CITY COUNCIL RETREAT
FRIDAY, JUNE 23, 2023
AQUAPLEX
1702 NORTH FOURTH STREET
8:30 A.M.
FRIDAY, JUNE 23, 2023
AQUAPLEX
1702 NORTH FOURTH STREET
8:30 A.M.
MINUTES
1.
Call to Order
Mayor Daggett called the meeting of the Flagstaff City Council held June 23, 2023, to order at 8:32 a.m.
Mayor Daggett called the meeting of the Flagstaff City Council held June 23, 2023, to order at 8:32 a.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this retreat, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Roll Call
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR DAGGETT COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SWEET |
ABSENT: VICE MAYOR ASLAN COUNCILMEMBER MCCARTHY |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
Pledge of Allegiance, Mission Statement, and Land Acknowledgement
The Council and audience recited the pledge of allegiance, Mayor Daggett read the Mission Statement of the City of Flagstaff, and Councilmember Matthews read the Land Acknowledgement.
LAND ACKNOWLEDGEMENT
The Council and audience recited the pledge of allegiance, Mayor Daggett read the Mission Statement of the City of Flagstaff, and Councilmember Matthews read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
Priority Based Budgeting Priorities and Objectives
Mr. Clifton and Management Analyst Chris Rhode introduced Kathy Novak and Chris Fabian. Together they provided a PowerPoint presentation that covered the following:
PRIORITY BASED BUDGETING OBJECTIVES UPDATE
WELCOME, INTRODUCTIONS, AGENDA
AGENDA
OVERVIEW OF THE FLAGSTAFF PRIORITY BASED BUDGETING JOURNEY
PRIORITY BASED BUDGETING FLAGSTAFF’S JOURNEY
WHERE YOU’VE BEEN
PBB JOURNEY
RECOMMENDED BEST PRACTICE
WHAT YOU’VE ACCOMPLISHED
KEY COMMUNITY PRIORITIES
1. MEASURE INVESTMENT IN KEY COMMUNITY PRIORITIES
2. DATA DRIVEN
3. TRANSPARENT
LOGIC FRAMEWORK OF PBB
2022 IMPACT REPORT
PARTNERS IN IMPACT
WHERE TO NEXT?
STATE OF THE CITIES 2022
IDENTIFICATION OF ISSUES AND CHALLENGES
ISSUES AND CHALLENGES ACTIVITY AND DISCUSSION
COMPARING ISSUES AND CHALLENGES TO PRIORITIES AND OBJECTIVES
Council briefly discussed how the variety of issues facing Flagstaff overlap with each other and how they fit within the context of PBB.
Councilmember Matthews requested that agenda materials not only reference PBB priorities but also the specific objectives within the priorities. It would be helpful for there to be more specifics as to how the action presented supoported the priorities and objectives.
A break was held from 10:00 a.m. through 10:15 a.m.
KEY COMMUNITY PRIORITY #1 – HIGH PERFORMING GOVERNANCE
The following suggestions were made:
The following suggestions were made:
The following suggestions were made:
KEY COMMUNITY PRIORITY #5 – ROBUST RESILIENT ECONOMY
The following suggestions were made:
KEY COMMUNITY PRIORITY #7 – ENVIRONMENTAL STEWARDSHIP
Council went through an exercise that reaffirmed and modified the current objectives.
DISCUSSION ON COMMUNITY OUTREACH PLAN
COMMUNITY OUTREACH PLAN – OBJECTIVES
COMMUNITY OUTREACH PLAN – ONLINE SURVEY
COMMUNITY OUTREACH PLAN – DEDICATED EVENTS
COMMUNITY OUTREACH PLAN – IN THE COMMUNITY
COMMUNITY OUTREACH PLAN – ENGAGING COMMUNITY GROUPS
PBB OBJECTIVES UPDATE
COMMUNITY OUTREACH PLAN – SUMMARY
Council discussed various ways to reach the community and how the city might be able to increase participation.
Council offered words of appreciation and excitement about the next steps of the process.
PRIORITY BASED BUDGETING OBJECTIVES UPDATE
WELCOME, INTRODUCTIONS, AGENDA
AGENDA
OVERVIEW OF THE FLAGSTAFF PRIORITY BASED BUDGETING JOURNEY
PRIORITY BASED BUDGETING FLAGSTAFF’S JOURNEY
WHERE YOU’VE BEEN
PBB JOURNEY
RECOMMENDED BEST PRACTICE
WHAT YOU’VE ACCOMPLISHED
KEY COMMUNITY PRIORITIES
1. MEASURE INVESTMENT IN KEY COMMUNITY PRIORITIES
2. DATA DRIVEN
3. TRANSPARENT
LOGIC FRAMEWORK OF PBB
2022 IMPACT REPORT
PARTNERS IN IMPACT
WHERE TO NEXT?
STATE OF THE CITIES 2022
IDENTIFICATION OF ISSUES AND CHALLENGES
ISSUES AND CHALLENGES ACTIVITY AND DISCUSSION
COMPARING ISSUES AND CHALLENGES TO PRIORITIES AND OBJECTIVES
Council briefly discussed how the variety of issues facing Flagstaff overlap with each other and how they fit within the context of PBB.
Councilmember Matthews requested that agenda materials not only reference PBB priorities but also the specific objectives within the priorities. It would be helpful for there to be more specifics as to how the action presented supoported the priorities and objectives.
A break was held from 10:00 a.m. through 10:15 a.m.
KEY COMMUNITY PRIORITY #1 – HIGH PERFORMING GOVERNANCE
The following suggestions were made:
- Remove the word “enhance” and replace with “continue” or “maintain.”
- Add “continue to” in front of increase efficiency and effectiveness.
- Highlight the city’s focus on striving to recruit the best employees.
The following suggestions were made:
- Change “provide alternative responses” to “build upon and expand alternative responses.”
- Consider adding the CARE unit as an example.
- Bolster awareness of community partners and the services that they provide.
- Increase awareness and form stronger partnerships with community partner organizations.
The following suggestions were made:
- Add collaboration between community agencies.
- Increase equity and inclusion.
- As issues arise or come to our notice, the city is responsive through things like training and strong partnerships.
- More engagement with neighborhoods through meetings in the community.
- Promote diversity in commission applicants and appointments.
KEY COMMUNITY PRIORITY #5 – ROBUST RESILIENT ECONOMY
The following suggestions were made:
- Smart growth
- Non-competing priorities
- Enhanced communication
KEY COMMUNITY PRIORITY #7 – ENVIRONMENTAL STEWARDSHIP
Council went through an exercise that reaffirmed and modified the current objectives.
DISCUSSION ON COMMUNITY OUTREACH PLAN
COMMUNITY OUTREACH PLAN – OBJECTIVES
COMMUNITY OUTREACH PLAN – ONLINE SURVEY
COMMUNITY OUTREACH PLAN – DEDICATED EVENTS
COMMUNITY OUTREACH PLAN – IN THE COMMUNITY
COMMUNITY OUTREACH PLAN – ENGAGING COMMUNITY GROUPS
PBB OBJECTIVES UPDATE
COMMUNITY OUTREACH PLAN – SUMMARY
Council discussed various ways to reach the community and how the city might be able to increase participation.
Council offered words of appreciation and excitement about the next steps of the process.
5.
Public Participation
None
None
6.
Adjournment
The Retreat of the Flagstaff City Council held June 23, 2023, adjourned at 12:15 p.m.
The Retreat of the Flagstaff City Council held June 23, 2023, adjourned at 12:15 p.m.
___________________________________ MAYOR |
||
| ATTEST: |
||
| _________________________________ CITY CLERK |