JOINT CITY OF FLAGSTAFF / COCONINO COUNTY WORK SESSION
TUESDAY, MARCH 6, 2023
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN AVE
3:00 P.M.
TUESDAY, MARCH 6, 2023
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN AVE
3:00 P.M.
MINUTES
1.
Call to Order
Mayor Daggett called the Joint Work Session of the Flagstaff City Council and the Coconino County Board of Supervisors to order at 4:03 p.m.
Mayor Daggett called the Joint Work Session of the Flagstaff City Council and the Coconino County Board of Supervisors to order at 4:03 p.m.
2.
Roll Call
NOTE: One or more Councilmembers may be in attendance through other technological means.
NOTE: One or more Councilmembers may be in attendance through other technological means.
| PRESENT: |
ABSENT: |
| CHAIRWOMAN HORSTMAN VICE-CHAIRMAN VASQUEZ SUPERVISOR BEGAY SUPERVISOR FOWLER (virtual) SUPERVISOR RYAN (virtual) MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
3.
Pledge of Allegiance, Mission Statement, and Land Acknowledgement
The Council, Board of Supervisors, and audience recited the pledge of allegiance, Councilmember McCarthy read the Mission Statement of the City of Flagstaff, and Councilmember Sweet read the Land Acknowledgement.
The Council, Board of Supervisors, and audience recited the pledge of allegiance, Councilmember McCarthy read the Mission Statement of the City of Flagstaff, and Councilmember Sweet read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
Public Participation:
Public Participation enables the public to address the Council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment on an item that is on the agenda is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.
Public Participation enables the public to address the Council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment on an item that is on the agenda is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.
None.
5.
Presentation on the High-Country Training Academy
Police Chief Dan Musselman presented on the new High- Country Training Academy. He introduced the Coconino Community College President Erik Heiser who spoke about his background and the academy. Slides included:
Supervisor Begay stated her gratitude.
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Background
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Benefits
-
Partnerships
Mayor Daggett asked if there is a recruit who is living elsewhere, where would they attend the academy. Chief Musselman stated that they could attend our academy, but they can attend closer to home.
Chairwoman Horstman stated her gratitude for the partnerships and offered that she believes that this will help with recruitment in the area.
Councilmember Matthews gave her thanks and added her gratitude to the community college for making room.
Supervisor Ryan addressed the difficulties with recruitment and expressed his gratitude for the partnership.
Councilmember McCarthy stated that this is a great program for the community.
Supervisor Vasquez stated his gratitude. He asked how much the City and County are saving per recruit. Chief Musselman stated that it was at least $5,000 to $7,000 per recruit to send them elsewhere.
Councilmember Harris asked if tours would be available for high school students to get them interested in the program. Mr. Heiser stated that they are looking at tours to get the students interested in being a law enforcement officer and that they will welcome them to their space.
Supervisor Begay stated her gratitude.
6.
Regional Plan Update and Direction on Plan Creation and Adoption
Comprehensive Planning Manager Sara Dechter, Senior Long Range Planner Melissa Shaw, and Cascadia Partners Representative Alex Steinberger gave a presentation on the Flagstaff Regional Plan Update for 2045. Slides included:
Vice Chair Vasquez asked about the plan to get input from all communities. Ms. Dechter addressed what staff have done to identify gaps during the visioning workshops and what areas where they needed to do bigger lifts to get more inclusive community involvement.
Chairwoman Horstman asked what the City Council and the Board of Supervisors can do to reach out to the communities to get them involved. Ms. Dechter stated that staff will email them to give them information on the meetings and invited them to the meetings.
Councilmember Harris stated that all segments of the community must be involved in this process. She asked how we are going to ensure that those voices are heard so that those neighborhoods are not negatively impacted. Ms. Dechter stated that the community-based outreach with non-profit organizations will be essential, and that staff will be evaluating at each phase what segments of the population are missing from the conversation. Councilmember Harris stated that Ms. Dechter did a great job with communication for the Southside Plan and that she is comfortable with Ms. Dechter doing this. Chair Horstman added that it is their responsibility to engage the community as well. Ms. Dechter added some of the outreach plans that staff currently has to engage marginalized voices.
Chairwoman Horstman asked if the Scenario Planning game will be available in the workshops at the end of the month. Mr. Steinberger stated that they will be.
Supervisor Ryan asked about keeping people involved in the process and asked about engaging the business community as well as non-profits. He addressed how to process all of the data and input that is received through this process.
Councilmember McCarthy stated that he is concerned about the diversity of the committee based on the nature of recommendations. Mr. Clifton addressed how he ensured diversity in the bond committee.
City Clerk Saltzburg stated that the Managers are able to respond quickly to any noted gaps.
Vice Chair Vasquez asked about the representatives that could be appointed by the Board of Supervisors. He asked if they could be city residents or if they would have to be rural. County Manager Steve Peru stated that it would need to be evaluated how relevant it would be to different residents of the county depending on residence.
Chairwoman Horstman stated that she does not feel that 12-15 members would be enough.
Supervisor Ryan stated that he appreciates the flexibility of the structure. He stated that it is similar to what the bond advisory for the Jail District was set up.
Chairwoman Horstman pointed out that she loves the flexibility of Option 1 and that it is County and City Manager appointed. She also stated that it is important to keep the meetings transparent.
Supervisor Ryan suggested keeping the Board and Council informed.
Supervisor Begay agreed that 12-15 members is not sufficient. She stated that there will need to be structure and that Open Meeting Law should be observed.
Councilmember Sweet, Supervisor Begay, Councilmember McCarthy, Mayor Daggett, Chairman Hortsman, and Vice Mayor Aslan stated that they support Option 1 with an increase of membership.
Vice Chairman Vasquez agreed with Option 1 as well with a larger number of members and with more nominations from the Council and Board of Supervisors.
Councilmember Harris stated that she also supports Option 1.
Councilmember Matthews and Supervisor Ryan stated that they support Option 1 and to have alternates added in.
Councilmember McCarthy suggested having the chair of the Planning and Zoning Commissions as members.
Supervisor Fowler stated her support of Option 1 and commented on how far-reaching the plan is.
Supervisor Ryan stated that he likes the idea of the retreat to align the plan. He stated that each entity should have a work session with their attorneys on the plan.
All members of the Council and the Board of Supervisors support staff’s recommended plan.
- Why is it a “Regional Plan”?
- This Regional Plan Update
- The Next Regional Plan
- County Comprehensive Plan Update
- Public Participation
- Update Process
- Outreach through 2023
- Visioning Workshops
- Phase 2 Collaboration
- Community Based Organization Process
Vice Chair Vasquez asked about the plan to get input from all communities. Ms. Dechter addressed what staff have done to identify gaps during the visioning workshops and what areas where they needed to do bigger lifts to get more inclusive community involvement.
Chairwoman Horstman asked what the City Council and the Board of Supervisors can do to reach out to the communities to get them involved. Ms. Dechter stated that staff will email them to give them information on the meetings and invited them to the meetings.
- Scenario Planning
- The Traditional Planning Approach
- Plan for One Idea of the Future
- Some Predictions Came True!
- Unintended Consequences
- How Do We Plan for Uncertainty
- The Traditional Planning Approach
- The Scenario Planning Approach
- What Are Scenarios?
- Data-Informed Decision-Making
- Scenario Planning Process
- Process Driven by Public Input
- Upcoming Public Engagement
- Face the Future Flagstaff
- Each map will need to be digitized
- Identify Consensus and Inform Alternative Scenarios
- How do we get to a preferred scenario?
- Face the Future Flagstaff: Public Workshops
- Scenario Planning
Councilmember Harris stated that all segments of the community must be involved in this process. She asked how we are going to ensure that those voices are heard so that those neighborhoods are not negatively impacted. Ms. Dechter stated that the community-based outreach with non-profit organizations will be essential, and that staff will be evaluating at each phase what segments of the population are missing from the conversation. Councilmember Harris stated that Ms. Dechter did a great job with communication for the Southside Plan and that she is comfortable with Ms. Dechter doing this. Chair Horstman added that it is their responsibility to engage the community as well. Ms. Dechter added some of the outreach plans that staff currently has to engage marginalized voices.
Chairwoman Horstman asked if the Scenario Planning game will be available in the workshops at the end of the month. Mr. Steinberger stated that they will be.
Supervisor Ryan asked about keeping people involved in the process and asked about engaging the business community as well as non-profits. He addressed how to process all of the data and input that is received through this process.
- Advisory Committee and Policy Translation
- Plan Update Committee
- Staff Recommendation – Overall
- For Any Option
- Option 1: Bond Committee Model
Councilmember McCarthy stated that he is concerned about the diversity of the committee based on the nature of recommendations. Mr. Clifton addressed how he ensured diversity in the bond committee.
City Clerk Saltzburg stated that the Managers are able to respond quickly to any noted gaps.
Vice Chair Vasquez asked about the representatives that could be appointed by the Board of Supervisors. He asked if they could be city residents or if they would have to be rural. County Manager Steve Peru stated that it would need to be evaluated how relevant it would be to different residents of the county depending on residence.
Chairwoman Horstman stated that she does not feel that 12-15 members would be enough.
Supervisor Ryan stated that he appreciates the flexibility of the structure. He stated that it is similar to what the bond advisory for the Jail District was set up.
Chairwoman Horstman pointed out that she loves the flexibility of Option 1 and that it is County and City Manager appointed. She also stated that it is important to keep the meetings transparent.
Supervisor Ryan suggested keeping the Board and Council informed.
Supervisor Begay agreed that 12-15 members is not sufficient. She stated that there will need to be structure and that Open Meeting Law should be observed.
- Alternative Option 2: Formal Commission appointment
- Alternative Option 3: Affordable Housing Plan Model
Councilmember Sweet, Supervisor Begay, Councilmember McCarthy, Mayor Daggett, Chairman Hortsman, and Vice Mayor Aslan stated that they support Option 1 with an increase of membership.
Vice Chairman Vasquez agreed with Option 1 as well with a larger number of members and with more nominations from the Council and Board of Supervisors.
Councilmember Harris stated that she also supports Option 1.
Councilmember Matthews and Supervisor Ryan stated that they support Option 1 and to have alternates added in.
Councilmember McCarthy suggested having the chair of the Planning and Zoning Commissions as members.
Supervisor Fowler stated her support of Option 1 and commented on how far-reaching the plan is.
- Plan Adoption
- Staff Recommended Sequencing
Supervisor Ryan stated that he likes the idea of the retreat to align the plan. He stated that each entity should have a work session with their attorneys on the plan.
All members of the Council and the Board of Supervisors support staff’s recommended plan.
- Project Contacts
7.
Post Fire Flood Mitigation/Forest Restoration
Flood Control District Administrator/Deputy County Manager Lucinda Andreani gave an update on the Flood Mitigation Projects. Slides included:
Councilmember Matthews asked what kind of investment the County is hoping for from the City of Flagstaff. Mr. Smith stated that they are still trying to figure it out since they are waiting for a dollar amount from the Forest Service. She also asked if there is consideration for a bond. Ms. Andreani stated that once they understand the possible costs and the areas of funding and the commitments, they will know more. She added that she would not take a bond off the table.
Chairwoman Horstman stated that the County has really tried to save the money for forest restoration and that the federal funding has been essential. The $30 million is earmarked just for forest restoration and they are grateful for the $90 million for flood mitigation.
Vice Chair Vasquez expressed his gratitude.
Mayor Daggett added that she is very appreciative of the modeling. She stated that the Council is supportive of whatever is needed to combat these issues.
- Update on Park Way Sediment Basins Project
- Park Way Sediment Basins
- Update on Schultz/Pipeline Flood Mitigation
- Communications
- Objectives of Study
- Fire Modeling
- Fire Modeling Details
- Slope Ranges
- Flood Modeling
- Economic Impact Study
- Proactive Implementation
Councilmember Matthews asked what kind of investment the County is hoping for from the City of Flagstaff. Mr. Smith stated that they are still trying to figure it out since they are waiting for a dollar amount from the Forest Service. She also asked if there is consideration for a bond. Ms. Andreani stated that once they understand the possible costs and the areas of funding and the commitments, they will know more. She added that she would not take a bond off the table.
Chairwoman Horstman stated that the County has really tried to save the money for forest restoration and that the federal funding has been essential. The $30 million is earmarked just for forest restoration and they are grateful for the $90 million for flood mitigation.
Vice Chair Vasquez expressed his gratitude.
Mayor Daggett added that she is very appreciative of the modeling. She stated that the Council is supportive of whatever is needed to combat these issues.
8.
Informational Items To/From Chairman, Supervisors and County Manager, Mayor, Council and City Manager
Councilmember McCarthy expressed his gratitude and mentioned that Kate Morely started as the new Executive Director of MetroPlan.
Supervisor Ryan expressed regret for not being at the meeting in person. He spoke about the Regional Plan and the partnership involved.
Vice-Chairman Vasquez reminded the community about the Wapukti Trails meeting.
Chairwoman Hortsman stated her appreciation for staff and the City Manager. She spoke about the weather and snow loads and stated that the County created a call center. Corey Ringenberg spoke about the snow fall and snow loads. He explained how the emergency management team at the County worked with the City to provide educational resources and they have posted the resources online. Chairwoman Hortsman pointed out that Department of Forest and Fire Management gave the City $28 million dollars which was the largest percentage of funds received.
Supervisor Ryan expressed regret for not being at the meeting in person. He spoke about the Regional Plan and the partnership involved.
Vice-Chairman Vasquez reminded the community about the Wapukti Trails meeting.
Chairwoman Hortsman stated her appreciation for staff and the City Manager. She spoke about the weather and snow loads and stated that the County created a call center. Corey Ringenberg spoke about the snow fall and snow loads. He explained how the emergency management team at the County worked with the City to provide educational resources and they have posted the resources online. Chairwoman Hortsman pointed out that Department of Forest and Fire Management gave the City $28 million dollars which was the largest percentage of funds received.
9.
Public Participation
None.
10.
Adjournment
Mayor Daggett adjourned the Joint Work Session of the City of Flagstaff and the Coconino County Board of Supervisors at 7:06 p.m.
_____________________________________ MAYOR |
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| ATTEST: |
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_____________________________________ CITY CLERK |