CITY COUNCIL CIP BUDGET RETREAT
FRIDAY, APRIL 7, 2023
CORE SERVICES FACILITY
3200 WEST ROUTE 66
8:30 A.M.
FRIDAY, APRIL 7, 2023
CORE SERVICES FACILITY
3200 WEST ROUTE 66
8:30 A.M.
MINUTES
1.
Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE (virtually) COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
ABSENT: |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
Pledge of Allegiance, Mission Statement, and Land Acknowledgement
The Council and audience recited the pledge of allegiance, Councilmember Sweet read the Mission Statement of the City of Flagstaff, and Councilmember Harris read the Land Acknowledgement.
LAND ACKNOWLEDGEMENT
The Council and audience recited the pledge of allegiance, Councilmember Sweet read the Mission Statement of the City of Flagstaff, and Councilmember Harris read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
Capital Improvement Program Council Budget Retreat
Mr. Clifton offered some opening remarks and introduced Julie Leid who facilitated the retreat.
A PowerPoint presentation was presented that covered the following:
CAPITAL IMPROVEMENT PROGRAM (CIP) COUNCIL RETREAT
AGENDA
WELCOME, OBJECTIVES AND OPENING COMMENTS
Assistant Finance Director Heid Derryberry continued the presentation.
OVERVIEW/COLOR OF MONEY
CAPITAL IMPROVEMENT PROGRAM
WHAT IT PROVIDES
GENERAL GOVERNMENT
OTHER
COLOR OF MONEY
IT Director CJ Perry continued the presentation.
GENERAL GOVERNMENT
INFORMATION TECHNOLOGY
FIBER – CITY HALL TO BUTLER AVENUE
FIBER – INTERNET SERVICE PROVIDER (ISP) PUBLIC PRIVATE PARTNERSHIP
FIBER – FUTURE PLANNING
Assistant Parks, Recreation, Open Space, and Events Director Amy Hagin continued the presentation.
PARKS, RECREATION, OPEN SPACE & EVENTS
BUFFALO PARK NATE AVERY TRAIL GRANT
THORPE PARK RESTROOMS
CEMETERY COLUMBARIUM
THORPE PARK ANNEX
Mr. Clifton asked what the next steps are to see the cultural center come together. Ms. Hagin stated that conversations will start to come forward and they are gearing up to be ready to find and secure funding.
OBSERVATORY MESA TRAIL PLAN
Interim Deputy City Manager Heidi Hansen continued the presentation.
LIBRARY FUND
DOWNTOWN LIBRARY AMERICANS WITH DISABILITIES ACT (ADA) FRONT ENTRY
Community Investment Director Dave McIntire continued the presentation.
PARKING DISTRICT FUND
PROPERTY ACQUISITION
SOUTHSIDE CURB AND GUTTER
Senior Project Manager David Pedersen continued the presentation.
USGS BUILDINGS
Vice Mayor Aslan stated that he recently toured the USGS facility and it was a great experience. The building has a number of displays that showcase Flagstaff’s space program history. He suggested that the city partner to make those exhibits accessible to the public. Mr. McIntire and Ms. Hansen stated that they will look for opportunities to partner with USGS to try and make the showcase accessible.
Senior Project Manager Christine Cameron continued the presentation.
DOWNTOWN MILE CORRIDOR
Council discussed the following:
PROPOSITION 441 – SPRUCE WASH
Council discussed the following:
PROPOSITION 441 – WILDCAT TREATMENT PLANT UPGRADES
PROPOSITION 441 – RIO TREATMENT PLANT UPGRADES
A break was held from 10:42 a.m. through 11:00 a.m.
Public Works Streets Director Sam Beckett and Senior Project Manager Adam Miele continued the presentation.
STREETS (HURF)/TRANSPORTATION
Council and staff briefly discussed how HURF allocations are calculated and what those funds can be used for.
ROAD REPAIR / STREET SAFETY (RRSS)
HURF ROADWAY MAINTENANCE
At this time, the Mayor called for public participation.
Adam Shimoni addressed Council and stated that walking and biking is a quality of life issue. If people felt safe enough to walk and bike, they would do so more frequently. Removing the bike lanes will be taking a step back and he encouraged Council to find the funding needed to elevate the separated bike lanes.
Capital Improvements Engineer Trevor Henry continued the presentation.
TRANSPORTATION TAX FUND
TRANSPORTATION TAX
FY 2023-2024 PROJECTS
FY 2024-2025 TO FY 2027-2028 OUT-YEAR PROJECTS
LONE TREE OVERPASS
A break was held from 11:55 a.m. through 12:30 p.m.
Senior Project Manager Jeremy DeGeyter continued the presentation.
BUTLER-FOURTH IMPROVEMENTS
LOCKETT CEDAR ROUNDABOUT
Council discussed the following:
JW POWELL EXTENSION
Council discussed the following points:
SWITZER CANYON TRAIL
Mr. Henry continued the presentation.
LONE TREE – O’LEARY TO PINE KNOLL
COUNTRY CLUB – OAKMONT
Senior Transportation Planner Martin Ince continued the presentation.
TRANSPORTATION – BIKE-PEDESTRIAN
FUNDING SOURCES – 5 YEARS
PRIORITIZATION PROCESS
PRIORITIZATION FACTORS
GENERAL BIKE-PEDESTRIAN PLANNING
Councilmember Matthews stated that with all the projects being built off Butler, the traffic issues will increase rapidly, she believes that raised bike lanes should be a top priority.
Councilmember McCarthy stated that the challenges and costs associated with the separated bike lanes are significant. He would be supportive of raising the bike lanes up to sidewalk level because the ongoing maintenance would be less. He believes that the Butler project should be a higher priority.
Vice Mayor Aslan stated that he does not believe that the candlesticks are working and the alternative solution of raising the bike lanes to the sidewalk level is exciting and it should be made a priority.
Council agreed that the raised bike lanes project should be elevated in priority to the extent possible.
Mr. Ince continued the presentation.
BUTLER AVENUE PROJECT PREDESIGN
FUTS TRAILS
SIDEWALKS
ENHANCED CROSSINGS
GRADE-SEPARATED CROSSINGS
BIKEWAYS
SIDEWALKS
CROSSINGS
BIKEWAYS
Beautification, Arts, and Sciences Manager Jana Weldon continued the presentation.
BED, BOARD AND BEVERAGE (BBB) FUNDS
BEAUTIFICATION FUND & ARTS & SCIENCE FUND
BEAUTIFICATION FUND
DOWNTOWN CONNECTION CENTER ART GLASS AND SOUTHSIDE GROVE SCULPTURE
LONE TREE OVERPASS BEAUTIFICATION/ARTISTIC COMPONENTS
ASPEN AVENUE "NICHE”
SWITZER CANYON ROUNDABOUT
DOWNTOWN GREEN
PLAYGROUND BEAUTIFICATION
OUT YEAR PROJECTS
CITY LAWN
ROUNDABOUTS
ALLEY ACTIVATION
NORTH EDGE MILTON & TRAIN PLATFORM
SCHOOL WALKWAYS
FOURTH STREET BRIDGE PHASE II
ARTS AND SCIENCE FUND
MURDOCH PARK 3D ARTWORK
FY 2023-2024 PROJECTS
DOWNTOWN CONNECTION CENTER LOCAL ARTIST COMPONENTS
INDIGENOUS REPRESENTATION: ROTATING 3D MULTI-CULTURAL ART
ARTX
OUT YEAR PROJECTS
ALLEY ACTIVATION
EASTSIDE NEIGHBORHOODS
RIO DE FLAG – PUBLIC ART
INDOOR ART
PLUTO, LUNAR LEGACY
A break was held from 2:26 p.m. through 2:35 p.m.
Ms. Hagin continued the presentation.
RECREATION
SPORTS/PICKLEBALL COURTS AT BUSHMASTER PARK
HERITAGE SQUARE RESTROOM
PONDEROSA PARK RECONSTRUCTION
WEST SIDE PARK
HVAC IN GYM AT HAL JENSEN RECREATION CENTER
CHESHIRE PARK EXPANSION – TRACK AND MULTIPURPOSE FIELD
CONTINENTAL BALLFIELDS – GIRLS SOFTBALL FIELDS
Airport Program Manager Brian Gall continued the presentation.
ENTERPRISE FUNDS
AIRPORT FUND
FY 2023-2024 PROJECTS
MULTI-USE EQUIPMENT BUILDING
LAND ACQUISITION
UPGRADE PERIMETER ACCESS ROAD
FAA AIRPORT IMPROVEMENT PROGRAM
FAA AIP INFRASTRUCTURE LAW
OUT YEAR PROJECTS
Solid Waste Director Evan Tyrell continued the presentation.
SOLID WASTE FUND
5-YEAR PROGRAM BUILT ON MOST IMMEDIATE NEEDS
PROGRAMMATIC IMPACTS
COMMITTED, ACTIVE PROJECTS
LANDFILL ACCESS ROAD RECONSTRUCTION
PHASE II CELL D ENGINEERING DESIGN
MRF TO TRANSFER STATION TRANSITION STUDY
PLANNED PROJECTS
PHASE II CELL D EXCAVATION AND GRADING
MRF TO TRANSFER STATION RENOVATIONS
LITTER CONTROL PERIMETER FENCE ENHANCEMENTS
Mr. Miller continued the presentation.
DRINKING WATER FUND
WASTEWATER FUND
RECLAIMED WATER FUND
STORMWATER FUND
Mr. DeGeyter continued the presentation.
STORMWATER – RIO DE FLAG
Mr. Clifton continued the presentation.
UPCOMING PROJECTS
SUNNYSIDE STEAM/NEIGHBORHOOD FACILITY
FOUNDATION FOR SENIOR LIVING
OLD COURTHOUSE PROPERTY
At this time, the Mayor called for public participation.
There were no in-person speakers. Written comments were submitted by Scott Heinsius, Valerie Piet, and Phoenix Eskridge-Aldama in support of funding for protected intersections at Butler and Beaver and Butler and San Francisco, elevating the Butler bike lane pilot to the height of the sidewalk, and increased staffing for the Multi-Modal team.
Councilmember Harris stated that it will be important to engage with the public about the timelines, impacts, and alternative routes for all these projects.
Councilmember House stated that it is surprising that Flagstaff does not have a science center of sorts. She believes it would be a real opportunity for the city to consider some sort of facility. There is potential for collaborations and partnerships to achieve community goals and move forward.
Councilmember Sweet stated that it is inspirational to see all the things that the city is working on and all the projects that are at the point of construction. Getting the public excited about the improvements will help with the impacts that they will create while under construction. There is so much going on but it is exciting to see the direction the city is going.
Councilmember Matthews suggested monthly outreach to the community to share the benefits of the projects, the timelines associated with them, the impacts they will cause during construction, and highlights of the end result.
Council offered appreciation for the information and preparation by staff. They also commented on all the things that are moving and nearing construction. It is exciting to see everything that is just around the corner and all the benefits it will bring to the community.
A PowerPoint presentation was presented that covered the following:
CAPITAL IMPROVEMENT PROGRAM (CIP) COUNCIL RETREAT
AGENDA
WELCOME, OBJECTIVES AND OPENING COMMENTS
Assistant Finance Director Heid Derryberry continued the presentation.
OVERVIEW/COLOR OF MONEY
CAPITAL IMPROVEMENT PROGRAM
WHAT IT PROVIDES
GENERAL GOVERNMENT
OTHER
COLOR OF MONEY
IT Director CJ Perry continued the presentation.
GENERAL GOVERNMENT
INFORMATION TECHNOLOGY
FIBER – CITY HALL TO BUTLER AVENUE
FIBER – INTERNET SERVICE PROVIDER (ISP) PUBLIC PRIVATE PARTNERSHIP
FIBER – FUTURE PLANNING
Assistant Parks, Recreation, Open Space, and Events Director Amy Hagin continued the presentation.
PARKS, RECREATION, OPEN SPACE & EVENTS
BUFFALO PARK NATE AVERY TRAIL GRANT
THORPE PARK RESTROOMS
CEMETERY COLUMBARIUM
THORPE PARK ANNEX
Mr. Clifton asked what the next steps are to see the cultural center come together. Ms. Hagin stated that conversations will start to come forward and they are gearing up to be ready to find and secure funding.
OBSERVATORY MESA TRAIL PLAN
Interim Deputy City Manager Heidi Hansen continued the presentation.
LIBRARY FUND
DOWNTOWN LIBRARY AMERICANS WITH DISABILITIES ACT (ADA) FRONT ENTRY
Community Investment Director Dave McIntire continued the presentation.
PARKING DISTRICT FUND
PROPERTY ACQUISITION
SOUTHSIDE CURB AND GUTTER
Senior Project Manager David Pedersen continued the presentation.
USGS BUILDINGS
Vice Mayor Aslan stated that he recently toured the USGS facility and it was a great experience. The building has a number of displays that showcase Flagstaff’s space program history. He suggested that the city partner to make those exhibits accessible to the public. Mr. McIntire and Ms. Hansen stated that they will look for opportunities to partner with USGS to try and make the showcase accessible.
Senior Project Manager Christine Cameron continued the presentation.
DOWNTOWN MILE CORRIDOR
Council discussed the following:
- Ice concerns on Phoenix Avenue.
- Sequencing of the Downtown Mile and the Lone Tree Overpass projects.
- Future expansion of Milton.
- The design elements of the bridge.
PROPOSITION 441 – SPRUCE WASH
Council discussed the following:
- Utilization of the wedge property at Cedar and West.
- Utility relocation along Grandview.
- Traffic and resident disruption during construction.
PROPOSITION 441 – WILDCAT TREATMENT PLANT UPGRADES
PROPOSITION 441 – RIO TREATMENT PLANT UPGRADES
A break was held from 10:42 a.m. through 11:00 a.m.
Public Works Streets Director Sam Beckett and Senior Project Manager Adam Miele continued the presentation.
STREETS (HURF)/TRANSPORTATION
Council and staff briefly discussed how HURF allocations are calculated and what those funds can be used for.
ROAD REPAIR / STREET SAFETY (RRSS)
HURF ROADWAY MAINTENANCE
At this time, the Mayor called for public participation.
Adam Shimoni addressed Council and stated that walking and biking is a quality of life issue. If people felt safe enough to walk and bike, they would do so more frequently. Removing the bike lanes will be taking a step back and he encouraged Council to find the funding needed to elevate the separated bike lanes.
Capital Improvements Engineer Trevor Henry continued the presentation.
TRANSPORTATION TAX FUND
TRANSPORTATION TAX
FY 2023-2024 PROJECTS
FY 2024-2025 TO FY 2027-2028 OUT-YEAR PROJECTS
LONE TREE OVERPASS
A break was held from 11:55 a.m. through 12:30 p.m.
Senior Project Manager Jeremy DeGeyter continued the presentation.
BUTLER-FOURTH IMPROVEMENTS
LOCKETT CEDAR ROUNDABOUT
Council discussed the following:
- Location of the traffic signal.
- Property acquisitions.
- The impacts of construction.
- Coordination of construction schedules.
- Design elements.
JW POWELL EXTENSION
Council discussed the following points:
- The potential for housing developments.
- Road design and future expansion.
SWITZER CANYON TRAIL
Mr. Henry continued the presentation.
LONE TREE – O’LEARY TO PINE KNOLL
COUNTRY CLUB – OAKMONT
Senior Transportation Planner Martin Ince continued the presentation.
TRANSPORTATION – BIKE-PEDESTRIAN
FUNDING SOURCES – 5 YEARS
PRIORITIZATION PROCESS
PRIORITIZATION FACTORS
GENERAL BIKE-PEDESTRIAN PLANNING
Councilmember Matthews stated that with all the projects being built off Butler, the traffic issues will increase rapidly, she believes that raised bike lanes should be a top priority.
Councilmember McCarthy stated that the challenges and costs associated with the separated bike lanes are significant. He would be supportive of raising the bike lanes up to sidewalk level because the ongoing maintenance would be less. He believes that the Butler project should be a higher priority.
Vice Mayor Aslan stated that he does not believe that the candlesticks are working and the alternative solution of raising the bike lanes to the sidewalk level is exciting and it should be made a priority.
Council agreed that the raised bike lanes project should be elevated in priority to the extent possible.
Mr. Ince continued the presentation.
BUTLER AVENUE PROJECT PREDESIGN
FUTS TRAILS
SIDEWALKS
ENHANCED CROSSINGS
GRADE-SEPARATED CROSSINGS
BIKEWAYS
SIDEWALKS
CROSSINGS
BIKEWAYS
Beautification, Arts, and Sciences Manager Jana Weldon continued the presentation.
BED, BOARD AND BEVERAGE (BBB) FUNDS
BEAUTIFICATION FUND & ARTS & SCIENCE FUND
BEAUTIFICATION FUND
DOWNTOWN CONNECTION CENTER ART GLASS AND SOUTHSIDE GROVE SCULPTURE
LONE TREE OVERPASS BEAUTIFICATION/ARTISTIC COMPONENTS
ASPEN AVENUE "NICHE”
SWITZER CANYON ROUNDABOUT
DOWNTOWN GREEN
PLAYGROUND BEAUTIFICATION
OUT YEAR PROJECTS
CITY LAWN
ROUNDABOUTS
ALLEY ACTIVATION
NORTH EDGE MILTON & TRAIN PLATFORM
SCHOOL WALKWAYS
FOURTH STREET BRIDGE PHASE II
ARTS AND SCIENCE FUND
MURDOCH PARK 3D ARTWORK
FY 2023-2024 PROJECTS
DOWNTOWN CONNECTION CENTER LOCAL ARTIST COMPONENTS
INDIGENOUS REPRESENTATION: ROTATING 3D MULTI-CULTURAL ART
ARTX
OUT YEAR PROJECTS
ALLEY ACTIVATION
EASTSIDE NEIGHBORHOODS
RIO DE FLAG – PUBLIC ART
INDOOR ART
PLUTO, LUNAR LEGACY
A break was held from 2:26 p.m. through 2:35 p.m.
Ms. Hagin continued the presentation.
RECREATION
SPORTS/PICKLEBALL COURTS AT BUSHMASTER PARK
HERITAGE SQUARE RESTROOM
PONDEROSA PARK RECONSTRUCTION
WEST SIDE PARK
HVAC IN GYM AT HAL JENSEN RECREATION CENTER
CHESHIRE PARK EXPANSION – TRACK AND MULTIPURPOSE FIELD
CONTINENTAL BALLFIELDS – GIRLS SOFTBALL FIELDS
Airport Program Manager Brian Gall continued the presentation.
ENTERPRISE FUNDS
AIRPORT FUND
FY 2023-2024 PROJECTS
MULTI-USE EQUIPMENT BUILDING
LAND ACQUISITION
UPGRADE PERIMETER ACCESS ROAD
FAA AIRPORT IMPROVEMENT PROGRAM
FAA AIP INFRASTRUCTURE LAW
OUT YEAR PROJECTS
Solid Waste Director Evan Tyrell continued the presentation.
SOLID WASTE FUND
5-YEAR PROGRAM BUILT ON MOST IMMEDIATE NEEDS
PROGRAMMATIC IMPACTS
COMMITTED, ACTIVE PROJECTS
LANDFILL ACCESS ROAD RECONSTRUCTION
PHASE II CELL D ENGINEERING DESIGN
MRF TO TRANSFER STATION TRANSITION STUDY
PLANNED PROJECTS
PHASE II CELL D EXCAVATION AND GRADING
MRF TO TRANSFER STATION RENOVATIONS
LITTER CONTROL PERIMETER FENCE ENHANCEMENTS
Mr. Miller continued the presentation.
DRINKING WATER FUND
WASTEWATER FUND
RECLAIMED WATER FUND
STORMWATER FUND
Mr. DeGeyter continued the presentation.
STORMWATER – RIO DE FLAG
Mr. Clifton continued the presentation.
UPCOMING PROJECTS
SUNNYSIDE STEAM/NEIGHBORHOOD FACILITY
FOUNDATION FOR SENIOR LIVING
OLD COURTHOUSE PROPERTY
At this time, the Mayor called for public participation.
There were no in-person speakers. Written comments were submitted by Scott Heinsius, Valerie Piet, and Phoenix Eskridge-Aldama in support of funding for protected intersections at Butler and Beaver and Butler and San Francisco, elevating the Butler bike lane pilot to the height of the sidewalk, and increased staffing for the Multi-Modal team.
Councilmember Harris stated that it will be important to engage with the public about the timelines, impacts, and alternative routes for all these projects.
Councilmember House stated that it is surprising that Flagstaff does not have a science center of sorts. She believes it would be a real opportunity for the city to consider some sort of facility. There is potential for collaborations and partnerships to achieve community goals and move forward.
Councilmember Sweet stated that it is inspirational to see all the things that the city is working on and all the projects that are at the point of construction. Getting the public excited about the improvements will help with the impacts that they will create while under construction. There is so much going on but it is exciting to see the direction the city is going.
Councilmember Matthews suggested monthly outreach to the community to share the benefits of the projects, the timelines associated with them, the impacts they will cause during construction, and highlights of the end result.
Council offered appreciation for the information and preparation by staff. They also commented on all the things that are moving and nearing construction. It is exciting to see everything that is just around the corner and all the benefits it will bring to the community.
5.
Adjournment
The Budget Retreat of the Flagstaff City Council held April 7, 2023, adjourned at 4:10 p.m.
The Budget Retreat of the Flagstaff City Council held April 7, 2023, adjourned at 4:10 p.m.
___________________________________ MAYOR |
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| ATTEST: |
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| _________________________________ CITY CLERK |