CITY COUNCIL REGULAR MEETING
TUESDAY, MARCH 21, 2023
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
TUESDAY, MARCH 21, 2023
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.
MINUTES
1.
CALL TO ORDER
Mayor Daggett called the meeting of the Flagstaff City Council held March 21, 2023, to order at 3:04 p.m.
Mayor Daggett called the meeting of the Flagstaff City Council held March 21, 2023, to order at 3:04 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
ABSENT: |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Council and audience recited the pledge of allegiance, Councilmember Sweet read the Mission Statement of the City of Flagstaff, and Councilmember Matthews read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Meeting of February 1, 2022, Regular Meeting of February 15, 2022, Regular Meeting of February 14, 2023, Special Meeting (Executive Session) of March 6, 2023, Special Meeting (Executive Session) of March 7, 2023, and Special Meeting (Executive Session) of March 14, 2023.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Miranda Sweet to approve the minutes of the City Council Regular Meeting of February 1, 2022, Regular Meeting of February 15, 2022, Regular Meeting of February 14, 2023, Special Meeting (Executive Session) of March 6, 2023, Special Meeting (Executive Session) of March 7, 2023, and Special Meeting (Executive Session) of March 14, 2023.
Vote: 7 - 0 - Unanimously
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Comprehensive and Neighborhood Planning Manager Sara Dechter addressed Council to invite them and the public to participate in one of four workshops on the Regional Plan.
Tyler Denham addressed Council to invite them to a webinar on parking reform that he is hosting on April 17, 2023.
Marcus Ford addressed Council and expressed disappointment with the outcome of the Wells Fargo Bank matter.
Jill Stephenson addressed Council with concerns about bike lanes and sidewalks being blocked with snow throughout the winter months. She spoke about needing safer ways for people to get around without cars.
Stefan Sommer addressed Council and urged them to divest from Wells Fargo Bank to lead the way and stay on the path to carbon neutrality.
Olivia Dunn addressed Council to express disappointment that they chose not to divest from Wells Fargo Bank.
Adam Shimoni addressed Council with concerns about cars parked on the west side of Beaver Street in the bike lanes. He also called for more attention to removing cinders from bike lanes, especially in high priority travel routes. He also urged the Council to divest from Wells Fargo Bank.
Teo Melis submitted a written comment regarding the state of city streets and crosswalks and pedestrian and cyclist safety. He urged the Council support implementation of the Active Transportation Master Plan.
Tyler Denham addressed Council to invite them to a webinar on parking reform that he is hosting on April 17, 2023.
Marcus Ford addressed Council and expressed disappointment with the outcome of the Wells Fargo Bank matter.
Jill Stephenson addressed Council with concerns about bike lanes and sidewalks being blocked with snow throughout the winter months. She spoke about needing safer ways for people to get around without cars.
Stefan Sommer addressed Council and urged them to divest from Wells Fargo Bank to lead the way and stay on the path to carbon neutrality.
Olivia Dunn addressed Council to express disappointment that they chose not to divest from Wells Fargo Bank.
Adam Shimoni addressed Council with concerns about cars parked on the west side of Beaver Street in the bike lanes. He also called for more attention to removing cinders from bike lanes, especially in high priority travel routes. He also urged the Council to divest from Wells Fargo Bank.
Teo Melis submitted a written comment regarding the state of city streets and crosswalks and pedestrian and cyclist safety. He urged the Council support implementation of the Active Transportation Master Plan.
6.
COUNCIL LIAISON REPORTS
Councilmember McCarthy reported that he, Mayor Daggett, and Councilmember Matthews recently met with the Army Corp of Engineers to get an update on the Rio de Flag project. It was a positive meeting and things are moving along nicely.
Councilmember Sweet reported that she attended the Water Commission meeting and that April is Water Awareness Month. She also reported that she will be attending the upcoming Mountain Line Board meeting and is excited about the electric bus launch later in the week.
Councilmember House reported that she will be attending the Commission on Diversity Awareness meeting later in the week.
Councilmember Harris reported that she attended the Parks and Recreation and Open Space Commission meetings. Things are going along well with lots of programs and activities coming up in the summer.
Councilmember Matthews reported that she recently met with the new Coconino Community College President Eric Heiser and it was great to hear that they are getting ready to roll out some great partnerships to provide educational opportunities for lower-income individuals and families as well as those in transitional housing facilities. She also reported that she met with Housing staff to discuss the housing crisis and implementing the housing bond. She also attended the CJCC meeting, and it was great to see representatives from across the law enforcement and legal sector come together to share information and ideas to address issues in the community. She reported that she will also be attending the Mountain Line meeting and the launch of the new electric bus.
Councilmember Sweet reported that she attended the Water Commission meeting and that April is Water Awareness Month. She also reported that she will be attending the upcoming Mountain Line Board meeting and is excited about the electric bus launch later in the week.
Councilmember House reported that she will be attending the Commission on Diversity Awareness meeting later in the week.
Councilmember Harris reported that she attended the Parks and Recreation and Open Space Commission meetings. Things are going along well with lots of programs and activities coming up in the summer.
Councilmember Matthews reported that she recently met with the new Coconino Community College President Eric Heiser and it was great to hear that they are getting ready to roll out some great partnerships to provide educational opportunities for lower-income individuals and families as well as those in transitional housing facilities. She also reported that she met with Housing staff to discuss the housing crisis and implementing the housing bond. She also attended the CJCC meeting, and it was great to see representatives from across the law enforcement and legal sector come together to share information and ideas to address issues in the community. She reported that she will also be attending the Mountain Line meeting and the launch of the new electric bus.
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Tourism Commission.
Regina Salas addressed Council and expressed that she would like to serve on the Tourism Commission.
Moved by Councilmember Lori Matthews, seconded by Councilmember Jim McCarthy to appoint Regina Salas to a term expiring January 2025.
Vote: 7 - 0 - Unanimously
B.
Consideration of Appointments: Heritage Preservation Commission.
Moved by Mayor Becky Daggett, seconded by Councilmember Khara House to appoint Alycia Hayes to an At-Large position with a term expiring December 2025.
Vote: 7 - 0 - Unanimously
C.
Consideration of Appointments: Indigenous Commission
Moved by Councilmember Jim McCarthy, seconded by Councilmember Khara House to appoint Mariah Zavala to a term expiring December 2025.
Vote: 7 - 0 - Unanimously
Moved by Councilmember Lori Matthews, seconded by Councilmember Jim McCarthy to appoint Darren Lance to a term expiring December 2025.
Vote: 7 - 0 - Unanimously
8.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
Mayor Daggett pulled Item 8I for public comment.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Miranda Sweet to approve Consent Items A, B, C, D, E, F, G, H, J as presented.
Vote: 7 - 0 - Unanimously
A.
Consideration and Approval of License Agreement: Enterprise License Agreement with Azteca Systems, LLC in the amount of $147,836.25, plus additional fees, for the Cityworks Software.
- Approve the Enterprise License Agreement with Azteca Systems, LLC in the amount of $147,836.25, plus additional fees, for the Cityworks Software; and
- Authorize the City Manager to execute all necessary documents.
B.
Consideration and Approval of Contract: Emergency Operations Plan Development Contract between the City of Flagstaff and Emergency Management Partners, LLC (EM Partners)
- Approve the contract with EM Partner to develop a City Emergency Operations Plan (EOP) in the amount of $71,348.50.
- Authorize the City Manager to execute all necessary documents.
C.
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and AZ Department of Transportation for Airport Land Protection (Safety Areas) Acquire.
Approve the Grant Agreement for grant funds in the amount of $1,800,000 with a match of $200,000 for a total project cost of $2,000,000.
D.
Consideration and Approval of Ratification: Letter of Support for the National League of Cities to encourage Congress to improve rail safety in the U.S.
STAFF RECOMMENDED ACTION:
STAFF RECOMMENDED ACTION:
Approve ratification of letter of support.
E.
Consideration and Approval of Contract: Artist Services Contract with Haddad/Drugan LLC for $530,451 for two artworks for the Downtown Connection Center. Art Glass Fabrication & Delivery; and Southside Grove Sculpture Fabrication, Delivery & Installation.
- Approve artist services contract for the Art Glass and the Southside Grove Sculpture at the Downtown Connection Center (DCC) with Haddad|Drugan LLC for $530,451.
- Authorize the City Manager to execute all necessary documents.
F.
Consideration and Approval of Contract: Approve a Cooperative Purchase Contract with Drake Equipment in the amount of $146,238.48, plus additional fees, for the purchase and installation of utility equipment on two water service trucks.
- Approve the Cooperative Purchase Contract from Drake Equipment in the amount of $146,238.48, plus additional fees, for the purchase and installation of utility equipment on two water service trucks; and
- Authorize the City Manager to execute all necessary documents.
G.
Consideration and Approval of Contract: Approve a Cooperative Purchase Contract with Balar Equipment in the amount of $329,050.56, plus applicable fees, for a Solid Waste collection truck.
- Approve a Cooperative Purchase Contract with Balar Equipment in the amount of $329,050.56, plus applicable fees, for a Solid Waste collection truck; and
- Authorize the City manager to execute the necessary documents.
H.
Consideration and Approval of Grant Agreement: Grant agreement between the U.S. Department of Housing and Urban Development and the City of Flagstaff for the Flagstaff Home Energy Retrofit Program for low-income and vulnerable families.
Approve the U.S. Department of Housing and Urban Development grant for FY2022 Economic Development Initiative, Community Project Funding Grant (B-22-CP-AZ-0018), in the amount of $750,000 for the Flagstaff Home Energy Retrofit Program for low-income and vulnerable families.
I.
Consideration and Approval of Contract: Cooperative Purchase Contract with Motorola Solutions, Inc. in the amount of $2,111,544.29 for radio equipment, setup, accessories, and service for numerous City departments.
The following individuals addressed Council in opposition to the contract with Motorola:
Councilmember Matthews asked about the installation costs. Deputy Chief Wilson stated that there is no cost for installation included in the contract. Niles Radio has always installed the truck units and they plan to continue utilizing them for that service.
Procurement Specialist Emily Markel addressed Council stating that she was tasked with procuring the radios with the specifications that were provided by staff. She was able to secure a cooperative contract to obtain the radios requested.
Vice Mayor Aslan expressed concern with what had been expressed by the speakers and stated that taking a step back may be the appropriate path forward.
Fire Chief Mark Gaillard stated that taking a step back and slowing things down may not change the outcome. The contract is a result of a recommendation from those on the front line. Staff can dig into the procurement process, but it is highly regular to take advantage of cooperative agreements.
Councilmember Matthews stated that she is aware that the radio needs have been discussed but she also shares the concerns of Vice Mayor Aslan. She would like to get to a place that she feels comfortable with a decision and have all the information to make that decision.
Councilmember McCarthy stated that it feels like the contract is a one size fits all when there are some departments that have different needs. A purchase price of over $2 million requires more oversight.
Councilmember Harris expressed a desire to postpone the decision so staff can provide more information on how the procurement process was done.
Councilmember Sweet stated that she trusts that staff knows the most appropriate radio to obtain but as a small business owner she would like to support local business when possible. She too would support postponing the decision to a future date to allow time to get more information about the procurement process.
- Dave Sanders
- John Lindsey
- Kelly Cullen
- Michael Paz
- The purchase contract includes excessive and unnecessary equipment that are not needed by the city.
- There have been no Fire Department radios that have failed, the existing radios were purchased in 2011 and are still good.
- Other departments were not consulted on the contract.
- The item should be tabled and more consideration given.
- There has been no analysis of capabilities or needs of other departments.
- The radios will not be able to communicate with Coconino County.
- The contract is an example of why it is so difficult to earn and pay a living wage in Flagstaff.
- The city did not allow a local company to bid on the contract.
- There are no associated labor costs included in the quotes.
- When there is a sole source to a company out of the city, the money is removed from the community.
- There will be no installation conducted locally they will be shipped down to Phoenix adding to the cost.
- Please do not approve the contract.
- Put this out to RFP to add competition and get the radios you need.
- Stay local, buy local.
Councilmember Matthews asked about the installation costs. Deputy Chief Wilson stated that there is no cost for installation included in the contract. Niles Radio has always installed the truck units and they plan to continue utilizing them for that service.
Procurement Specialist Emily Markel addressed Council stating that she was tasked with procuring the radios with the specifications that were provided by staff. She was able to secure a cooperative contract to obtain the radios requested.
Vice Mayor Aslan expressed concern with what had been expressed by the speakers and stated that taking a step back may be the appropriate path forward.
Fire Chief Mark Gaillard stated that taking a step back and slowing things down may not change the outcome. The contract is a result of a recommendation from those on the front line. Staff can dig into the procurement process, but it is highly regular to take advantage of cooperative agreements.
Councilmember Matthews stated that she is aware that the radio needs have been discussed but she also shares the concerns of Vice Mayor Aslan. She would like to get to a place that she feels comfortable with a decision and have all the information to make that decision.
Councilmember McCarthy stated that it feels like the contract is a one size fits all when there are some departments that have different needs. A purchase price of over $2 million requires more oversight.
Councilmember Harris expressed a desire to postpone the decision so staff can provide more information on how the procurement process was done.
Councilmember Sweet stated that she trusts that staff knows the most appropriate radio to obtain but as a small business owner she would like to support local business when possible. She too would support postponing the decision to a future date to allow time to get more information about the procurement process.
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Austin Aslan to postpone the item until staff can get back to Council and give more thorough discussion on the matter.
Vote: 7 - 0 - Unanimously
J.
Consideration and Approval of Council Meeting Schedule Adjustments: Reschedule the July 4, 2023 Council Meeting to July 3, 2023; Reschedule the August 29, 2023 meeting to August 28, 2023; Cancel the meeting of December 26, 2023 and January 2, 2024.
STAFF RECOMMENDED ACTION:
STAFF RECOMMENDED ACTION:
- Reschedule the July 4, 2023 Council Meeting to July 3, 2023
- Reschedule the August 29, 2023 meeting to August 28, 2023
- Cancel the meetings of December 26, 2023 and January 2, 2024
9.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: An Energy Efficiency Services Job Order Contract with NORESCO, LLC; and Construction Work Order No. 1 with NORESCO, LLC, in an amount not to exceed $4,423,547, for Phase One of Project Implementation.
Sustainability Director Nicole Antonopoulos introduced Kathy Krasenics, Aaron Hart, and Richard Seifert with NORESCO and provided a PowerPoint presentation that covered the following:
CONSIDERATION OF ENERGY EFFICIENCY SERVICES JOB ORDER CONTRACT WITH NORESCO, LLC AND CONSTRUCTION WORK ORDER NO. 1
DISCUSSION
BACKGROUND
WORK ORDER NO. 1 – PROJECT HIGHLIGHTS
WORK ORDER NO. 1 – ECMS
WORK ORDER NO. 1
FINANCIAL SUMMARY
Councilmember Matthews asked if rate increases are factored in with the utility savings. She also asked if NORESCO would guarantee the savings and if there was any research into their capacity to honor those paybacks if the savings is not realized. Ms. Krasenics stated that there is a conservative escalator for rate increases and they try to be more conservative with their numbers. She stated that they are a division of Carrier Corporation, a national corporation based out of Florida, and they have the financial foundation to backstop all of their guarantees. Mr. Seifert added that they have been in business over 40 years and they currently have over $5 billion in energy guarantees.
Ms. Antonopoulos continued the presentation.
WORK ORDER NO. 1 TIMELINE
CONSTRUCTION TIMELINE – 20 MONTHS
PROJECT MICROSITE – INTERACTIVE MAP
Councilmember Matthews asked about the replacement of commercial heat pumps and if they would be replaced with air to air pumps or water to air pumps. Mr. Hart stated that the intent is to replace with air to air pumps. Councilmember Matthews stated that the life expectancy of air to air heat pumps is 15 years and the proposal shows a realized savings over 25 years. She also noted concerns about APS infrastructure being able to handle the increase in electricity usage. She then asked about the water meter test pilot.
Ms. Antonopoulos stated that she has reached out to APS to set up a Work Session presentation where they can talk about their infrastructure. She then explained that the city has had updates to residential water meters on its to do list for many years. It is a huge undertaking and building it into Phase 2 of the contract will provide the assistance needed to replace the meters. The testing that will be done in Phase 1 will inform the guaranteed savings, workload expectations, and delivery time for Phase 2.
Councilmember House stated that she has some concerns with the shift to electric and automated water meters. Other communities have had major issues with them. She asked what the plan is to ensure there are not similar issues in Flagstaff. Ms. Krasenics stated that they have worked with staff on delving into the issues that could come up and the pilot will provide an opportunity to test things before full implementation. There is benefit to the customer in that they can see their readings in real time and city can ping a customer when anomalies arise.
Councilmembers Matthews stated that NORESCO has done a great job and she is trying to balance the $4.4 million cost to do things that will take time to realize a benefit while also looking at housing and how that has caused many people to commute into the community to work which is a big emission issue. She is struggling with balancing the needs associated with both of the declared crises.
Travis Smith addressed Council and urged them to put a pause on moving forward with the contract. $4.4 million is a lot to invest in a project that may or may not pay off.
Vice Mayor Aslan stated that he appreciates the time invested and that it is a phased approach with a step-wise pilot process. He believes that it is an example of how multiple things can be accomplished together in addressing the climate and housing crisis. The urgency is real and it is important to take action now.
CONSIDERATION OF ENERGY EFFICIENCY SERVICES JOB ORDER CONTRACT WITH NORESCO, LLC AND CONSTRUCTION WORK ORDER NO. 1
DISCUSSION
BACKGROUND
WORK ORDER NO. 1 – PROJECT HIGHLIGHTS
WORK ORDER NO. 1 – ECMS
WORK ORDER NO. 1
FINANCIAL SUMMARY
Councilmember Matthews asked if rate increases are factored in with the utility savings. She also asked if NORESCO would guarantee the savings and if there was any research into their capacity to honor those paybacks if the savings is not realized. Ms. Krasenics stated that there is a conservative escalator for rate increases and they try to be more conservative with their numbers. She stated that they are a division of Carrier Corporation, a national corporation based out of Florida, and they have the financial foundation to backstop all of their guarantees. Mr. Seifert added that they have been in business over 40 years and they currently have over $5 billion in energy guarantees.
Ms. Antonopoulos continued the presentation.
WORK ORDER NO. 1 TIMELINE
CONSTRUCTION TIMELINE – 20 MONTHS
PROJECT MICROSITE – INTERACTIVE MAP
Councilmember Matthews asked about the replacement of commercial heat pumps and if they would be replaced with air to air pumps or water to air pumps. Mr. Hart stated that the intent is to replace with air to air pumps. Councilmember Matthews stated that the life expectancy of air to air heat pumps is 15 years and the proposal shows a realized savings over 25 years. She also noted concerns about APS infrastructure being able to handle the increase in electricity usage. She then asked about the water meter test pilot.
Ms. Antonopoulos stated that she has reached out to APS to set up a Work Session presentation where they can talk about their infrastructure. She then explained that the city has had updates to residential water meters on its to do list for many years. It is a huge undertaking and building it into Phase 2 of the contract will provide the assistance needed to replace the meters. The testing that will be done in Phase 1 will inform the guaranteed savings, workload expectations, and delivery time for Phase 2.
Councilmember House stated that she has some concerns with the shift to electric and automated water meters. Other communities have had major issues with them. She asked what the plan is to ensure there are not similar issues in Flagstaff. Ms. Krasenics stated that they have worked with staff on delving into the issues that could come up and the pilot will provide an opportunity to test things before full implementation. There is benefit to the customer in that they can see their readings in real time and city can ping a customer when anomalies arise.
Councilmembers Matthews stated that NORESCO has done a great job and she is trying to balance the $4.4 million cost to do things that will take time to realize a benefit while also looking at housing and how that has caused many people to commute into the community to work which is a big emission issue. She is struggling with balancing the needs associated with both of the declared crises.
Travis Smith addressed Council and urged them to put a pause on moving forward with the contract. $4.4 million is a lot to invest in a project that may or may not pay off.
Vice Mayor Aslan stated that he appreciates the time invested and that it is a phased approach with a step-wise pilot process. He believes that it is an example of how multiple things can be accomplished together in addressing the climate and housing crisis. The urgency is real and it is important to take action now.
Moved by Vice Mayor Austin Aslan, seconded by Councilmember Miranda Sweet to award an Energy Efficiency Services Job Order Contract with NORESCO, LLC, award Construction Work Order No. 1 with NORESCO, LLC, in an amount not to exceed $4,423,547, for Phase One of Project Implementation, and authorize the City Manager to execute all necessary documents.
Vote: 7 - 0 - Unanimously
B.
Consideration and approval of Preliminary Plat: A request by Presidio Tract M, LLC for approval of the Preliminary Plat for Miramonte at Presidio in the Pines VI Condominiums (City of Flagstaff project number PZ-19-00204-05), a 39-unit multi-family residential condominium subdivision. The 2.77-acre site is located at 2950 W. Presidio Dr. in the Highway Commercial (HC) zone with a Resource Protection Overlay (RPO). The site will develop as a Planned Residential Development (PRD) under the T4N.2 (Transect) Zone standards.
Current Planning Manager Alaxandra Pucciarelli provided a PowerPoint presentation that
covered the following:
MIRAMONTE AT PRESIDIO IN THE PINES VI CONDOMINIUMS PRELIMINARY PLAT
REQUEST OVERVIEW
CONDOMINIUM PLAT
FINDING #1: ZONING CODE
FINDING #2: MEETS SUBDIVISION CODE
FINDING #3: MEETS ENGINEERING STANDARDS
FINDINGS AND RECOMMENDATION
Councilmember McCarthy noted that the project has already started and that it was already approved as an apartment building that is now looking to convert to condos. Ms. Pucciarelli stated that it is very typical for a developer to construct the building approved as a multi-family unit that ccould be rented and then convert to condominiums that could be sold.
Vice Mayor Aslan noted his concerns with traffic at Woody Way. He requested that the developer help address those concerns through the use of signage or a statement during the purchasing phase to encourage people to use Woody Mountain Road rather than go through the residential streets. He also stated that it is an appropriate infill development and a great way to create more housing units in the community.
MIRAMONTE AT PRESIDIO IN THE PINES VI CONDOMINIUMS PRELIMINARY PLAT
REQUEST OVERVIEW
CONDOMINIUM PLAT
FINDING #1: ZONING CODE
FINDING #2: MEETS SUBDIVISION CODE
FINDING #3: MEETS ENGINEERING STANDARDS
FINDINGS AND RECOMMENDATION
Councilmember McCarthy noted that the project has already started and that it was already approved as an apartment building that is now looking to convert to condos. Ms. Pucciarelli stated that it is very typical for a developer to construct the building approved as a multi-family unit that ccould be rented and then convert to condominiums that could be sold.
Vice Mayor Aslan noted his concerns with traffic at Woody Way. He requested that the developer help address those concerns through the use of signage or a statement during the purchasing phase to encourage people to use Woody Mountain Road rather than go through the residential streets. He also stated that it is an appropriate infill development and a great way to create more housing units in the community.
Moved by Councilmember Khara House, seconded by Councilmember Lori Matthews to approve the Preliminary Plat in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (5-0 vote on February 8, 2023).
Vote: 7 - 0 - Unanimously
10.
PUBLIC HEARING ITEMS
A.
Public Hearing and Consideration and Adoption of Ordinance No. 2023-06: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 17.02 acres of real property generally located at 2950 East Butler Avenue, from the Rural Residential (RR) and Medium-Density Residential (MR) zones with a Resource Protection Overlay (RPO) to the Highway Commercial (HC) zone with an RPO, providing for severability, authority for clerical corrections, and establishing an effective date.
Mayor Daggett opened the public hearing.
Planning Development Manager Patrick St. Clair provided a PowerPoint presentation that covered the following:
BUTLER AVE LOFTS DIRECT TO ORDINANCE ZONING MAP AMENDMENT
LOCATION & SURROUNDING USES
REQUEST: ZONING MAP AMENDMENT
DEVELOPMENT PROPOSAL
COMMERCIAL/CLUBHOUSE BUILDING
FLOOR PLAN: COMMERCIAL BLDG.
COMMERCIAL BUILDING ELEVATIONS
DEVELOPMENT PROPOSAL
RESIDENTIAL BUILDINGS
FLOOR PLANS – RESIDENTIAL 4-PLEX
RESIDENTIAL 4-PLEX ELEVATIONS
PROPOSED RESIDENTIAL UNIT MIX
MIXED-USE DEVELOPMENT
SITE PLAN REVIEW
RESOURCE PROTECTION
CIVIC/OPEN SPACE AND CIRCULATION
LANDSCAPING
OUTDOOR LIGHTING
PARKING
PUBLIC SYSTEMS IMPACT ANALYSIS
REGIONAL PLAN ANALYSIS
FINDINGS
DEVELOPMENT AGREEMENT
CITIZEN PARTICIPATION
RECOMMENDATION
Charity Lee on behalf of Miramonte Homes provided a PowerPoint presentation that covered the following:
BUTLER LOFTS
OBJECTIVE
FLAGSTAFF REGIONAL PLAN
ELEVATION RENDERING
FLOOR PLAN
TRAIL NETWORK MAP
COMMERCIAL BUILDING FLOOR PLAN
BENEFITS TO THE COMMUNITY
Tyler Denham addressed Council questioning the proposed density of 11 units per acre when it could be 22 units per acre. He asked why the affordability incentives were not utilized and noted that incentives only work if utilized.
Margrit Novack submitted a written comment with concerns about future traffic on Butler.
Ms. Lee offered that they were encouraged to try and maximize the site. They looked at a variety of options but the parking requirements, setback requirements, along with a few other things would not allow them to go to a higher density. Chris Kemmerly, on behalf of Miramonte Homes, added that they were constrained by the code with the slope ordinance, tree ordinance, parking ordinance, and the Regional Plan. With all the slopes on the property, it made it difficult to get more units.
With regard to the affordability and sustainability incentives, Ms. Lee explained that the incentives provide for more density and they were not able to add more units because they had already maxed the site out.
Councilmember Matthews expressed her appreciation for the thought put into providing a quality development for the community.
There being no further comment, Mayor Daggett closed the public hearing.
Planning Development Manager Patrick St. Clair provided a PowerPoint presentation that covered the following:
BUTLER AVE LOFTS DIRECT TO ORDINANCE ZONING MAP AMENDMENT
LOCATION & SURROUNDING USES
REQUEST: ZONING MAP AMENDMENT
DEVELOPMENT PROPOSAL
COMMERCIAL/CLUBHOUSE BUILDING
FLOOR PLAN: COMMERCIAL BLDG.
COMMERCIAL BUILDING ELEVATIONS
DEVELOPMENT PROPOSAL
RESIDENTIAL BUILDINGS
FLOOR PLANS – RESIDENTIAL 4-PLEX
RESIDENTIAL 4-PLEX ELEVATIONS
PROPOSED RESIDENTIAL UNIT MIX
MIXED-USE DEVELOPMENT
SITE PLAN REVIEW
RESOURCE PROTECTION
CIVIC/OPEN SPACE AND CIRCULATION
LANDSCAPING
OUTDOOR LIGHTING
PARKING
PUBLIC SYSTEMS IMPACT ANALYSIS
REGIONAL PLAN ANALYSIS
FINDINGS
DEVELOPMENT AGREEMENT
CITIZEN PARTICIPATION
RECOMMENDATION
Charity Lee on behalf of Miramonte Homes provided a PowerPoint presentation that covered the following:
BUTLER LOFTS
OBJECTIVE
FLAGSTAFF REGIONAL PLAN
ELEVATION RENDERING
FLOOR PLAN
TRAIL NETWORK MAP
COMMERCIAL BUILDING FLOOR PLAN
BENEFITS TO THE COMMUNITY
Tyler Denham addressed Council questioning the proposed density of 11 units per acre when it could be 22 units per acre. He asked why the affordability incentives were not utilized and noted that incentives only work if utilized.
Margrit Novack submitted a written comment with concerns about future traffic on Butler.
Ms. Lee offered that they were encouraged to try and maximize the site. They looked at a variety of options but the parking requirements, setback requirements, along with a few other things would not allow them to go to a higher density. Chris Kemmerly, on behalf of Miramonte Homes, added that they were constrained by the code with the slope ordinance, tree ordinance, parking ordinance, and the Regional Plan. With all the slopes on the property, it made it difficult to get more units.
With regard to the affordability and sustainability incentives, Ms. Lee explained that the incentives provide for more density and they were not able to add more units because they had already maxed the site out.
Councilmember Matthews expressed her appreciation for the thought put into providing a quality development for the community.
There being no further comment, Mayor Daggett closed the public hearing.
Moved by Councilmember Lori Matthews, seconded by Councilmember Miranda Sweet to read Ordinance No. 2023-06 by title only for the first time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF ZONING MAP TO REZONE APPROXIMATELY 17.12 ACRES OF REAL PROPERTY GENERALLY LOCATED AT 2950 EAST BUTLER AVE FROM THE RURAL RESIDENTIAL (RR) AND MEDIUM-DENSITY RESIDENTIAL (MR) ZONES TO THE HIGHWAY COMMERCIAL (HC) ZONE WITH CONDITIONS; PROVIDING FOR SEVERABILITY, AUTHORITY FOR CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE
11.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2023-13: A resolution authorizing the City of Flagstaff to loan one-hundred thousand dollars ($100,000) to Foundation for Senior Living, or its successor, as gap financing for a Low-Income Housing Tax Credit application under the Arizona Department of Housing's 2022-2023 Qualified Allocation Plan
Housing Analyst Jennifer Mikelson provided a PowerPoint presentation that covered the following:
FOUNDATION FOR SENIOR LIVING LOAN REQUEST
LOW INCOME HOUSING TAX CREDIT PROGRAM
FOUNDATION FOR SENIOR LIVING
LOAN TERMS
Director of Real Estate Services Steve Hastings, on behalf of Foundation for Senior Living, thanked staff and Council for their work and consideration.
Councilmember House thanked staff for the presentation and stated that it is an exciting project that is an example of the advancement of the 10-Year Housing Plan and is an opportunity to meet so many of the community’s goals.
FOUNDATION FOR SENIOR LIVING LOAN REQUEST
LOW INCOME HOUSING TAX CREDIT PROGRAM
FOUNDATION FOR SENIOR LIVING
LOAN TERMS
Director of Real Estate Services Steve Hastings, on behalf of Foundation for Senior Living, thanked staff and Council for their work and consideration.
Councilmember House thanked staff for the presentation and stated that it is an exciting project that is an example of the advancement of the 10-Year Housing Plan and is an opportunity to meet so many of the community’s goals.
Moved by Councilmember Khara House, seconded by Councilmember Miranda Sweet to read Resolution No. 2023-13 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, AUTHORIZING THE CITY OF FLAGSTAFF TO PROVIDE ONE HUNDRED THOUSAND DOLLARS ($100,000.00) TO FOUNDATION FOR SENIOR LIVING AS STANDBY LOCAL GAP FINANCING FOR A LOW-INCOME HOUSING TAX CREDIT PROJECT UNDER THE ARIZONA DEPARTMENT OF HOUSING’S (“ADOH”) 2023 QUALIFIED ALLOCATION PLAN (QAP)
Moved by Councilmember Khara House, seconded by Councilmember Miranda Sweet to adopt Resolution No. 2023-13.
Vote: 7 - 0 - Unanimously
B.
Consideration and Adoption of Resolution No. 2023-15: A resolution approving the First Amendment to the Intergovernmental Agreement between the Northern Arizona Intergovernmental Public Transportation Authority (Mountain Line) and the City of Flagstaff for the Downtown Connection Center (DCC).
City Attorney Sterling Solomon addressed Council stating that in June last year Council approved an Intergovernmental Agreement with Mountain Line for the construction of the
Downtown Connection Center on Phoenix Avenue. The funding for the project is in part from the Federal Transit Administration. When they reviewed the agreement they requested a couple of minor amendments to indicate that the Rio de Flag project would not interfere with the Downtown Connection Center and vice versa. He has worked with legal counsel from Mountain Line and there is mutual agreement that the amendments are needed.
Vice Mayor Aslan expressed excitement to see the project continue to move forward. He noted concern about the level of snow and ice on the north side of the site and hopes that a solution to that is in the works in the general planning of the project.
Vice Mayor Aslan expressed excitement to see the project continue to move forward. He noted concern about the level of snow and ice on the north side of the site and hopes that a solution to that is in the works in the general planning of the project.
Moved by Vice Mayor Austin Aslan, seconded by Councilmember Lori Matthews to read Resolution No. 2023-15 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING THE FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE NORTHERN ARIZONA INTERGOVERNMENTAL PUBLIC TRANSPORTATION AUTHORITY (MOUNTAIN LINE) AND THE CITY OF FLAGSTAFF (CITY) FOR THE DOWNTOWN CONNECTION CENTER
Moved by Vice Mayor Austin Aslan, seconded by Councilmember Lori Matthews to adopt Resolution No. 2023-15.
Vote: 7 - 0 - Unanimously
12.
PUBLIC PARTICIPATION
None
None
13.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
Councilmember Harris stated that there was an unfortunate incident on the NAU campus with people being insensitive and there is now a whole group of students who are feeling less than welcome in the community. As they work to make the city more inclusive of all people, she hopes there might be room to extend an extra hand to those students affected.
Councilmember House reported that she met with the Coconino Community College President where they discussed the work he is looking to bring to the college and the opportunity for partnerships within the community. She attended an event with Dr. Felicia Frizzell in honor of Women’s History Month. Dr. Frizzell spoke about the unique challenges of oral health and native populations and shared guidance on leading and living change in the community. She thanked Coordinator for Indigenous Initiatives Rose Toehe and the Indigenous Commission for bringing the event to the community. She reported that it is World Down Syndrome Day and also the International Day for the Elimination of Racial Discrimination.
Mayor Daggett reported that she, along with Councilmembers Sweet and Matthews testified at the legislature in support of an $8.9 million budget allocation for flood mitigation projects. The bill passed committee and appropriations and the next step is the budget. She is hopeful that Flagstaff will see that funding come through.
Councilmember House reported that she met with the Coconino Community College President where they discussed the work he is looking to bring to the college and the opportunity for partnerships within the community. She attended an event with Dr. Felicia Frizzell in honor of Women’s History Month. Dr. Frizzell spoke about the unique challenges of oral health and native populations and shared guidance on leading and living change in the community. She thanked Coordinator for Indigenous Initiatives Rose Toehe and the Indigenous Commission for bringing the event to the community. She reported that it is World Down Syndrome Day and also the International Day for the Elimination of Racial Discrimination.
Mayor Daggett reported that she, along with Councilmembers Sweet and Matthews testified at the legislature in support of an $8.9 million budget allocation for flood mitigation projects. The bill passed committee and appropriations and the next step is the budget. She is hopeful that Flagstaff will see that funding come through.
14.
ADJOURNMENT
The Regular Meeting of the Flagstaff City Council held March 21, 2023, adjourned at 6:10 p.m.
The Regular Meeting of the Flagstaff City Council held March 21, 2023, adjourned at 6:10 p.m.
| _______________________________ MAYOR |
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| ATTEST: |
|
_________________________________ CITY CLERK |
CERTIFICATION
I, STACY SALTZBURG, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on March 21, 2023. I further certify that the Meeting was duly called and held and that a quorum was present.
| DATED this 2nd day of May, 2023. | |
________________________________ CITY CLERK |