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NOTICE AND AGENDA
ATTENTIONIN-PERSON AUDIENCES AT COMMISSION MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
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NOTICE AND AGENDA
| COMMISSION ON INCLUSION AND ADAPTIVE LIVING DAY OF WEEK Wednesday DATE 09/27/2023 |
VIRTUAL TEAMS MEETING Click here to join the meeting 211 WEST ASPEN AVENUE 12:00 P.M. |
1.
Call to Order
Staff Liaison Keita called the meeting to order.
2.
Roll Call
| NOTE: One or more Commission Members may be in attendance telephonically or by other technological means. |
| Stephanie Birdwell Sarah Dorman Keith Becker Susan Purrington |
Russell Randall Rachel Simukonda, Vice Chair (Acting Chair) Michele Eisenberg |
| PRESENT | ABSENT |
| Russell Randell | |
| Vice Chair, Rachael Simukonda | |
| Keith Becker | |
| Sarah Dorman | |
| Stephanie Birdwell | |
| Michele Eisenberg | |
| Susan Purrington | |
3.
Recommended Protocol for Members and Other Participants
All commissioners should have their microphones on mute to keep the background noise out of the chat room. The chair of the meeting should ensure everyone has an opportunity to speak if they would like. Commissioners should use the chat function to inform the Chair they would like to make a statement and the Chair will announce the Commissioners to speak in the order they appear in the chat.
All commissioners should have their microphones on mute to keep the background noise out of the chat room. The chair of the meeting should ensure everyone has an opportunity to speak if they would like. Commissioners should use the chat function to inform the Chair they would like to make a statement and the Chair will announce the Commissioners to speak in the order they appear in the chat.
Vice Chair Simukonda read the recommended protocol adding that participants are to be respectful of other members and participants and not to interrupt. She stated that the commission will not move on to new business until all questions are answered.
4.
Public Participation
The Commission cannot act upon items presented during the Public Participation portion of the Agenda. Individual Commission members may ask questions of the public but are prohibited by the Open Meeting Law from discussion or considering the item among themselves until the item is officially placed on the Agenda. Each public comment or presentation will be limited to five (5) minutes.
The Commission cannot act upon items presented during the Public Participation portion of the Agenda. Individual Commission members may ask questions of the public but are prohibited by the Open Meeting Law from discussion or considering the item among themselves until the item is officially placed on the Agenda. Each public comment or presentation will be limited to five (5) minutes.
Vice Chair Simukonda read the protocol for public participation.
Guest Adam Shimoni introduced himself to the commission.
Guest Jeremy DeGeyter with the City invited the commission and guests to attend the ribbon cutting at the Library on Aspen Ave. Friday 9/29/2023 at 10AM. Staff Liaison Keita informed Vice Chair Simukonda that notice of possible quorum was posted at City Hall.
Guest Adam Shimoni introduced himself to the commission.
Guest Jeremy DeGeyter with the City invited the commission and guests to attend the ribbon cutting at the Library on Aspen Ave. Friday 9/29/2023 at 10AM. Staff Liaison Keita informed Vice Chair Simukonda that notice of possible quorum was posted at City Hall.
5.
Information Items To/From Inclusion nand Adaptive Living Commission Members
Vice Chair Simukonda advised the commission that October 5th there will be a Town Hall Meeting regarding the Butler and Fourth St Roundabout and on October 10th at 3PM the Sidewalk Encroachment Presentation will be shared with City Council. Further action will be taken with NAU and PROSE to create a video, Vice Chair Simukonda asked that 3 commissioners assist and anyone interested email her directly.
Commissioner Eisenberg advised the commission the Northern Arizona Community of Practice is having a Transition Fair at CCC on October 27th. On behalf of that organization she read a letter to the commission regarding the organization's stance on the plans for the proposed Northern Arizona Healthcare Health and Wellness Village.
Vice Chair Simukonda stated that former Commission Chair Martinez is appointed to be the commission's Parking Liaison. Appointing or confirming a parking liaison or compliance officer for the commission was not an agenda item for discussion or action, the commission did not vote.
Commissioner Eisenberg advised the commission the Northern Arizona Community of Practice is having a Transition Fair at CCC on October 27th. On behalf of that organization she read a letter to the commission regarding the organization's stance on the plans for the proposed Northern Arizona Healthcare Health and Wellness Village.
Vice Chair Simukonda stated that former Commission Chair Martinez is appointed to be the commission's Parking Liaison. Appointing or confirming a parking liaison or compliance officer for the commission was not an agenda item for discussion or action, the commission did not vote.
6.
Staff Participation
A.
Lisa Keita Staff Liaison
Staff Liaison Keita advised the commission there is ongoing discussion with City Council regarding the new hospital being built.
B.
Estella Hollander Staff Liaison, NAIPTA
Liaison Hollander advised the commission that Mountain Line is hiring a new Associate Transit Planner and updated the commission on the most recent Mobility Council meeting as well as their subcommittee meetings. The next meeting will be November 17th 10AM-Noon.
C.
Student Liaison, (Currently Vacant)
D.
Youth Liaison (Currently Vacant)
7.
APPROVAL OF MINUTES: August 23rd, 2023.
Commissioner Randall moved to approve minutes, seconded by Commissioner Dorman, approved unanimously.
8.
Date of Next Meeting - October 25th, 2023.
9.
ACTION ITEMS
A.
Flagstaff Regional Plan Update Presentation by Sara Dechter, Comprehensive &
Neighborhood Planning Manager, City of Flagstaff and Jordan Hollinger, Associate Planner,
Community Development, City of Flagstaff.
Neighborhood Planning Manager, City of Flagstaff and Jordan Hollinger, Associate Planner,
Community Development, City of Flagstaff.
Sara Dechter was not present, moved to next month.
B.
Presentation by Jeremy DeGeyter on Butler-Fourth Improvements Project Update.
Jeremy DeGeyter and Nick Hall provided the commission an informative presentation on possible approaches to the Butler-Fourth St Project. The commission invited Jeremy back next month to finish answering questions of the commission and public regarding the project.
C.
Vote on Commission Chair and Co-Chair.
Vice Chair Simukonda asked the commission to vote on a new Chair and Vice Chair ahead of Jeremy DeGeyter's presentation, out of order of the posted agenda. Vice Chair Simukonda asked for a commissioner to make a motion to make Commissioner Randall Chair, Commissioner Becker made the motion, Commissioner Eisenberg seconded, approved unanimously. Chair Randall made a motion to keep Vice Chair Simukonda as Vice Chair, Commissioner Becker seconded, approved unanimously.
D.
ADA Sidewalk Compliance
1.
Discussion on Letters to Council on the following items:
1. Environmental Services Disclaimer about sidewalks on City Water Bill.
2. NAH Hospital discussion and letter to mayor and Council-What do we want to present?
1. Environmental Services Disclaimer about sidewalks on City Water Bill.
2. NAH Hospital discussion and letter to mayor and Council-What do we want to present?
Chair Randall made a motion to submit a letter to City Council summarizing recommendations from the commission with the Sidewalk Encroachment Presentation, Vice Chair Simukonda seconded the motion, passed unanimously. Chair Randall made a motion to submit a letter to council based on with the letter read by Commissioner Eisenberg, but addressing sidewalk compliance and accessibility, to submit to City Council, Vice Chair Simukonda seconded, passed unanimously.
10.
REPORTS/DISCUSSION ITEMS
A.
Work Group Selection for each of the letters to Council or One Work Group to work on all
suggested letters to council.
suggested letters to council.
The commission did not make work group selections for letters to be submitted to City Council.
B.
Discussion on creating additional work groups, and their specific assignments for research and recommendations back to the commission, to help move through agenda items more efficiently during monthly commission meetings.
Chair Randall asked about a discussion item to have a work session meeting on the 3rd Wednesday of every month. Liaison Keita advised the discussion item would be to select and move forward with work groups, Chair Randall corrected should be a work session, not work group. Chair Randall stated the discussion had already taken place at the previous meeting and requested Liaison Keita set the work session meeting for October 18th. Commissioner Becker asked if there would be an agenda shared with the commission, Liaison Keita advised the commissioners should let her know what they want to discuss and she will share that in the Teams invite. Chair Randall reiterated the session is for informal items.
11.
AGENDA FOR NEXT MEETING
The commission will invite Jeremy DeGeyter back to answer questions regarding the project he presented on.
12.
ADJOURNMENT
Liaison Keita adjourned the meeting at 1:08PM.
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. This notice has been posted on the City's website and can be downloaded at www.flagstaff.az.gov. Dated this day of , 2023. __________________________________________ Lisa Keita, Human Resources Analyst |