CITY COUNCIL WORK SESSION
TUESDAY, MARCH 28, 2023
COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
TUESDAY, MARCH 28, 2023
COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
MINUTES
1.
Call to Order
Mayor Daggett called the meeting of the Flagstaff City Council held March 28, 2023, to order at 3:01 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| PRESENT: MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
ABSENT: COUNCILMEMBER HOUSE |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
Pledge of Allegiance, Mission Statement, and Land Acknowledgment
The Council and audience recited the pledge of allegiance, Councilmember Harris read the Mission Statement of the City of Flagstaff, and Councilmember Aslan read the Land Acknowledgment.
LAND ACKNOWLEDGMENT
The Council and audience recited the pledge of allegiance, Councilmember Harris read the Mission Statement of the City of Flagstaff, and Councilmember Aslan read the Land Acknowledgment.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
Public Participation
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
None
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
None
5.
Review of Draft Agenda for the April 4, 2023 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
None
6.
March Work Anniversaries
Deputy City Manager Shannon Anderson gave an overview of employees celebrating work anniversaries in the month of March.
7.
City Manager Report
Mr. Clifton briefly reviewed his report.
Parks, Recreation, Open Spaces, and Events Director Rebecca Sayers briefly reviewed the monthly PROSE report.
Councilmember Harris asked about how the trail counters worked. Parks, Recreation, Open Spaces, and Events Assistant Director Amy Hagin stated that there were counters that were hidden on the trails at specific locations to capture the number of visitors.
Parks, Recreation, Open Spaces, and Events Director Rebecca Sayers briefly reviewed the monthly PROSE report.
Councilmember Harris asked about how the trail counters worked. Parks, Recreation, Open Spaces, and Events Assistant Director Amy Hagin stated that there were counters that were hidden on the trails at specific locations to capture the number of visitors.
8.
Post-Wildfire Flooding Update
Stormwater Manager Ed Schenk, Water Services section Director Mac McNamara, and Public Works Streets Section Director Sam Beckett provided a PowerPoint presentation that covered the following:
OBJECTIVES FOR TONIGHT
OVERALL MAP
SPRUCE WASH (2019 MUSEUM FIRE)
SPRUCE WASH
SUITE OF PROJECTS
CONSTRUCTION MANAGER AT-RISK PROCESS
PROJECT DELIVERY SCHEDULE
PARK WAY BASIN
SCHULTZ CREEK (2022 PIPELINE FIRE)
SCHULTZ CREEK PROJECT DELIVERY
SCHULTZ CREEK CHANNEL
SCHULTZ CREEK AT HWY 180
FRANCES SHORT PONE DREDGING
SPRING RUNOFF
SPRING RUNOFF UPDATE
NEIGHBORHOOD MITIGATIONS
Councilmember Matthews asked about the recent sewer issues at Foxglenn Park. Mr. Schenk stated that with Foxglenn being so low, there were backflows that occured. He noted that the Wastewater Collections group was working on the backflow as well as testing the water. Water Services Management Analyst Lisa Deem added that the affected areas of Foxglenn Park had been closed, and mitigation efforts were underway. She stated that social media notices had been posted, and signs were at the site. There would need to be some materials replaced and the park was being actively mitigated.
Mayor Daggett asked if the city would utilize volunteers and contract with the United Way to help with flooding mitigation. Mr. Beckett stated that was the plan to do so.
Mayor Daggett asked about the modeling for the Schultz watershed and when it would be available. Mr. Schenk stated that they had the preliminary maps from JE Fuller, but they were not quite ready to be disseminated.
The Council received public comment from Laura Kessler and Steve Puhr about flooding on Meade Lane and requesting flood mitigation.
Mr. Schenk stated staff would look into short-term mitigation for the area. Public Works Director Scott Overton offered that staff had not completed the system and the "bathtub" condition that was experienced on Meade Lane was very different from what was happening in the Spruce Wash area and the same mitigation was not as effective.
OBJECTIVES FOR TONIGHT
OVERALL MAP
SPRUCE WASH (2019 MUSEUM FIRE)
SPRUCE WASH
SUITE OF PROJECTS
CONSTRUCTION MANAGER AT-RISK PROCESS
PROJECT DELIVERY SCHEDULE
PARK WAY BASIN
SCHULTZ CREEK (2022 PIPELINE FIRE)
SCHULTZ CREEK PROJECT DELIVERY
SCHULTZ CREEK CHANNEL
SCHULTZ CREEK AT HWY 180
FRANCES SHORT PONE DREDGING
SPRING RUNOFF
SPRING RUNOFF UPDATE
NEIGHBORHOOD MITIGATIONS
Councilmember Matthews asked about the recent sewer issues at Foxglenn Park. Mr. Schenk stated that with Foxglenn being so low, there were backflows that occured. He noted that the Wastewater Collections group was working on the backflow as well as testing the water. Water Services Management Analyst Lisa Deem added that the affected areas of Foxglenn Park had been closed, and mitigation efforts were underway. She stated that social media notices had been posted, and signs were at the site. There would need to be some materials replaced and the park was being actively mitigated.
Mayor Daggett asked if the city would utilize volunteers and contract with the United Way to help with flooding mitigation. Mr. Beckett stated that was the plan to do so.
Mayor Daggett asked about the modeling for the Schultz watershed and when it would be available. Mr. Schenk stated that they had the preliminary maps from JE Fuller, but they were not quite ready to be disseminated.
The Council received public comment from Laura Kessler and Steve Puhr about flooding on Meade Lane and requesting flood mitigation.
Mr. Schenk stated staff would look into short-term mitigation for the area. Public Works Director Scott Overton offered that staff had not completed the system and the "bathtub" condition that was experienced on Meade Lane was very different from what was happening in the Spruce Wash area and the same mitigation was not as effective.
9.
American Rescue Plan Act (ARPA) Funds Supporting the Local Economy
Economic Vitality Director Heidi Hansen, Discover Flagstaff Director Trace Ward, and Business Retention & Expansion Manager John Saltonstall provided a PowerPoint presentation that covered the following:
AMERICAN RESCUE PLAN ACT (ARPA) GRANT PROGRAM
COUNCIL ADVOCATES FOR FLAGSTAFF
FUNDING AVAILABILITY NOTICE
GRANT APPLICANTS
ARPA
SMALL BUSINESS ASSISTANCE GRANT – RULES
FMPO
SMALL BUSINESS ASSISTANCE GRANT – SUMMARY
APPLICANTS MAP
SMALL BUSINESS ASSISTANCE GRANT – NUMBERS
SMALL BUSINESS ASSISTANCE GRANT – THANKS
Mayor Daggett asked how much money was given to event promoters in terms of waiving fees for events. Mr. Ward stated that the event promoters were not a part of that specific program, but that staff promoted the events in town as part of the budget. Grants and Contracts Manager Stacey Brechler-Knaggs stated that $85,000 was waived for promotion.
AMERICAN RESCUE PLAN ACT (ARPA) GRANT PROGRAM
COUNCIL ADVOCATES FOR FLAGSTAFF
FUNDING AVAILABILITY NOTICE
GRANT APPLICANTS
ARPA
SMALL BUSINESS ASSISTANCE GRANT – RULES
FMPO
SMALL BUSINESS ASSISTANCE GRANT – SUMMARY
APPLICANTS MAP
SMALL BUSINESS ASSISTANCE GRANT – NUMBERS
SMALL BUSINESS ASSISTANCE GRANT – THANKS
Mayor Daggett asked how much money was given to event promoters in terms of waiving fees for events. Mr. Ward stated that the event promoters were not a part of that specific program, but that staff promoted the events in town as part of the budget. Grants and Contracts Manager Stacey Brechler-Knaggs stated that $85,000 was waived for promotion.
10.
The City of Flagstaff Hazardous Materials Response and Planning Presentation
Deputy Fire Chief of Operations Chris Fennell provided a PowerPoint presentation that covered the following:
HAZARDOUS MATERIALS RESPONSE
OVERALL CAPABILITIES
FFD SPECIAL OPERATIONS HISTORY
OPERATIONS
HAZARDOUS MATERIALS RESPONSE
INTERSTATE AND RAIL EMERGENCIES
SCENE STABILIZATION
ERG
PLUME MODELING
ADDITIONAL RESOURCES
IN REVIEW
Councilmember Matthews asked if there were any hazardous materials that were not allowed to run through Flagstaff. Deputy Chief Fennell stated that most material could ship through Flagstaff, but some cannot stop within Flagstaff. The vast majority of chemicals were flammable materials. He stated that BNSF shared information with first responders about what and when materials would be coming through the area.
HAZARDOUS MATERIALS RESPONSE
OVERALL CAPABILITIES
FFD SPECIAL OPERATIONS HISTORY
OPERATIONS
HAZARDOUS MATERIALS RESPONSE
INTERSTATE AND RAIL EMERGENCIES
SCENE STABILIZATION
ERG
PLUME MODELING
ADDITIONAL RESOURCES
IN REVIEW
Councilmember Matthews asked if there were any hazardous materials that were not allowed to run through Flagstaff. Deputy Chief Fennell stated that most material could ship through Flagstaff, but some cannot stop within Flagstaff. The vast majority of chemicals were flammable materials. He stated that BNSF shared information with first responders about what and when materials would be coming through the area.
11.
Public Participation
Anthony Garcia addressed Council and thanked staff for their participation in the Sunnyside Neighborhood Association meeting. He spoke in support of repurposing the old Firestation #2 for a STEAM learning center.
12.
Informational Items To/From Mayor, Council, and City Manager; future agenda item requests
Councilmember Sweet spoke about the Viola Awards and the NAU Giving Day.
Councilmember Harris stated that Commissions should utilize all of the Council-adopted plans for their own strategic planning.
Mayor Daggett spoke about the grand opening of NAU’s Early Learning Center. She stated that she attended the Commission on Inclusion and Adaptive Living meeting and shared he need for continued education on disabilities and sidewalks in the community.
Councilmember Harris stated that Commissions should utilize all of the Council-adopted plans for their own strategic planning.
Mayor Daggett spoke about the grand opening of NAU’s Early Learning Center. She stated that she attended the Commission on Inclusion and Adaptive Living meeting and shared he need for continued education on disabilities and sidewalks in the community.
13.
Adjournment
The City Council Work Session held March 28, 2023, adjourned at 5:02 p.m.
The City Council Work Session held March 28, 2023, adjourned at 5:02 p.m.
_____________________________________ MAYOR |
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| ATTEST: |
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_____________________________________ CITY CLERK |