CITY COUNCIL WORK SESSION
TUESDAY, APRIL 25, 2023
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN AVE
3:00 P.M.
TUESDAY, APRIL 25, 2023
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN AVE
3:00 P.M.
MINUTES
1.
Call to Order
Mayor Daggett called the Special Meeting of the Flagstaff City Council held April 25, 2023, to order at 3:01 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Mayor Daggett called the Special Meeting of the Flagstaff City Council held April 25, 2023, to order at 3:01 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Roll Call
NOTE: One or more Councilmembers may be in attendance through other technological means.
Others present: City Manager Greg Clifton; Deputy City Attorney Kevin Fincel.
NOTE: One or more Councilmembers may be in attendance through other technological means.
| PRESENT: | ABSENT: |
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MAYOR DAGGETT
VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
Others present: City Manager Greg Clifton; Deputy City Attorney Kevin Fincel.
3.
Pledge of Allegiance, Mission Statement, and Land Acknowledgement
The Council and audience recited the pledge of allegiance, Vice Mayor Aslan read the Mission Statement of the City of Flagstaff, and Councilmember House read the Land Acknowledgement.
LAND ACKNOWLEDGEMENT
The Council and audience recited the pledge of allegiance, Vice Mayor Aslan read the Mission Statement of the City of Flagstaff, and Councilmember House read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
Public Participation
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
- Trudy Thompson-Shumaker from the Red Cross presented the American Red Cross National Life Saver Award to two lifeguards, Haley and Alexis, who saved a life in January at the Aquaplex.
- Michael Pappas addressed Council to criticize NAIPTA and Flagstaff Police Department.
- Michele James, the Executive Director of Friends of Flagstaff’s Future, addressed Council regarding the Northern Arizona Healthcare (NAH) rezoning process and hearing that is upcoming.
- Jamie Whelan addressed Council as a member of the Sunnyside Neighborhood Association subcommittee regarding the rehabilitation of Fire Station 2 to ask to make the old station a STEM center and have it funded by funds that were left over from ARPA funding.
- John McCartney addressed Council regarding climate change.
- Paul Haro addressed Council regarding pickleball and the issues he encountered with pickleball players. He stated that he is against creating pickleball courts at Bushmaster Park.
- Stefan Sommer addressed Council regarding the rezoning of NAH stating that he is against the proposal.
- Elle “Missy” Ivey addressed Council regarding her hesitations about the rezoning of NAH.
- Rene RedDay addressed Council about the redevelopment of Firehouse 2 and creating a STEM Center for the Sunnyside neighborhood.
- Adam Shimoni addressed Council about the Washington lobbying trip and the Earth Day celebrations. He added that biking on Fourth Street to the Earth Day celebrations felt very dangerous and he spoke about Bike Month in May. He also addressed the upcoming Budget Retreat and the support in the past Budget Retreat for elevated bike lanes.
5.
Proclamation: National Infertility Awareness Week
Mayor Daggett read and presented the proclamation to Ms. Karen Shaffer.
6.
Recognition: Barney Helmick, Airport Director, Retirement
Economic Vitality Director Heidi Hansen thanked Mr. Helmick for his service. He will be retiring at the end of this week. She gave a short presentation on his work service and accomplishments.
Mayor Daggett presented Mr. Helmick a key to the City. Mr. Helmick expressed his gratitude.
Miriam Carol Curtis addressed Council as a member of the Airport Commission to honor Mr. Helmick
Mayor Daggett presented Mr. Helmick a key to the City. Mr. Helmick expressed his gratitude.
Miriam Carol Curtis addressed Council as a member of the Airport Commission to honor Mr. Helmick
7.
April Work Anniversaries
Deputy City Manager Shannon Anderson highlighted the employees who had April Work Anniversaries.
8.
City Manager Report
City Manager Clifton reviewed his report for Council.
Community Development Director Dan Folke touched on the highlights of the reports for Community Development, Capital Projects, Real Estate, Code Compliance, and the Housing Section Newsletter.
Management Analyst Lisa Deem highlighted some of the Water Division accomplishments from the February and March reports.
Economic Vitality Director Heidi Hansen gave some highlights from the Economic Development Report.
Vice Mayor Aslan asked for an update on the Library entrance. Ms. Hansen stated that they hope that the project will be done by the beginning of June. She added that the airport art project’s fence is going in this week and next week.
Community Development Director Dan Folke touched on the highlights of the reports for Community Development, Capital Projects, Real Estate, Code Compliance, and the Housing Section Newsletter.
Management Analyst Lisa Deem highlighted some of the Water Division accomplishments from the February and March reports.
Economic Vitality Director Heidi Hansen gave some highlights from the Economic Development Report.
Vice Mayor Aslan asked for an update on the Library entrance. Ms. Hansen stated that they hope that the project will be done by the beginning of June. She added that the airport art project’s fence is going in this week and next week.
9.
Consideration and Approval of Contract: Cooperative Purchase Contract with Motorola Solutions, Inc. in an amount not to exceed $2,192,163.44 for radio equipment and accessories for numerous City Divisions and Sections.
Police Chief Dan Musselman provided a presentation that covered the following:
Kelly Cullen addressed Council representing Niles Radio. He expressed that he is frustrated because he did not feel that he was able to bid for the project and asked to be able to bid on radios for departments other than Fire or Police.
David Sanders submitted a written comment in opposition to the contract with Motorola.
Councilmember McCarthy asked procurement to give a quick overview of the procurement process. Procurement Director Patrick Brown addressed the use of a cooperative agreement for this purchase through the State of Arizona.
Mayor Daggett asked Mr. Brown to speak to the request to peel off the other divisions’ radio needs. Mr. Brown stated that it would stop the procurement of this purchase to get additional pricing from the vendor and would affect the discount and trade in values on the old radios. He added that procurement can peel off some of the radios, but it would affect the pricing.
Councilmember Matthews asked Mr. Brown what the process is for companies to bid on projects. Mr. Brown stated that in the case there was not a specific bidding process the city chose a cooperative agreement through the state and their procurement process was used for selection.
Councilmember Harris clarified that the State did their procurement and that any company was able to contribute a quote. Mr. Brown responded yes.
Chief Musselman added that there will be business with Niles Radio through the process for radio installations in vehicles.
- Radio History
- Motorola selection
- Contract Specifications
- Procurement
Kelly Cullen addressed Council representing Niles Radio. He expressed that he is frustrated because he did not feel that he was able to bid for the project and asked to be able to bid on radios for departments other than Fire or Police.
David Sanders submitted a written comment in opposition to the contract with Motorola.
Councilmember McCarthy asked procurement to give a quick overview of the procurement process. Procurement Director Patrick Brown addressed the use of a cooperative agreement for this purchase through the State of Arizona.
Mayor Daggett asked Mr. Brown to speak to the request to peel off the other divisions’ radio needs. Mr. Brown stated that it would stop the procurement of this purchase to get additional pricing from the vendor and would affect the discount and trade in values on the old radios. He added that procurement can peel off some of the radios, but it would affect the pricing.
Councilmember Matthews asked Mr. Brown what the process is for companies to bid on projects. Mr. Brown stated that in the case there was not a specific bidding process the city chose a cooperative agreement through the state and their procurement process was used for selection.
Councilmember Harris clarified that the State did their procurement and that any company was able to contribute a quote. Mr. Brown responded yes.
Chief Musselman added that there will be business with Niles Radio through the process for radio installations in vehicles.
10.
Adjournment
Mayor Daggett adjourned the Special meeting of the Flagstaff City Council at 4:56 p.m.
WORK SESSION
1.
Call to Order
Mayor Daggett called the Work Session of the Flagstaff City Council held April 25, 2023, to order at 4:56 p.m.
Mayor Daggett called the Work Session of the Flagstaff City Council held April 25, 2023, to order at 4:56 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Review of Draft Agenda for the May 2, 2023 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
Councilmember McCarthy asked staff speak about the tallest building heights at Northern Arizona University in the conversation about the NAH rezoning. He also asked about the pickleball discussion and how far it is from the existing courts and the proposed courts to the nearest neighbors.
3.
Rio de Flag Flood Control Project - Update
Project Manager Jeremy DeGeyter and Real Estate Manager Bryce Doty provided a presentation that covered the following:
Councilmember Matthews asked if there were any updates on the appraisals at this time. Mr. Doty stated that the Army Corps was not speaking directly to the appraisals, so the City has now given them permission to do so.
Councilmember Harris asked if staff could come up with some creative ideas on how to make the construction more bearable like suggestions on using alternative routes. Economic Vitality Director Hansen stated that she will work with Public Affairs and Discover Flagstaff to market creative ideas on living with the construction. Mr. DeGeyter stated that engineering will assist as well.
- Project Update
- Rio de Flag Project Area
- USACE
- Project Update
- Real Estate
Councilmember Matthews asked if there were any updates on the appraisals at this time. Mr. Doty stated that the Army Corps was not speaking directly to the appraisals, so the City has now given them permission to do so.
Councilmember Harris asked if staff could come up with some creative ideas on how to make the construction more bearable like suggestions on using alternative routes. Economic Vitality Director Hansen stated that she will work with Public Affairs and Discover Flagstaff to market creative ideas on living with the construction. Mr. DeGeyter stated that engineering will assist as well.
4.
Post-Wildfire Flooding Update
Stormwater Manager Ed Schenk, Capital Improvements Project Manager Eli Reisner, Senior Project Manager Mac McNamara, Joe Loverich from JE Fuller, Grants, Contracts, and Emergency Management Director Stacey Brechler-Knaggs, Sustainability Volunteer and Event Coordinator Steven Thompson, and Public Affairs Director Sarah Langley gave an update on the mitigation response and the capital projects regarding the flooding issues. Slides included:
Mr. Clifton stated that the short-term measure could become a part of the long-term measure. Mr. Schenk stated that staff’s hope is that the short-term emergency ditch could be a similar footprint to the long-term solution and that they would only have to dig once, or if they have to dig twice that they can use what has been done with relocating utilities and other issues. He stated that having synergy between the two solutions will be less expensive and faster.
Councilmember Matthews stated that she is disappointed to hear that the project would now cost twice as much, but that she is happy to hear that staff may be able to use the same footprint. She asked about the size of the culvert. Mr. Schenk spoke about the upgrade to the larger pipe in the long-term solution. He stated that the pipe will have to be replaced. Councilmember Matthews clarified that the existing culvert will not be dug up under Highway 180 until after the long-term solution is started. Mr. Schenk explained the plans in detail.
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Objectives
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Spruce Wash
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Suite of projects update
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Project team
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Project delivery schedule
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Park Way Basin
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Schultz Creek
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Schultz Creek channel stabilization
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Schultz Creek at Highway 180
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Spring Runoff
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Recent Community Impacts
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Emergency Management Response
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Water Services Response
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Monsoon Preparations
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Flood modeling
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Emergency alerts thresholds
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Temporary mitigations
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Volunteer Days
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Resident-to-do
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Mr. Clifton stated that the short-term measure could become a part of the long-term measure. Mr. Schenk stated that staff’s hope is that the short-term emergency ditch could be a similar footprint to the long-term solution and that they would only have to dig once, or if they have to dig twice that they can use what has been done with relocating utilities and other issues. He stated that having synergy between the two solutions will be less expensive and faster.
Councilmember Matthews stated that she is disappointed to hear that the project would now cost twice as much, but that she is happy to hear that staff may be able to use the same footprint. She asked about the size of the culvert. Mr. Schenk spoke about the upgrade to the larger pipe in the long-term solution. He stated that the pipe will have to be replaced. Councilmember Matthews clarified that the existing culvert will not be dug up under Highway 180 until after the long-term solution is started. Mr. Schenk explained the plans in detail.
5.
Public Participation
Anthony Garcia addressed Council regarding the community outreach around the possible redevelopment of Fire Station 2 for a STEM center.
6.
Informational Items To/From Mayor, Council, and City Manager; future agenda item requests
Councilmember Sweet spoke about the lobbying trip to Washington D.C. and wished Mr. Helmick a happy retirement.
Councilmember Matthews also spoke about the lobbying trip to Washington D.C.
Mayor Daggett spoke about a tour she took with the Career and Technical Education programs at Flagstaff High School and Coconino High School. She stated that later that week at the East Side Library there is a Water Supply Plan meeting. She added that the mural in her office is being painted this weekend.
Councilmember Matthews also spoke about the lobbying trip to Washington D.C.
Mayor Daggett spoke about a tour she took with the Career and Technical Education programs at Flagstaff High School and Coconino High School. She stated that later that week at the East Side Library there is a Water Supply Plan meeting. She added that the mural in her office is being painted this weekend.
7.
Adjournment
The Work Session of April 11, 2023, adjourned at 6:10 p.m.
_____________________________________ MAYOR |
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| ATTEST: |
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_____________________________________ CITY CLERK |