA PHASE II AT TIMBER SKY – PRELIMINARY PLAT
RESOURCE PROTECTION PLAN
REQUIRED FINDING #1: ZONING CODE (TITLE 10)
REQUIRED FINDING #2: ENGINEERING STANDARDS (TITLE 13)
REQUIRED FINDING #3: SUBDIVISIONS STANDARDS (TITLE 11)
FINDINGS AND RECOMMENDATIONS
Councilmember Salas asked the timeline on breaking ground. Applicant Shawn Sutherland stated that they hoped to break ground as soon as possible once plans were submitted and approved. Other extenuating circumstances could delay the project such as weather and market conditions, but they were hopeful that things would progress as planned.
Councilmember McCarthy offered gratitude for being part of the housing solution in Flagstaff.
ADORA PHASE II AT TIBER SKY PRELIMINARY PLAT APPROVAL REQUEST
REQUEST OVERVIEW
VICINITY MAP
TIMBER SKY – BACKGROUND
ADORA PHASE II AT TIMBER SKY – PRELIMINARY PLAT
RESOURCE PROTECTION PLAN
REQUIRED FINDING #1: ZONING CODE (TITLE 10)
REQUIRED FINDING #2: ENGINEERING STANDARDS (TITLE 13)
REQUIRED FINDING #3: SUBDIVISIONS STANDARDS (TITLE 11)
FINDINGS AND RECOMMENDATIONS
Councilmember Salas asked the timeline on breaking ground. Applicant Shawn Sutherland stated that they hoped to break ground as soon as possible once plans were submitted and approved. Other extenuating circumstances could delay the project such as weather and market conditions, but they were hopeful that things would progress as planned.
Councilmember McCarthy offered gratitude for being part of the housing solution in Flagstaff.
Moved by Councilmember Regina Salas, seconded by Councilmember Khara House to approve the Preliminary Plat, in accordance with the findings presented in the staff report and the Planning and Zoning Commission recommendation (6-0).
Vote: 7 - 0 - Unanimously
10.
PUBLIC HEARING ITEMS
A.
Consideration and Adoption of Resolution No. 2022-48: A resolution of the Flagstaff City Council, amending the Flagstaff Regional Plan 2030 by amending Chapter X and Glossary to address Active Transportation and establishing an effective date
Mayor Deasy opened the public hearing.
Comprehensive and Neighborhood Planning Manager Sara Dechter provided a PowerPoint presentation that covered the following:
ACTIVE TRANSPORTATION MINOR REGIONAL PLAN AMENDMENT
PLAN AMENDMENT PROPOSAL
QUALITY DESIGN
PEDESTRIAN INFRASTRUCTURE
BICYCLE INFRASTRUCTURE
NEW MAPS
CURRENT MAP 26
WHY IS A PLAN AMENDMENT NECESSARY?
AMENDMENT PROCESS
PLAN AMENDMENT V. ATMP PROCESS
PLAN CONFORMANCE
COMMUNITY BENEFITS
PLANNING AND ZONING COMMISSION RECOMMENDATION
ARIZONA STATE LAND COMMENTS
STAFF RECOMMENDATION TO ADDRESS ASLD COMMENT
Councilmember McCarthy asked if staff had an opinion on the State Land Department recommendations.
Mr. Ince offered that in looking at Section 20 there were corridors and connections that the city would want to preserve to serve the neighborhoods north and south of Section 20. It was more likely that they would be dealing with a private property owner who purchases Section 20 and work with them to protect existing trail access.
Councilmember Shimoni stated that he would have liked to see the document speak to intersection size and comfort of pedestrian crossings. He also noted that there was not anything related to equity, youth, or school transportation. Ms. Dechter explained that some of the comments were not part of the changes the Planning and Zoning Commission looked at in their recommendations. It would be possible to address those but it would have to go back to the Planning and Zoning Commission for their review and recommendation.
Councilmember McCarthy stated that it might be best to postpone the item to allow staff time to more thoroughly consider the State Land Department comments along with the comments made by Councilmember Shimoni. City Attorney Sterling Solomon stated that if Council wished to postpone, the motion would need to be to postpone to a date certain so the public hearing could continue to that date.
Councilmember Aslan asked if there were consequences to delaying. Ms. Dechter stated that in postponing, Council would consider the Active Transportation Master Plan first and then she is not sure if the timing would allow for the current Council to consider the Regional Plan amendment or if it would be with the new Council.
Councilmember Aslan stated that Councilmember Shimoni’s comments warrant further discussion. He also appreciated the work staff had put into bringing the matter forward. The changes were neat, vetted, and factually based, and the safer route would be to proceed as presented. If additional changes were desired that could be a separate process.
Councilmember Salas voiced her agreement with Councilmember Aslan. She did not want to delay the process because the amendments to the Regional Plan, coupled with the adoption of the Active Transportation Master Plan, could provide leverage in seeking state and federal grants for transportation planning.
Councilmember Shimoni stated that the Regional Plan was looked to for guidance, and he had been told that it was often unclear or confusing. He would like to add some clarity and while that may push it out to the new Council, he was confident that the new Council would adopt those changes. It was an opportunity to get some important points into the Regional Plan.
There being no public comment, Mayor Deasy closed the public hearing.
Comprehensive and Neighborhood Planning Manager Sara Dechter provided a PowerPoint presentation that covered the following:
ACTIVE TRANSPORTATION MINOR REGIONAL PLAN AMENDMENT
PLAN AMENDMENT PROPOSAL
QUALITY DESIGN
PEDESTRIAN INFRASTRUCTURE
BICYCLE INFRASTRUCTURE
NEW MAPS
CURRENT MAP 26
WHY IS A PLAN AMENDMENT NECESSARY?
AMENDMENT PROCESS
PLAN AMENDMENT V. ATMP PROCESS
PLAN CONFORMANCE
COMMUNITY BENEFITS
PLANNING AND ZONING COMMISSION RECOMMENDATION
ARIZONA STATE LAND COMMENTS
STAFF RECOMMENDATION TO ADDRESS ASLD COMMENT
Councilmember McCarthy asked if staff had an opinion on the State Land Department recommendations.
Mr. Ince offered that in looking at Section 20 there were corridors and connections that the city would want to preserve to serve the neighborhoods north and south of Section 20. It was more likely that they would be dealing with a private property owner who purchases Section 20 and work with them to protect existing trail access.
Councilmember Shimoni stated that he would have liked to see the document speak to intersection size and comfort of pedestrian crossings. He also noted that there was not anything related to equity, youth, or school transportation. Ms. Dechter explained that some of the comments were not part of the changes the Planning and Zoning Commission looked at in their recommendations. It would be possible to address those but it would have to go back to the Planning and Zoning Commission for their review and recommendation.
Councilmember McCarthy stated that it might be best to postpone the item to allow staff time to more thoroughly consider the State Land Department comments along with the comments made by Councilmember Shimoni. City Attorney Sterling Solomon stated that if Council wished to postpone, the motion would need to be to postpone to a date certain so the public hearing could continue to that date.
Councilmember Aslan asked if there were consequences to delaying. Ms. Dechter stated that in postponing, Council would consider the Active Transportation Master Plan first and then she is not sure if the timing would allow for the current Council to consider the Regional Plan amendment or if it would be with the new Council.
Councilmember Aslan stated that Councilmember Shimoni’s comments warrant further discussion. He also appreciated the work staff had put into bringing the matter forward. The changes were neat, vetted, and factually based, and the safer route would be to proceed as presented. If additional changes were desired that could be a separate process.
Councilmember Salas voiced her agreement with Councilmember Aslan. She did not want to delay the process because the amendments to the Regional Plan, coupled with the adoption of the Active Transportation Master Plan, could provide leverage in seeking state and federal grants for transportation planning.
Councilmember Shimoni stated that the Regional Plan was looked to for guidance, and he had been told that it was often unclear or confusing. He would like to add some clarity and while that may push it out to the new Council, he was confident that the new Council would adopt those changes. It was an opportunity to get some important points into the Regional Plan.
There being no public comment, Mayor Deasy closed the public hearing.
Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to read Resolution No. 2022-48 as amended by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, AMENDING THE FLAGSTAFF REGIONAL PLAN 2030 BY AMENDING CHAPTER X AND GLOSSARY TO ADDRESS ACTIVE TRANSPORTATION AND ESTABLISHING AN EFFECTIVE DATE
Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2022-48 as amended.
Vote: 7 - 0 - Unanimously
A break was held from 4:46 p.m. through 5:04 p.m.
11.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2022-47: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Williams, City of Page, Grand Canyon National Park, Glen Canyon National Park Service and the City of Flagstaff for the Arizona 911 Grant Program.
Consideration and Approval of Grant Agreement: Arizona 911 Grant Agreement between Arizona Department of Administration Office of Grants and Federal Resources and the City of Flagstaff acting as System Administrator for Coconino County.
Consideration and Approval of Grant Agreement: Arizona 911 Grant Agreement between Arizona Department of Administration Office of Grants and Federal Resources and the City of Flagstaff acting as System Administrator for Coconino County.
Flagstaff Police Department Communications Manager Katie Brandis addressed Council and stated that the grant covers the cost of the 911 telephone systems for the five public safety answering points in Coconino County. The State 911 Office designates the largest city in the county to act as the System Administrator for that county. The System Administrator was responsible for submitting annual statistical reports and 911 bills to the state on behalf of all the represented agencies in the county. As the administrator, Flagstaff was entitled to 1.6% of the 911 budget for administrative fees. One of the requirements of the grant was to have agreements in place with each agency.
Councilmember Aslan asked how the Dispatch Section was doing and if they had the staffing and resources they needed. Ms. Brandis stated that they recently did a CAD upgrade which has been wonderful. They also moved the IT support to the City of Flagstaff and that has also been a great transition. They had six vacancies but were making some headway in recruitment.
Councilmember Aslan asked about the new CARE unit and how that was impacting Dispatch. Ms. Brandis stated that it had been a great addition and with any new program comes a few issues, but those are being worked through. Overall it was good.
Councilmember Aslan asked how the Dispatch Section was doing and if they had the staffing and resources they needed. Ms. Brandis stated that they recently did a CAD upgrade which has been wonderful. They also moved the IT support to the City of Flagstaff and that has also been a great transition. They had six vacancies but were making some headway in recruitment.
Councilmember Aslan asked about the new CARE unit and how that was impacting Dispatch. Ms. Brandis stated that it had been a great addition and with any new program comes a few issues, but those are being worked through. Overall it was good.
Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to read Resolution No. 2022-47 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF WILLIAMS, CITY OF PAGE, GRAND CANYON NATIONAL PARK, GLEN CANYON NATIONAL PARK SERVICE AND THE CITY OF FLAGSTAFF FOR THE ARIZONA 911 GRANT PROGRAM
Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to adopt Resolution No. 2022-47.
Vote: 7 - 0 - Unanimously
Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to approve the acceptance of the grant award from the Arizona Department of Administration Office of Grants and Federal Resources in the amount of $544,095.00 for the 911 budget for Coconino County FY2023.
Vote: 7 - 0 - Unanimously
12.
DISCUSSION ITEMS
A.
Discussion regarding Case No. PZ-19-00248: City’s proposed amendment to the Zoning Code to modify the existing Outdoor Lighting Standards (Division 10-50.070).
Zoning Code Manager Tiffany Antol provided a PowerPoint presentation that covered the following:
AMENDMENT TO ZONING CODE DIVISION 10-50.070 OUTDOOR LIGHTING STANDARDS PZ-19-00248
OUTDOOR LIGHTING STANDARDS
CITY’S PROPOSED ZONING CODE TEXT AMENDMENT
PURPOSE 10-50.70.010
COMPLIANCE WITH THE ZONING CODE AND PERMIT REQUIREMENTS 10-50.70.020
APPLICABILITY 10-50.70.030
ESTABLISHMENT OF LIGHTING ZONES 10-50.70.040
GENERAL REQUIREMENTS – ALL LIGHTING ZONES 10-50.70.050
SPECIAL USES 10-50.70.060
EXCEPTIONS 10-50.70.070
RESIDENTIAL EXEMPTIONS 10-20.60.040
DEFINITIONS 10-80.20
STAFF RECOMMENDATION
Councilmember Aslan stated that he was excited about the amendments. He asked what zone Northern Arizona Healthcare (NAH) would be in with their move. Ms. Antol stated that they would be entirely in Zone 2. What made their site unique was that they would have a building height higher than typical. They had met with the Naval Observatory and were still finessing the lighting plans. NAH had been made aware of all the concerns, and it was an ongoing discussion to meet all the needs.
Councilmember Aslan invited representatives from the observatory to speak about the importance of their mission and the need to maintain low light levels. Astronomer Frank Urba offered that the Naval Observatory had been involved in the development of the lighting code from a technical standpoint. The old code was based on low-pressure sodium lights that were being phased out and replaced by LED. Their biggest concerns were state lands and how they get traded away. The ordinance would help manage all the land being developed.
Councilmember Salas noted concern about only one person attending the open house. She encouraged efforts to enhance participation in those types of meetings. Ms. Antol stated that staff did an article in Flagstaff Business News in July, they held an outreach meeting, and noticed each commercial property owner individually, along with notes in water bills. Staff also contacted all the electric companies in town along with the Chamber to try and get the word out as much as possible.
Council agreed with staff’s recommended action and path forward.
AMENDMENT TO ZONING CODE DIVISION 10-50.070 OUTDOOR LIGHTING STANDARDS PZ-19-00248
OUTDOOR LIGHTING STANDARDS
CITY’S PROPOSED ZONING CODE TEXT AMENDMENT
PURPOSE 10-50.70.010
COMPLIANCE WITH THE ZONING CODE AND PERMIT REQUIREMENTS 10-50.70.020
APPLICABILITY 10-50.70.030
ESTABLISHMENT OF LIGHTING ZONES 10-50.70.040
GENERAL REQUIREMENTS – ALL LIGHTING ZONES 10-50.70.050
SPECIAL USES 10-50.70.060
EXCEPTIONS 10-50.70.070
RESIDENTIAL EXEMPTIONS 10-20.60.040
DEFINITIONS 10-80.20
STAFF RECOMMENDATION
Councilmember Aslan stated that he was excited about the amendments. He asked what zone Northern Arizona Healthcare (NAH) would be in with their move. Ms. Antol stated that they would be entirely in Zone 2. What made their site unique was that they would have a building height higher than typical. They had met with the Naval Observatory and were still finessing the lighting plans. NAH had been made aware of all the concerns, and it was an ongoing discussion to meet all the needs.
Councilmember Aslan invited representatives from the observatory to speak about the importance of their mission and the need to maintain low light levels. Astronomer Frank Urba offered that the Naval Observatory had been involved in the development of the lighting code from a technical standpoint. The old code was based on low-pressure sodium lights that were being phased out and replaced by LED. Their biggest concerns were state lands and how they get traded away. The ordinance would help manage all the land being developed.
Councilmember Salas noted concern about only one person attending the open house. She encouraged efforts to enhance participation in those types of meetings. Ms. Antol stated that staff did an article in Flagstaff Business News in July, they held an outreach meeting, and noticed each commercial property owner individually, along with notes in water bills. Staff also contacted all the electric companies in town along with the Chamber to try and get the word out as much as possible.
Council agreed with staff’s recommended action and path forward.
B.
Water Conservation Strategic Plan Update
Water Conservation Manager Tamara Lawless provided a PowerPoint presentation that covered the following:
WATER CONSERVATION STRATEGIC PLAN 2022 UPDATE
STRATEGIC PLAN OVERVIEW
STRATEGIC PLAN GOALS
PROJECTED DEMAND
PREEXISTING PROGRAMMING
COMMERCIAL & RESIDENTIAL REBATES
NONREVENUE WATER AUDIT
SCHOOL RETROFITS
RAINBARREL PROGRAM UPDATE
CODE PROPOSALS
INNOVATION FUND
WATER USE TRENDS
NEXT STEPS
Councilmember Aslan stated that there were good opportunities for outreach and education at NAU. Ms. Lawless offered that staff were doing a lot of outreach and education to the youth in the community. They had a partnership with Project Wet to work with K-12 schools. NAU had a new Sustainability Manager, and he previously worked with coaches who would encourage people to take steps toward water conservation. They were very excited to see where he took the program with peer-to-peer education.
WATER CONSERVATION STRATEGIC PLAN 2022 UPDATE
STRATEGIC PLAN OVERVIEW
STRATEGIC PLAN GOALS
PROJECTED DEMAND
PREEXISTING PROGRAMMING
COMMERCIAL & RESIDENTIAL REBATES
NONREVENUE WATER AUDIT
SCHOOL RETROFITS
RAINBARREL PROGRAM UPDATE
CODE PROPOSALS
INNOVATION FUND
WATER USE TRENDS
NEXT STEPS
Councilmember Aslan stated that there were good opportunities for outreach and education at NAU. Ms. Lawless offered that staff were doing a lot of outreach and education to the youth in the community. They had a partnership with Project Wet to work with K-12 schools. NAU had a new Sustainability Manager, and he previously worked with coaches who would encourage people to take steps toward water conservation. They were very excited to see where he took the program with peer-to-peer education.
C.
Airport Drainage Plan Improvements - Update
Grants and Contracts Manager Stacey Brechler-Knaggs and Senior Project Manager Adam
Miele offered some opening comments and introduced Kari Nichols and Bob Thane from Mead & Hunt who provided a PowerPoint presentation that covered the following:
FLAGSTAFF PULLIAM AIRPORT DRAINAGE MASTER PLAN
EXISTING CONDITIONS ASSESSMENT
AIRPORT DRAINAGE MASTER PLAN GOALS
AIRPORT DRAINAGE MASTER PLAN COMPONENTS
EXISTING CONDITIONS ASSESSMENT
Councilmember Salas asked about the Genterra project. Mr. Miele stated that there were some impacts, but they were only evaluating current conditions, not build-out. Genterra would be responsible for their drainage plan that would include some of the elements that were presented.
OVERVIEW OF RELEVANT PAST AIRPORT DRAINAGE STUDIES
KEY DESIGN CODES AND REFERENCES
DATA SOURCES
HYDROLOGIC AND HYDRAULIC MODELING METHODS
CALIBRATION AND VERIFICATION
FLOOD DEPTH OVERVIEW MAP – 2-YEAR AND 5-YEAR STORMS
FLOOD DEPTH OVERVIEW MAP – 10-YEAR AND 25-YEAR STORMS
FLOOD DEPTH OVERVIEW MAP – 50-YEAR AND 100-YEAR STORMS
FLOODING AREAS OF INTEREST
AREA 1 – 100-YEAR FLOODING
AREA 2 – 100-YEAR FLOODING
AREA 3 – 100-YEAR FLOODING
AREA 4 – 100-YEAR FLOODING
AREA 5 – 100-YEAR FLOODING
AREA 6 – 100-YEAR FLOODING
AREA 7 – 100-YEAR FLOODING
AREA 8 – 100-YEAR FLOODING
AREA 9 – 100-YEAR FLOODING
AREA 10 – 100-YEAR FLOODING
AREA 11 – 100-YEAR FLOODING
NEXT STEPS FOR AIRPORT DRAINAGE MASTER PLAN
FLAGSTAFF PULLIAM AIRPORT DRAINAGE MASTER PLAN
EXISTING CONDITIONS ASSESSMENT
AIRPORT DRAINAGE MASTER PLAN GOALS
AIRPORT DRAINAGE MASTER PLAN COMPONENTS
EXISTING CONDITIONS ASSESSMENT
Councilmember Salas asked about the Genterra project. Mr. Miele stated that there were some impacts, but they were only evaluating current conditions, not build-out. Genterra would be responsible for their drainage plan that would include some of the elements that were presented.
OVERVIEW OF RELEVANT PAST AIRPORT DRAINAGE STUDIES
KEY DESIGN CODES AND REFERENCES
DATA SOURCES
HYDROLOGIC AND HYDRAULIC MODELING METHODS
CALIBRATION AND VERIFICATION
FLOOD DEPTH OVERVIEW MAP – 2-YEAR AND 5-YEAR STORMS
FLOOD DEPTH OVERVIEW MAP – 10-YEAR AND 25-YEAR STORMS
FLOOD DEPTH OVERVIEW MAP – 50-YEAR AND 100-YEAR STORMS
FLOODING AREAS OF INTEREST
AREA 1 – 100-YEAR FLOODING
AREA 2 – 100-YEAR FLOODING
AREA 3 – 100-YEAR FLOODING
AREA 4 – 100-YEAR FLOODING
AREA 5 – 100-YEAR FLOODING
AREA 6 – 100-YEAR FLOODING
AREA 7 – 100-YEAR FLOODING
AREA 8 – 100-YEAR FLOODING
AREA 9 – 100-YEAR FLOODING
AREA 10 – 100-YEAR FLOODING
AREA 11 – 100-YEAR FLOODING
NEXT STEPS FOR AIRPORT DRAINAGE MASTER PLAN
13.
PUBLIC PARTICIPATION
None
None
14.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
Councilmember Salas mentioned the Indigenous Peoples’ Day celebration coming up on October 10, 2022. She expressed appreciation for all the community partners that had come together to make the event possible.
Councilmember Aslan stated that a Noise Ordinance Town Hall would be held later that week. Councilmember McCarthy noted that he planned to attend.
Vice Mayor Sweet reported that she met with Congressman Tom O’Halleran. She also stated that First Friday Artwalk was that week, and she hoped to see everyone there.
Councilmember Shimoni stated that the Transportation Commission meeting and the Recovery Court graduations were later in the week along with the ribbon cutting for the Pathways Program at the jail.
Councilmember House reported that it was Mental Health Awareness Week and the theme focused on the lived experiences of working toward recovery. She stated that people could learn more at www.nahme.org. She also noted that October 20, 2022, was Purple Thursday in support of victims of domestic violence.
Mayor Deasy offered an explanation as to why he recused himself from the NAH discussion at the retreat the prior week. He stated that he worked in the healthcare industry, and he was concerned about an appearance of a conflict. He noted that he would not be participating in any contract negotiations where NAH is concerned.
Councilmember Aslan stated that a Noise Ordinance Town Hall would be held later that week. Councilmember McCarthy noted that he planned to attend.
Vice Mayor Sweet reported that she met with Congressman Tom O’Halleran. She also stated that First Friday Artwalk was that week, and she hoped to see everyone there.
Councilmember Shimoni stated that the Transportation Commission meeting and the Recovery Court graduations were later in the week along with the ribbon cutting for the Pathways Program at the jail.
Councilmember House reported that it was Mental Health Awareness Week and the theme focused on the lived experiences of working toward recovery. She stated that people could learn more at www.nahme.org. She also noted that October 20, 2022, was Purple Thursday in support of victims of domestic violence.
Mayor Deasy offered an explanation as to why he recused himself from the NAH discussion at the retreat the prior week. He stated that he worked in the healthcare industry, and he was concerned about an appearance of a conflict. He noted that he would not be participating in any contract negotiations where NAH is concerned.
15.
ADJOURNMENT
The Regular Meeting of the Flagstaff City Council held October 4, 2022, adjourned at 6:37 p.m.
The Regular Meeting of the Flagstaff City Council held October 4, 2022, adjourned at 6:37 p.m.
| _______________________________ MAYOR |
|
| ATTEST: |
|
_________________________________ CITY CLERK |
CERTIFICATION
I, STACY SALTZBURG, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on October 4, 2022. I further certify that the Meeting was duly called and held and that a quorum was present.
| DATED this 19th day of December, 2023. | |
________________________________ CITY CLERK |