| INDIGENOUS COMMISSION MINUTES VIRTUAL TEAMS MEETING 211 WEST ASPEN AVENUE WEDNESDAY, JULY 10, 2024,12:00 P.M. |
1.
Call to Order
Commissioner Mariah Zavala called the meeting to order at 12:05 PM. Co-chair Darren Lance later presided over the meeting.
Commissioner Mariah Zavala called the meeting to order at 12:05 PM. Co-chair Darren Lance later presided over the meeting.
2.
Roll Call
Others present: Staff Liaison Rose Toehe; ICF member Meg Kabotie; Council Liaison & City Councilmember Lori Matthews; Chief Sean Connolly; PROSE Director Rebecca Sayers and PROSE Assistant Director Amy Hagin; Marietta Rodriquez community member.
| NOTE: One or more Commission Members may be in attendance telephonically or by other technological means. |
| DIANA CUDEII, EX-OFFICIO; Present LINDA CURLEY, EX-OFFICIO; Present VACANT, EX-OFFICIO FAWN TOYA, CO-CHAIR; Excused Absence (texted @ 12:19) DARREN LANCE, CO-CHAIR; Present KIMBERLY HOSKIE; Present LAUREN KAIBETONEY; Absent DARRELL MARKS; Present MARIAN MARSHALL; Present MARIAH ZAVALA; Present |
Others present: Staff Liaison Rose Toehe; ICF member Meg Kabotie; Council Liaison & City Councilmember Lori Matthews; Chief Sean Connolly; PROSE Director Rebecca Sayers and PROSE Assistant Director Amy Hagin; Marietta Rodriquez community member.
A.
Land Acknowledgment
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
3.
Public Comment
At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard. (Three minutes maximum per individual)
None at this time.
At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard. (Three minutes maximum per individual)
None at this time.
4.
APPROVAL OF MINUTES
A.
Approval of June 5, 2024 Minutes
Motion to approve Minutes as is or approve with amendments.
Co-chair Lance Darren made a motion to approve the Minutes as is. Commissioner Kimberly Hoskie seconded the motion and it was passed unanimously.
Motion to approve Minutes as is or approve with amendments.
Co-chair Lance Darren made a motion to approve the Minutes as is. Commissioner Kimberly Hoskie seconded the motion and it was passed unanimously.
5.
GENERAL BUSINESS
A.
Introduction of New Flagstaff Police Chief
Commissioners are requested to attend and meet Chief Sean Connolly, the new Flagstaff Police Chief.
Commissioners made introductions and Chief Connolly was given the floor. Chief Connolly provided information on his background and his connection to Flagstaff. He believes in the philosophy of connecting before we convince and having conversations. Chief also talked about what he would like to do in the community and the partnerships he would like to start, build on, or improve. He would like to see more police efforts in community and to work collectively to address situations in the community. He would like to propose the idea of an Indigenous Advisory Board for the Police Department so that communication is more streamlined to the police. He wants to see what that looks like and to have more discussion around this idea. Chief is happy to be in Flagstaff and is willing to assist the Commission as well as the community in regard to public safety.
Commissioners are requested to attend and meet Chief Sean Connolly, the new Flagstaff Police Chief.
Commissioners made introductions and Chief Connolly was given the floor. Chief Connolly provided information on his background and his connection to Flagstaff. He believes in the philosophy of connecting before we convince and having conversations. Chief also talked about what he would like to do in the community and the partnerships he would like to start, build on, or improve. He would like to see more police efforts in community and to work collectively to address situations in the community. He would like to propose the idea of an Indigenous Advisory Board for the Police Department so that communication is more streamlined to the police. He wants to see what that looks like and to have more discussion around this idea. Chief is happy to be in Flagstaff and is willing to assist the Commission as well as the community in regard to public safety.
B.
Brief Update on Indigenous Community Cultural Center
Amy Hagin, PROSE Assistant Parks and Recreation Director, will provide a brief update on the status of the ICCC and procurement process.
Assistant Director Amy Hagin provided an update on the ICCC and procurement process as related to latest developments. The facility assessment and Indigenous Commission (IC) to visit the facility have been completed. The assessment showed what was anticipated and it also reported a few deeper dives into some specifics which was also expected. The internal departments are charting out a path toward the procurement process and would say we are still in the infant stages.
Ms. Toehe stated there are a couple of subjects to be aware of which may impact the procurement process and that information was provided. First, the City of Flagstaff was asked by Mayors Institute for City Design (MICD) to provide three projects to be heard by the MICD group (Albuquerque based) and one of them was the ICCC. Out of the three, the ICCC was chosen by MICD to have a formal presentation in September to a group of experts who can advise and hopefully point the city to some funding or other beneficial opportunities. There are six other cities chosen to participate. This could mean we will need to wait on the outcome of this meeting and to use some of the information in the procurement process.
Regarding the procurement process, Ms. Toehe stated the IC and community members had been hearing RFP for all these conversations; however, due to recent internal conversations and the City not having gone through this specific type of scenario, the RFP process may not be the only option. Definitions of Request For Proposals (RFP), Request For Statement Of Qualifications (RSOQ), and Request For Information (RFI) were provided. The City will be more flexible in choosing which one or a combination of these will benefit the ICCC in the best way possible. The need to identify a partner is one of the most impeding factors and finding the best way forward is the City's goal. The identified partner will assist in bringing in funding to make the ICCC operational. There was also discussions around non-profits and other organizations. What does it mean to be an invested partner, etc. There are still many unknowns at this point and will need to sort those out. The process may go into October to start.
PROSE has set aside $200,000 for this fiscal year to provide upgrades to the ICCC building. Ms. Hagin asked the IC if they would like to be involved in determining how those funds are expended. After some conversation, the Commission agreed to be involved in providing support and recommendations regarding the $200,000.
Amy Hagin, PROSE Assistant Parks and Recreation Director, will provide a brief update on the status of the ICCC and procurement process.
Assistant Director Amy Hagin provided an update on the ICCC and procurement process as related to latest developments. The facility assessment and Indigenous Commission (IC) to visit the facility have been completed. The assessment showed what was anticipated and it also reported a few deeper dives into some specifics which was also expected. The internal departments are charting out a path toward the procurement process and would say we are still in the infant stages.
Ms. Toehe stated there are a couple of subjects to be aware of which may impact the procurement process and that information was provided. First, the City of Flagstaff was asked by Mayors Institute for City Design (MICD) to provide three projects to be heard by the MICD group (Albuquerque based) and one of them was the ICCC. Out of the three, the ICCC was chosen by MICD to have a formal presentation in September to a group of experts who can advise and hopefully point the city to some funding or other beneficial opportunities. There are six other cities chosen to participate. This could mean we will need to wait on the outcome of this meeting and to use some of the information in the procurement process.
Regarding the procurement process, Ms. Toehe stated the IC and community members had been hearing RFP for all these conversations; however, due to recent internal conversations and the City not having gone through this specific type of scenario, the RFP process may not be the only option. Definitions of Request For Proposals (RFP), Request For Statement Of Qualifications (RSOQ), and Request For Information (RFI) were provided. The City will be more flexible in choosing which one or a combination of these will benefit the ICCC in the best way possible. The need to identify a partner is one of the most impeding factors and finding the best way forward is the City's goal. The identified partner will assist in bringing in funding to make the ICCC operational. There was also discussions around non-profits and other organizations. What does it mean to be an invested partner, etc. There are still many unknowns at this point and will need to sort those out. The process may go into October to start.
PROSE has set aside $200,000 for this fiscal year to provide upgrades to the ICCC building. Ms. Hagin asked the IC if they would like to be involved in determining how those funds are expended. After some conversation, the Commission agreed to be involved in providing support and recommendations regarding the $200,000.
C.
Selection panel for the 25/26 Multicultural Park Sculpture Exhibition (Vote Needed)
Cristen Crujido, Beautification, Arts & Sciences Project Administrator, requests recommendations for commissioners from the Indigenous Commission who would like to serve on this year's panel. The first meeting will occur between 7/22/24 and 8/2/24 during late afternoon/early evening. A Doodle Poll will be sent out. The request is for one commissioner to serve and one alternate.
A presentation from the Beautification Arts & Sciences (BAS) Project was not needed for this agenda item. There was a request for the Commission to discuss and select a commissioner and an alternate to serve on the Multicultural Park Sculpture Exhibition selection panel. The panel will be convening for the next exhibition at Liz Archuleta Park. Due to meeting time limitation, this agenda is tabled and Liaison Toehe will work through email as to who would like to participate as outlined from BAS Project. The information will be provided to BAS Project as information is obtained.
Cristen Crujido, Beautification, Arts & Sciences Project Administrator, requests recommendations for commissioners from the Indigenous Commission who would like to serve on this year's panel. The first meeting will occur between 7/22/24 and 8/2/24 during late afternoon/early evening. A Doodle Poll will be sent out. The request is for one commissioner to serve and one alternate.
A presentation from the Beautification Arts & Sciences (BAS) Project was not needed for this agenda item. There was a request for the Commission to discuss and select a commissioner and an alternate to serve on the Multicultural Park Sculpture Exhibition selection panel. The panel will be convening for the next exhibition at Liz Archuleta Park. Due to meeting time limitation, this agenda is tabled and Liaison Toehe will work through email as to who would like to participate as outlined from BAS Project. The information will be provided to BAS Project as information is obtained.
6.
DISCUSSION ITEMS
A.
Formation of Indigenous Commission Work Group for Fall Events
The Indigenous Code Talkers Day is in August and Indigenous Peoples Day in October. Members of the Indigenous Commission are requested to help plan these events. Planning meetings will start the week of July 15th.
Due to meeting time limitation, this agenda item is tabled and will Liaison Toehe will work through email to obtain which commissioners would be willing to assist in planning both of these events. Commissioner Zavala volunteered through chat for the Indigenous Code Talkers event.
The Indigenous Code Talkers Day is in August and Indigenous Peoples Day in October. Members of the Indigenous Commission are requested to help plan these events. Planning meetings will start the week of July 15th.
Due to meeting time limitation, this agenda item is tabled and will Liaison Toehe will work through email to obtain which commissioners would be willing to assist in planning both of these events. Commissioner Zavala volunteered through chat for the Indigenous Code Talkers event.
7.
INFORMATIONAL ITEMS TO/FROM COMMISSION MEMBERS, STAFF, AND FUTURE AGENDA ITEM REQUESTS
None.
None.
8.
ADJOURNMENT
Co-chair Darren Lance adjourned the meeting at 1:09 PM.
Co-chair Darren Lance adjourned the meeting at 1:09 PM.